Information Systems Project And Risk Management: A Discussion

Challenges in the implementation of the Niche product

Discuss about the Information Systems Project and Risk Management.

The Niche product had been designed for the usage as the tool of primary policy and by remaining within a specific jurisdiction. The environment of the Victoria police system was well established but still the system was advised towards the incorporation of the Niche products for the redevelopment of its products. Victoria police thus thought of customizing their products for maintaining the upgrades coming up in the informational systems and the management. The Niche Technologies had been sound but still the Leap system was proved obsolete and thus replaced with the Link system (Ballantyne et al. 2013).

The Link system had not been cost effective and the other fundamental mistakes surrounding the system include the following:

Lack of documentation by the management and the leaders led to an ineffective process in the management system. The ongoing changes from the replacement of the Leap to link system were left unrecorded, which resulted to errors and disaster in the outcomes of the system (Byrne 2012).

Various opportunities surrounded the implementation of the new system. However, the management and leaders set them aside without any consideration of the same. The wholesale efficiencies and improvements were ignored which if implemented efficiently, would have resulted into significant enhancement of the supporting system for the operating policies.

The management board and the leaders were least interested in the adoption of a much better information system for the technologies implemented in the organization. They ignored the gaining of knowledge about the impacts and complex nature of the release of the Niche product that resulted into heavy burden of costs and other limitations for the department (Elliott et al. 2012).

There were a numerous amount of integration issues and breaches of the project system. The issues arose with the increase in the demands of the storage, accessibility, collection procedure and the usage of the information on the systems of the Victoria Police. The department did not meet the requirement of implementing stringent controls and the guidelines related to privacy. This resulted into the issues of integration and other shortfalls. Furthermore, the lack of training for police on the appropriate accessibility towards the law enforcement information dropped in a numerous breaches (Freitag and Found 2016).

TIBCO had nominated an amount of 27 interfaces in particular for the systems and according to it, numerous interfaces have a working in a real time basis and few of the same are too complex and require stringent controls. According to TIBCO, the controls must be concerned with the security of data, audit trails and encryption requirements related with the exchanged data and information. The same requires redevelopment that mentioned the use of ESB, as it provides an assistance towards the designing of an interface through preparation of the architecture of the interfaces in a straightforward manner. The use of ESB enables the interface exchange of data audible and reduction of the efforts in building up the interfaces (Grossman et al. 2013).

Technical issues in the implementation of the Link system

Even though, the ESB system is highly costly in comparison to the other tools, ESB measures and estimates the efforts involved in the growth and development of the interfaces. The development of the interfaces is a risky affair because of its scalability and status of being a major pre requisite of a project.

The users of the Niche and project planning resulted into the identification of the issues and the same were problematic for the replacement of the LEAP system to the LINK system for the Victoria Police. The major technical issues were:

• The LEAP system was operative from a great point of time leading to the accumulation of large depositories of data. The important data recorded in the system might be of utmost importance in the future that may require transferring of the same into the new system. Thus, the large amount of data proved a major challenge as the time required will stop the continuous processes within the department (Henshaw and Thomas 2012).
• The old database and systems have record of the criminal data and information required for a lifetime. Even though few of the data might have had a lesser impact on the users of the operations, they need to be recorded for future availability. The registers or the witness documents cannot be ignored and misplaced.
• The present time did not contain mechanisms for which the associated analysts of the projects would have a determination of specific place or dates for the movement of the data and information (Herrington and Pope 2014).

The recommendation for the Victoria Police is the proper training of the team members of the project and systems. There must be an engagement with the other jurisdictions for the implementation of the suggested Niche. The training might not turn out to be cost effective in nature, but after training the maturity of the systems and the data conversion procedures. Moreover, there must be proper training and learning procedures for the improvement of the quality of the data conversion process (Hyde et al. 2012).  

