Installation Of Botts Dotts For Car In Fog Season: Project Plan, Schedule And Cost Estimation

Scope of the project

The project mainly focusses on the installation of Botts Dotts for fog season in order to ensure the safety of the cars that generally pass through the roads during the fog season. It is identified that the fog would generally helpful in reducing the visibility of the car from distance and helps in creating some issues during driving and thus Botts Dotts would be quite helpful in decreasing the probability of the occurrence and assists in forming effective flow of traffic.

1.1 Scope

The in-scope of the project include:

Developing effective design outline
Undertaking design analysis
Developing proper interface
Coding sensor programming
Installing sensor
Connecting the solar batteries
1.2 Project life cycle plan

The project life cycle plan mainly includes four phases initiation, planning, execution as well as closure. Each phase of the project life cycle has some tasks that needs to be completed in order to achieve the goals and objectives of the project. It is identified that each of the step plays a crucial role in finishing the entire project successfully.

Part 2- Project planning

2.1 Project Statement of Work (SOW)

The project statement of work generally helps in elaborating the scope of the work that is generally involved for a vendor and assists in clarifying the entire deliverables, costs as well as timelines. It is generally required in situations where a project generally involves both vendors as well as proper external contributors in addition to the entire team of the project.

2.1.1 Project Objectives

The objectives of the project are as follows:

To install Botts Dotts for Car in fog season
To ensure the safety of the cars passing through the roads
To decrease the probability of the occurrence of the issue and helps in forming effective flow of traffic
2.1.2 Deliverables

The deliverables of the project include:

Creating proper design outline
Analyzing design
Approval of the design
Gathering components
Coding sponsor programming
Development of interface
Integration of system with interface
Making effective lamp post for showing the light
Botts and Dotts source are installed at the top
Connection of solar batteries
2.1.3 Technical requirements

The technical requirements of the project include:

Sensor
Light Post
LED lights
Light post
Boost converter
Filter
Battery
2.1.4 Limits and Exclusions

The limits and exclusions of the project are elaborated below:

Proper maintenance will not be provided
Project needs to be finished within the expected budget and time.
2.1.5 Customer Review

The customer reviews are as follows:

1^st User: The Botts Dots are very much inexpensive and thus easily affordable.

2^nd User: It is quite necessary to utilize as it helps in keeping the drivers in an appropriate travel lane on curves under low condition visibility.

2.5 Responsibility Matrix

Responsibility assignment matrix is also known as the RACI matrix or linear responsibility chart that generally assists in illustrating the participation by different roles in order to complete tasks or deliverables. RACI acronym stands for four key responsibilities that are Responsible, Accountable, Consulted, Informed.

Activities	Project manager	Planner	Documenter	Analyst	Designer	IT engineer	Workers	Tester
Analyzing the requirement of the project	A, R	C
Creating project initiation documents	C	A, R
Project charter documents	I	A, R
Submission of documents	I	C	A, R
Project sign off	I	A, R	C
Planning outline	I	A, R			C
Reviewing the project plan	I	A, R		C
Formation of proper plan	A, R	C		I
Approval of the plan	A, R	C				I
Creating proper design outline	C				A, R	I
Analyzing design			C		A, R	I
Completion of the entire design	C				A, R	I
Approval of the design	A, R				C	I
Gathering components		C				I	A, R
Coding sponsor programming	I				C	A, R
Development of interface	I				C	A, R
Integration of system with interface	I				C	A, R
Making effective lamp post for showing the light	I				C	A, R
Sensor is installed	I				C	A, R
Botts and Dotts source are installed at the top	I				C	A, R
Connection of solar batteries	I				C	A, R
Testing of sensor auto activation	I					C		A, R
Testing the lights that are changed	I					C		A, R
Working fog prototyped	I					C		A, R
UX is tested	I					C		A, R
Development of the final documents		C	A, R			I
Reviewing the documents		C	A, R			I
Signing of the final documents		C	A, R			I
Post project review		C	A, R			I
Stakeholder sign off	A, R	C
Project documentation	I	C	A, R

2.6 Communication Plan

Audience	Message	Media	Frequency	Responsible
Team members	The project manager helps in providing proper information as well as details about the project scope.	Face to face conversation	Once	Project manager
Project manager	The project planner discusses about the required time as well as resources for the project.	Email, Face to face	Monthly basis	Project planner
Project planner	The designer provides the detail that is used for proceeding with the project.	Email, face to face conversation	When required	Designer

