Installation Of New Information Technology Center: Efficient And Smart Information Processing

Project Overview

The project of Installation of New Information Technology Center had been developed for forming the foundation of the efficient and better communication center installation for the organization. The involvement of the processes was installed for easing the execution of the information processing using the New Information Technology Center. The charter documentation had been developed for aligning with the compilation of the efficient and smart information processing.

The use of the proper management plan documentation was helpful for easing the flow of information and listing the taking care of the efficient and smart processing network. The information technology installation was supported by the use of the smart and efficient plan installation. The document had served as an initial project plan documentation for easing the progress of the project.

Project Overview

The implication of the better New Information Technology Center was required for making sure that the information access and storage can be done more efficiently. The main purpose of the project was aligned for supporting the implementation of the factors defining the using of the better functional and efficient documentation. The project completion would result in listing the foundation of the better communication and foundation of the factors defining the support and installation using smart processing. The ease of information transfer would also allow the improvement of the factors defining the successful foundation of operations.

The project plan installation would align for easing the simplicity of the information technology center installation. The organization had needed the probability of forming the system foundation and installation. The organization had been facing the probable issues in listing the formation of the better analysis. The New Information Technology Center would allow the simplification of the activities for listing the formation of the efficient and better data processing. The new technology centre is required for easing the existing operations of the organization and provides scope for better information transfer and installation. The project completion would result in listing the foundation of the better communication and foundation of the factors defining the support and installation using smart processing.

Scope Statements

The new IT center was efficiently developed with the aim for easing the information installation and taking care of the activities. The installation had been done with the help of proper project management processes and information installation. The project scope can be divided into in scope and out of scope. The following table would highlight the in scope and out scope items of the project of new IT center installation,

Scope Statements

In Scope: The in scope items are those items of the project that was one of the major deliverable for the project. The project activities would involve these elements and it is very important for ensuring the completion of the project. The Construction of infrastructure, Installation of the new equipments, Project Plan Documentation, Resource Management Plan, Procurement Plan, and Closure Report are the in scope items of the project.

Out of Scope: The out of scope are those items that are not a part for this project and do not form any direct impact on the project.  The Transportation Cost and Recruitment plan are not a part of this project are the out of scope items of the project.

Scope Statement: The project scopes for using the project management principles and developing the efficient using of the operations for easing the information center installation with the help of innovative technology. The ease of information transfer would also allow the improvement of the factors defining the successful foundation of operations.

Stakeholders and Key Personnel Project Organization

The project requires the support and installation using the efficient and better IT center for the organization. The organization had needed the probability of forming the system foundation and installation. The new technology centre is required for easing the existing operations of the organization and provides scope for better information transfer and installation. The activities and operations of the organization was better with the foundation of the new center with all the new equipments and technology devices.

The ease of information transfer would also allow the improvement of the factors defining the successful foundation of operations. The project completion would require the use of the IT project management and principles of construction projects. The major requirement of developing the better operations for the organization was resulted by the installation of the new information technology center. The main purpose of the project was aligned for supporting the implementation of the factors defining the using of the better functional and efficient documentation.

Program Management

The project of installation of new information technology center was efficiently developed aligning with the formation of the waterfall based project plan installation. The project program has been developed using the waterfall model and it involves the sequential execution of the project activities aligning with the formation of the smart project execution. The complete program is divided into initiation phase, plan installation phase, design phase, installation phase, inspection and testing, and closure. The explanation of these phases is given below,

Stakeholders and Key Personnel Project Organization

Initiation Phase: The initiation phase involves the initial activities that results in initialization of the project by collecting information and foundation of the functions supporting the execution of the project. It comprises of requirement analysis, tender documentation, charter documentation, resource accumulation, and reviews and signs off.

Plan Installation Phase: The plan installation phase was based on the foundation of the smart processing and using of the factors aligning with the simplification of the efficient factors. It includes the activities of activities are identified, scheduling of the activities, outline of the plan, complete plan installation, and plan approval.

Design Phase: The design phase comprise of evaluation of the design principles and developing design for both centre infrastructure and the IT equipment installation. The center design includes the activities of hiring an architect, building design requirements are given, design outline is made, complete design is developed, and design approval. The IT facility and equipment design includes design platform is selected, IT equipment set up is designed, complete set up is made, and IT set up approval.

Installation Phase: The installation phase involves the installation of the infrastructure and IT technology set up. The construction activities would include hiring a contractor, center infrastructure design is given, site clearing and leveling, ground works are made, infrastructure is developed, roof works, interior is developed, painting of the walls, complete infrastructure is developed, and construction work completion. The IT facility and equipment installation includes equipments and devices are bought, installation plan is followed, equipments and devices are installed, set up is reviewed, and set up work completed.