As per the discussions above, the data conversion and other training activities for a perfect team and management required additional costs and expenditure. There are many major activities and areas, which include the management of crimes, general incidents, prisoner and custody, intelligence, property and court case management. The crime management ensures the compliance procedures to be secured and appropriate with the national standards. The intelligence management will help in the security of the management and capability of the agency and the data. The general incident will comply with the necessities of the customers and the areas of the road incidents and interventions. The sudden deaths and other anti social behavior will increase the functionality of the operations (Kestic et al. 2013).

The management of the property i.e. the lost, seized, damaged and others that are under the possession of the police will have to be under proper management. They are kept under special measures and accuracy procedures. To manage the same, the managers will have to consider severe costs related to the properties under the possession. The management of the custodians and the prisoners is another addition of the costs and expenditures for the department. The preparation of the cases of the court especially the electronically based cases including the management of the warrants and victim management will be approved and increase the costs i.e. modification of the budgets will take place (Larson 2013).

Recommendations for Victoria Police

The above shows that the management of the above activities will further require labor and maintenance costs. Apart from the above, the management has to look forward to the issues underlying in the data conversion and other activities. The advice for the Victoria Police is the proper guidance to the members of the team for the projects and systems. There must be a commitment with the other jurisdictions for the completion of the suggested Niche. The education might not turn out to be cost effective in nature, but after training, there is increase in the maturity of the arrangement and the data conversion measures. Furthermore, there must be appropriate training and learning events for the development of the quality of the data conversion process (Pearson-Goff and Herrington 2013). 

The implementation of the Niche RMS will result in great productivity and functionality, which include the following:

Due to the increase in the officers and the management team, there will be more effectiveness and ample measurement techniques to suffice the requirement of the Victoria Police. The department will embrace the use of the management systems like controlling of the crime, accidents, and thefts, damages to the property or management of the custodians or the prisoners. The capability of the effective preparation of the cases of the courts both manually and electronically will increase and thus, there will be greater demand and productivity.The people will have a greater confidence on the Victorian Police (Phang et al. 2013).

The data conversion from the old to the newer systems will require the higher costs that will increase the cost but reduce the productivity. Still, to maintain the records of both the old and latest ones, the data systems and conversion procedures must be highly efficient and useful. Therefore, the budget of $160m is justified, as the requirements if met, will require heavy cost and expenditures on the part of the management (Police 2014).

Victorian Police had taken a short-term approach rather than a long-term approach of application of the information system for reduction of the hazard and risks. The department must carry on the actions towards the long-term strategic approach, the IT issues must be reviewed, and the process model must be as follows:

There are various issues to the implementation of the risk management procedures and thus there must be effectiveness in the company. The recommendations for a finer and effective planning are represented above and the same can be explained as under:

Benefits of implementing the Niche RMS

Current state analysis: The current processes, activities and the usage of the appropriate technology must be complied and then allocated costs and the count of each data interface must be defined. Further, an analysis of the data and the processes must be made by collecting the volume metrics (Powell and Cauchi 2013).

Business case development: The evaluation of the costs and the estimated future staffs and the officials must be done for effectiveness in the productivity and running of the organization.

Design of the model: the mapping of the services must be appropriate and there must be development of a functional organization with responsibilities and determining the best options of sourcing. The design of facility and the technology infrastructure must be effective and useful (Scott et al. 2015).

Design of the organization: The positions and the origination must have a model, which has the updated features and characteristics. There must be identification of the supporting technologies and tools fitting the suitability of the business model.

Evaluation of the technology: There must be effective validation of the technologies having a specific support service towards the model of the organization. In the given case, the Victorian Police must work upon effectively on the development of the high-level functional requirements of technology and redesigning processes (Sentas 2014).

Planning of the implementation: The determination of the phase of implementation options and the best-fit recommendations must be carried on by the management system. The leaders of the organization must carry on the development of the implementation plan of the team structure and the leadership management. There must be defined structure of the project to the team with perfect education of the required roles and responsibilities (Taylor 2013).

Thus, the above must be kept in mind and proper training ensured by the management team to involve the officials and other members. The data conversion procedures must be under stricter control and management for better productivity and assurance of the better functionality and facilitative infrastructure within the organization (Van Auken and Carraher 2012).

References

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