2.7 Cost estimates

The cost estimation for Botts Dots is provided in the table below:

WBS	Task Name	Duration	Resource Names	Cost
0	Installation of Botts Dotts for Car in fog season	65.5 days		$ 26,520.00
1	Project initiation phase	8 days		$ 3,000.00
1.1	Analyzing the requirement of the project	3 days	Project manager	$ 1,200.00
1.2	Creating project initiation documents	2 days	Planner	$ 640.00
1.3	Project charter documents	2 days	Project manager	$ 800.00
1.4	Submission of documents	0.5 days	Planner	$ 160.00
1.5	Project sign off	0.5 days	Project manager	$ 200.00
1.6	Milestone 1: Completion of project initiation phase	0 days		$ 0.00
2	Planning phase	7.5 days		$ 2,640.00
2.1	Planning outline	2 days	Project manager	$ 800.00
2.2	Reviewing the project plan	1.5 days	Analyst	$ 420.00
2.3	Formation of proper plan	3.5 days	Planner	$ 1,120.00
2.4	Approval of the plan	0.5 days	Planner, Workers	$ 300.00
2.5	Milestone 2: Completion of planning phase	0 days		$ 0.00
3	Botts Dotts development	36 days		$ 16,440.00
3.1	Designing	9 days		$ 3,000.00
3.1.1	Creating proper design outline	2 days	Designer	$ 560.00
3.1.2	Analyzing design	1.5 days	Designer, Workers	$ 840.00
3.1.3	Completion of the entire design	5 days	Designer	$ 1,400.00
3.1.4	Approval of the design	0.5 days	Project manager	$ 200.00
3.2	System development	20 days		$ 7,960.00
3.2.1	Gathering components	3 days	Workers	$ 840.00
3.2.2	Coding sponsor programming	8 days	IT engineer	$ 2,560.00
3.2.3	Development of interface	6 days	IT engineer, Workers	$ 3,600.00
3.2.4	Integration of system with interface	3 days	IT engineer	$ 960.00
3.3	Infrastructure development	7 days		$ 5,480.00
3.3.1	Making effective lamp post for showing the light	2 days	Analyst, IT engineer, Sensor [1], Battery [1]	$ 1,600.00
3.3.2	Sensor is installed	1.5 days	IT engineer, Sensor [1], Boost converter [1]	$ 1,030.00
3.3.3	Botts and Dotts source are installed at the top	2.5 days	Analyst, IT engineer, LED lights [1], Light post [1], Solar panels [1]	$ 2,050.00
3.3.4	Connection of solar batteries	1 day	Analyst, IT engineer, Battery [1]	$ 800.00
3.3.5	Milestone 3: Completion of development phase	0 days		$ 0.00
4	Testing	8 days		$ 1,920.00
4.1	Testing of sensor auto activation	2 days	Tester	$ 480.00
4.2	Testing the lights that are changed	2 days	Tester	$ 480.00
4.3	Working fog prototyped	2 days	Tester	$ 480.00
4.4	UX is tested	2 days	Tester	$ 480.00
4.5	Milestone 4: Completion of testing phase	0 days		$ 0.00
5	Final documentation	5 days		$ 1,400.00
5.1	Development of the final documents	3 days	Documentation	$ 840.00
5.2	Reviewing the documents	1.5 days	Documentation	$ 420.00
5.3	Signing of the final documents	0.5 days	Documentation	$ 140.00
5.4	Milestone 5: Completion of final documentation	0 days		$ 0.00
6	Project closure	1 day		$ 1,120.00
6.1	Post project review	1 day	Project manager	$ 400.00
6.2	Stakeholder sign off	1 day	Project manager	$ 400.00
6.3	Project documentation	1 day	Planner	$ 320.00
6.4	Milestone 6: Completion of project closure phase	0 days		$ 0.00

2.8 Managing risks/Risk mitigation

Risk	Description	Impact	Probability	Responsible person	Mitigation
Improper scheduling	Due to improper scheduling, the project manager faces lot of difficulty in finishing the project within the expected time.	High	High	Project planner	It is quite necessary to schedule the project properly for finishing the entire project within the expected time and budget.
Lack of resources	Due of lack of resources, the project manager faces lot of difficulty in completing the project successfully.	Medium	Medium	Resource manager	It is very much necessary to estimate the resources of the project quite effectively.
Improper coding	Due to inappropriate coding, the project manager faces difficulty in properly installing Botts Dotts	High	Medium	Coder	It is necessary to do the coding properly so that it does not create any challenges or issues.
Improper testing	Inappropriate testing can create lot of challenges and issues for the users.	High	Medium	Tester	It is necessary to test the designed system properly for avoiding challenges.