Inspection and Testing: In this phase, the developed functions was evaluated and tested for any errors. The activities include in this phase are alpha testing, beta testing, simulation, trial and error method, safety installation review, and inspection and testing completed.

Closure: The final phase of the project resulting in closing the execution of the project activities including final documents are made, review and sign off, and closed.

Work Breakdown Structure and Schedule

The work breakdown is the representation of the project in specific work packages comprising of the activities required for the project schedule. The work packages of the project include initiation phase, plan installation phase, design phase, installation phase, inspection and testing, and closure. The diagrammatical and the tabular representation of the project work breakdown structure is shown below.

Work Package Number	Work Package Task Name
1	Initiation Phase
1.1	Requirement Analysis
1.2	Tender Documentation
1.3	Charter Documentation
1.4	Resource Accumulation
1.5	Review and Sign off
2	Plan Installation Phase
2.1	Activities are identified
2.2	Scheduling of the activities
2.3	Outline of the plan
2.4	Complete Plan Installation
2.5	Plan Approval
3	Design Phase
3.1	Center Design
3.1.1	Hiring an Architect
3.1.2	Building Design Requirements are given
3.1.3	Design Outline is made
3.1.4	Complete Design is developed
3.1.5	Design Approval
3.2	IT Facility and Equipment Design
3.2.1	Design Platform is selected
3.2.2	IT equipment Set up is designed
3.2.3	Complete Set up is made
3.2.4	IT Set Up Approval
4	Installation Phase
4.1	Construction Activities
4.1.1	Hiring a Contractor
4.1.2	Center Infrastructure Design is given
4.1.3	Site Clearing and Leveling
4.1.4	Ground Works are made
4.1.5	Infrastructure is developed
4.1.6	Roof Works
4.1.7	Interior is developed
4.1.8	Painting of the walls
4.1.9	Complete Infrastructure is developed
4.1.10	Construction work Completion
4.2	IT Facility and Equipment Installation
4.2.1	Equipments and Devices are Bought
4.2.2	Installation Plan is followed
4.2.3	Equipments and Devices are Installed
4.2.4	Set Up is reviewed
4.2.5	Set Up work Completed
5	Inspection and Testing
5.1	Alpha Testing
5.2	Beta Testing
5.3	Simulation
5.4	Trial and Error Method
5.5	Safety Installation Review
5.6	Inspection and Testing Completed
6	Closure
6.1	Final Documents are made
6.2	Review and Sign off
6.3	Closed

The project has been developed using the waterfall model and it involves the sequential execution of the project activities aligning with the formation of the smart project execution. The following is the project schedule,