Part 3- Project Scheduling

3.1 Project planning and scheduling using MS project

The project schedule for installing Botts Dotts are provided in the table below:

WBS	Task Name	Duration	Start	Finish
0	Installation of Botts Dotts for Car in fog season	65.5 days	Mon 02-07-18	Mon 01-10-18
1	Project initiation phase	8 days	Mon 02-07-18	Wed 11-07-18
1.1	Analyzing the requirement of the project	3 days	Mon 02-07-18	Wed 04-07-18
1.2	Creating project initiation documents	2 days	Thu 05-07-18	Fri 06-07-18
1.3	Project charter documents	2 days	Mon 09-07-18	Tue 10-07-18
1.4	Submission of documents	0.5 days	Wed 11-07-18	Wed 11-07-18
1.5	Project sign off	0.5 days	Wed 11-07-18	Wed 11-07-18
1.6	Milestone 1: Completion of project initiation phase	0 days	Wed 11-07-18	Wed 11-07-18
2	Planning phase	7.5 days	Thu 12-07-18	Mon 23-07-18
2.1	Planning outline	2 days	Thu 12-07-18	Fri 13-07-18
2.2	Reviewing the project plan	1.5 days	Mon 16-07-18	Tue 17-07-18
2.3	Formation of proper plan	3.5 days	Tue 17-07-18	Fri 20-07-18
2.4	Approval of the plan	0.5 days	Mon 23-07-18	Mon 23-07-18
2.5	Milestone 2: Completion of planning phase	0 days	Mon 23-07-18	Mon 23-07-18
3	Botts Dotts development	36 days	Mon 23-07-18	Tue 11-09-18
3.1	Designing	9 days	Mon 23-07-18	Fri 03-08-18
3.1.1	Creating proper design outline	2 days	Mon 23-07-18	Wed 25-07-18
3.1.2	Analyzing design	1.5 days	Wed 25-07-18	Thu 26-07-18
3.1.3	Completion of the entire design	5 days	Fri 27-07-18	Thu 02-08-18
3.1.4	Approval of the design	0.5 days	Fri 03-08-18	Fri 03-08-18
3.2	System development	20 days	Fri 03-08-18	Fri 31-08-18
3.2.1	Gathering components	3 days	Fri 03-08-18	Wed 08-08-18
3.2.2	Coding sponsor programming	8 days	Wed 08-08-18	Mon 20-08-18
3.2.3	Development of interface	6 days	Mon 20-08-18	Tue 28-08-18
3.2.4	Integration of system with interface	3 days	Tue 28-08-18	Fri 31-08-18
3.3	Infrastructure development	7 days	Fri 31-08-18	Tue 11-09-18
3.3.1	Making effective lamp post for showing the light	2 days	Fri 31-08-18	Tue 04-09-18
3.3.2	Sensor is installed	1.5 days	Tue 04-09-18	Wed 05-09-18
3.3.3	Botts and Dotts source are installed at the top	2.5 days	Thu 06-09-18	Mon 10-09-18
3.3.4	Connection of solar batteries	1 day	Mon 10-09-18	Tue 11-09-18
3.3.5	Milestone 3: Completion of development phase	0 days	Tue 11-09-18	Tue 11-09-18
4	Testing	8 days	Tue 11-09-18	Fri 21-09-18
4.1	Testing of sensor auto activation	2 days	Tue 11-09-18	Thu 13-09-18
4.2	Testing the lights that are changed	2 days	Thu 13-09-18	Mon 17-09-18
4.3	Working fog prototyped	2 days	Mon 17-09-18	Wed 19-09-18
4.4	UX is tested	2 days	Wed 19-09-18	Fri 21-09-18
4.5	Milestone 4: Completion of testing phase	0 days	Fri 21-09-18	Fri 21-09-18
5	Final documentation	5 days	Fri 21-09-18	Fri 28-09-18
5.1	Development of the final documents	3 days	Fri 21-09-18	Wed 26-09-18
5.2	Reviewing the documents	1.5 days	Wed 26-09-18	Thu 27-09-18
5.3	Signing of the final documents	0.5 days	Fri 28-09-18	Fri 28-09-18
5.4	Milestone 5: Completion of final documentation	0 days	Fri 28-09-18	Fri 28-09-18
6	Project closure	1 day	Fri 28-09-18	Mon 01-10-18
6.1	Post project review	1 day	Fri 28-09-18	Mon 01-10-18
6.2	Stakeholder sign off	1 day	Fri 28-09-18	Mon 01-10-18
6.3	Project documentation	1 day	Fri 28-09-18	Mon 01-10-18
6.4	Milestone 6: Completion of project closure phase	0 days	Fri 28-09-18	Fri 28-09-18