WBS	Task Name	Duration	Start	Finish	Predecessors
0	Installation of New Information Technology Center	75 days	Mon 9/3/18	Fri 12/14/18
1	Initiation Phase	14 days	Mon 9/3/18	Thu 9/20/18
1.1	Requirement Analysis	3 days	Mon 9/3/18	Wed 9/5/18
1.2	Tender Documentation	2 days	Thu 9/6/18	Fri 9/7/18	2
1.3	Charter Documentation	6 days	Mon 9/10/18	Mon 9/17/18	3
1.4	Resource Accumulation	3 days	Tue 9/18/18	Thu 9/20/18	4
1.5	Review and Sign off	0 days	Thu 9/20/18	Thu 9/20/18	5
2	Plan Installation Phase	12 days	Fri 9/21/18	Mon 10/8/18
2.1	Activities are identified	2 days	Fri 9/21/18	Mon 9/24/18	6
2.2	Scheduling of the activities	3 days	Tue 9/25/18	Thu 9/27/18	8
2.3	Outline of the plan	2 days	Fri 9/28/18	Mon 10/1/18	9
2.4	Complete Plan Installation	5 days	Tue 10/2/18	Mon 10/8/18	10
2.5	Plan Approval	0 days	Mon 10/8/18	Mon 10/8/18	11
3	Design Phase	11 days	Tue 10/9/18	Tue 10/23/18
3.1	Center Design	11 days	Tue 10/9/18	Tue 10/23/18
3.1.1	Hiring an Architect	1 day	Tue 10/9/18	Tue 10/9/18	12
3.1.2	Building Design Requirements are given	2 days	Wed 10/10/18	Thu 10/11/18	15
3.1.3	Design Outline is made	3 days	Fri 10/12/18	Tue 10/16/18	16
3.1.4	Complete Design is developed	5 days	Wed 10/17/18	Tue 10/23/18	17
3.1.5	Design Approval	0 days	Tue 10/23/18	Tue 10/23/18	18
3.2	IT Facility and Equipment Design	9 days	Tue 10/9/18	Fri 10/19/18
3.2.1	Design Platform is selected	1 day	Tue 10/9/18	Tue 10/9/18	12
3.2.2	IT equipment Set up is designed	3 days	Wed 10/10/18	Fri 10/12/18	21
3.2.3	Complete Set up is made	5 days	Mon 10/15/18	Fri 10/19/18	22
3.2.4	IT Set Up Approval	0 days	Fri 10/19/18	Fri 10/19/18	23
4	Installation Phase	30 days	Mon 10/22/18	Fri 11/30/18
4.1	Construction Activities	28 days	Wed 10/24/18	Fri 11/30/18
4.1.1	Hiring a Contractor	1 day	Wed 10/24/18	Wed 10/24/18	19
4.1.2	Center Infrastructure Design is given	1 day	Thu 10/25/18	Thu 10/25/18	27
4.1.3	Site Clearing and Leveling	3 days	Fri 10/26/18	Tue 10/30/18	28
4.1.4	Ground Works are made	2 days	Wed 10/31/18	Thu 11/1/18	29
4.1.5	Infrastructure is developed	5 days	Fri 11/2/18	Thu 11/8/18	30
4.1.6	Roof Works	3 days	Fri 11/9/18	Tue 11/13/18	31
4.1.7	Interior is developed	4 days	Wed 11/14/18	Mon 11/19/18	32
4.1.8	Painting of the walls	2 days	Tue 11/20/18	Wed 11/21/18	33
4.1.9	Complete Infrastructure is developed	7 days	Thu 11/22/18	Fri 11/30/18	34
4.1.10	Construction work Completion	0 days	Fri 11/30/18	Fri 11/30/18	35
4.2	IT Facility and Equipment Installation	11 days	Mon 10/22/18	Mon 11/5/18
4.2.1	Equipments and Devices are Bought	1 day	Mon 10/22/18	Mon 10/22/18	24
4.2.2	Installation Plan is followed	1 day	Tue 10/23/18	Tue 10/23/18	38
4.2.3	Equipments and Devices are Installed	6 days	Wed 10/24/18	Wed 10/31/18	39
4.2.4	Set Up is reviewed	3 days	Thu 11/1/18	Mon 11/5/18	40
4.2.5	Set Up work Completed	0 days	Mon 11/5/18	Mon 11/5/18	41
5	Inspection and Testing	36 days	Wed 10/17/18	Wed 12/5/18
5.1	Alpha Testing	2 days	Mon 10/22/18	Tue 10/23/18	23
5.2	Beta Testing	2 days	Wed 10/24/18	Thu 10/25/18	44
5.3	Simulation	2 days	Fri 10/26/18	Mon 10/29/18	45
5.4	Trial and Error Method	3 days	Wed 10/17/18	Fri 10/19/18	17
5.5	Safety Installation Review	3 days	Mon 12/3/18	Wed 12/5/18	35
5.6	Inspection and Testing Completed	0 days	Wed 12/5/18	Wed 12/5/18	46, 47, 48
6	Closure	7 days	Thu 12/6/18	Fri 12/14/18
6.1	Final Documents are made	5 days	Thu 12/6/18	Wed 12/12/18	36, 42, 49
6.2	Review and Sign off	2 days	Thu 12/13/18	Fri 12/14/18	51
6.3	Closed	0 days	Fri 12/14/18	Fri 12/14/18	52

Program Management

A Gantt chart is helpful for evaluating the concept of efficient and smart project execution management and foundation of the better project timeline identification. The following is the diagram for representing the project activities and schedule,

PDM Network Diagram Cost Management Plan

The cost management plan is the process of analysing the resources and providing efficient completion of the project activities. The analysis of the efficient cost management plan was done by following the steps of resource analysis and work analysis. The resources was identified for the work that needs to be done in the project. Each of the activities of the project was assigned with some resources (either human or material) for execution. The following table is the identification of the resources required for the execution of the project activities,

Resource Name	Type	Work	Standard Rate	Cost
Analyst	Work	24 hrs	$50.00/hr	$1,200.00
Documenter	Work	104 hrs	$60.00/hr	$6,240.00
Project Manager	Work	64 hrs	$150.00/hr	$9,600.00
Planner	Work	96 hrs	$70.00/hr	$6,720.00
Client	Work	16 hrs	$0.00/hr	$0.00
Architect	Work	64 hrs	$95.00/hr	$6,080.00
Designer	Work	72 hrs	$85.00/hr	$6,120.00
Workers	Work	208 hrs	$100.00/hr	$20,800.00
Contractor	Work	208 hrs	$120.00/hr	$24,960.00
Engineer	Work	88 hrs	$125.00/hr	$11,000.00
Tester	Work	96 hrs	$90.00/hr	$8,640.00
Documents	Material	3	$120.00	$360.00
Construction Materials	Material	1	$15,000.00	$15,000.00
Paints	Material	1	$2,500.00	$2,500.00
Furniture and Fixture	Material	1	$4,500.00	$4,500.00
Fire Safety Devices	Material	1	$2,000.00	$2,000.00
Equipments and Devices	Material	1	$12,000.00	$12,000.00
Testing Tools	Material	3	$760.00	$2,280.00