Part 5- Project Report Submission

5.1 Project performance report plan

The project “installation of Botts Dotts” gets completed within four project phases including initiation, planning, development, testing as well as closure. It is identified that initiation phase of the project will get completed within 11th June 2018 whereas the planning phase of the project will be completed within 23^rd July 2017. The development phase of the project includes designing phase, system development phase as well as infrastructure development. The entire development phase will be finished within 11^th August 2018. The entire project will be successfully completed after testing by 28^th September 2018.

5.2 Project closing plan

The closing plan of the project is provided in the table below:

Task Name	Resource Names	Status
Creating project initiation documents	Planner
Project charter documents	Project manager
Submission of documents	Planner
Project sign off	Project manager
Planning outline	Project manager
Reviewing the project plan	Analyst
Formation of proper plan	Planner
Creating proper design outline	Designer
Completion of the entire design	Designer
Gathering components	Workers
Coding sponsor programming	IT engineer
Development of interface	IT engineer, Workers
Integration of system with interface	IT engineer
Making effective lamp post for showing the light	Analyst, IT engineer, Sensor [1], Battery [1]
Sensor is installed	IT engineer, Sensor [1], Boost converter [1]
Botts and Dotts source are installed at the top	Analyst, IT engineer, LED lights [1], Light post [1], Solar panels [1]
Connection of solar batteries	Analyst, IT engineer, Battery [1]
Testing of sensor auto activation	Tester
Testing the lights that are changed	Tester
Working fog prototyped	Tester
UX is tested	Tester
Development of the final documents	Documentation
Reviewing the documents	Documentation
Signing of the final documents	Documentation
Post project review	Project manager
Stakeholder sign off	Project manager

5.3 Final report

The final report of the project is provided below:

Task Name	Finish	Status
Analyzing the requirement of the project	Wed 04-07-18	Completed
Creating project initiation documents	Fri 06-07-18	Completed
Project charter documents	Tue 10-07-18	Completed
Submission of documents	Wed 11-07-18	Completed
Project sign off	Wed 11-07-18	Completed
Planning outline	Fri 13-07-18	Completed
Reviewing the project plan	Tue 17-07-18	In-progress
Formation of proper plan	Fri 20-07-18	In-progress
Approval of the plan	Mon 23-07-18	In-progress
Creating proper design outline	Wed 25-07-18	In-progress
Analyzing design	Thu 26-07-18	In-progress
Completion of the entire design	Thu 02-08-18	In-progress
Approval of the design	Fri 03-08-18	In-progress
Gathering components	Wed 08-08-18	In-progress
Coding sponsor programming	Mon 20-08-18	In-progress
Development of interface	Tue 28-08-18	In-progress
Integration of system with interface	Fri 31-08-18	In-progress
Making effective lamp post for showing the light	Tue 04-09-18	In-progress
Sensor is installed	Wed 05-09-18	In-progress
Botts and Dotts source are installed at the top	Mon 10-09-18	Incomplete
Connection of solar batteries	Tue 11-09-18	Incomplete
Milestone 3: Completion of development phase	Tue 11-09-18	Incomplete
Testing of sensor auto activation	Thu 13-09-18	Incomplete
Testing the lights that are changed	Mon 17-09-18	Incomplete
Working fog prototyped	Wed 19-09-18	Incomplete
UX is tested	Fri 21-09-18	Incomplete
Development of the final documents	Wed 26-09-18	Incomplete
Reviewing the documents	Thu 27-09-18	Incomplete
Signing of the final documents	Fri 28-09-18	Incomplete
Post project review	Mon 01-10-18	Incomplete
Stakeholder sign off	Mon 01-10-18	Incomplete
Project documentation	Mon 01-10-18	Incomplete

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