However, the cost management has one more factor and it is work management which includes the analysis of the cost for each of the activities of the project. The foundation of the better cost management was supported by the using of the resources for each of the project activity. The following table would show the resource analysis for the project installation,

WBS	Task Name	Resource Names	Cost
1.1	Requirement Analysis	Analyst	$1,200.00
1.2	Tender Documentation	Documenter, Documents[1]	$1,080.00
1.3	Charter Documentation	Documenter, Documents[1]	$3,000.00
1.4	Resource Accumulation	Project Manager	$3,600.00
1.5	Review and Sign off		$0.00
2.1	Activities are identified	Planner	$1,120.00
2.2	Scheduling of the activities	Planner	$1,680.00
2.3	Outline of the plan	Planner	$1,120.00
2.4	Complete Plan Installation	Planner	$2,800.00
2.5	Plan Approval		$0.00
3.1.1	Hiring an Architect	Project Manager	$1,200.00
3.1.2	Building Design Requirements are given	Client	$0.00
3.1.3	Design Outline is made	Architect	$2,280.00
3.1.4	Complete Design is developed	Architect	$3,800.00
3.1.5	Design Approval		$0.00
3.2.1	Design Platform is selected	Designer	$680.00
3.2.2	IT equipment Set up is designed	Designer	$2,040.00
3.2.3	Complete Set up is made	Designer	$3,400.00
3.2.4	IT Set Up Approval		$0.00
4.1.1	Hiring a Contractor	Project Manager	$1,200.00
4.1.2	Center Infrastructure Design is given	Project Manager	$1,200.00
4.1.3	Site Clearing and Leveling	Workers, Contractor	$5,280.00
4.1.4	Ground Works are made	Workers, Contractor	$3,520.00
4.1.5	Infrastructure is developed	Workers, Contractor, Construction Materials[1]	$23,800.00
4.1.6	Roof Works	Workers, Contractor	$5,280.00
4.1.7	Interior is developed	Workers, Contractor, Furniture and Fixture[1]	$11,540.00
4.1.8	Painting of the walls	Workers, Contractor, Paints[1]	$6,020.00
4.1.9	Complete Infrastructure is developed	Workers, Contractor, Fire Safety Devices[1]	$14,320.00
4.1.10	Construction work Completion		$0.00
4.2.1	Equipments and Devices are Bought	Engineer, Equipments and Devices[1]	$13,000.00
4.2.2	Installation Plan is followed	Engineer	$1,000.00
4.2.3	Equipments and Devices are Installed	Engineer	$6,000.00
4.2.4	Set Up is reviewed	Engineer	$3,000.00
4.2.5	Set Up work Completed		$0.00
5.1	Alpha Testing	Tester, Testing Tools[1]	$2,200.00
5.2	Beta Testing	Tester, Testing Tools[1]	$2,200.00
5.3	Simulation	Tester, Testing Tools[1]	$2,200.00
5.4	Trial and Error Method	Tester	$2,160.00
5.5	Safety Installation Review	Tester	$2,160.00
5.6	Inspection and Testing Completed		$0.00
6.1	Final Documents are made	Documenter, Documents[1]	$2,520.00
6.2	Review and Sign off	Project Manager	$2,400.00
6.3	Closed		$0.00

Risk Management Plan

The risk analysis is a crucial factor for the progress of the project and foundation of the efficient formation of the project. The using of the risk analysis was helpful for forming the major foundation of the factors developing the smart deliverable for the project. The probable risk factors for the execution of the project of developing new IT center are over budget, delay in schedule, construction problems, shortage of raw materials, and probable human mistakes. The assumptions of the risk being mitigated with the use of the efficient risk mitigation factors.

The risk mitigation would involve the usage of the proper mitigation methods for ensuring that the risk can be sorted out by using the efficient and smart risk analysis. The mitigation of the risk factors is also one of the major factors depicting the use of the efficient risk management. The mitigation of the risk was aligned for easing the using of the proper formation of the functions and operations. The identified risks of the project are over budget, delay in schedule, construction problems, shortage of raw materials, and probable human mistakes that can be sorted out with the help of risk mitigation planning. These risk factors are explained below,

Over Budget: The problem of over budget is one of the most crucial factors for the project. The resources are one of the most crucial factors that is required for ensuring the completion of the project. The resources of the project was aligned with the activities for ensuring the execution. However, the budget limits the usage of the resources and hence resulting in limiting the scope of the project.

Work Breakdown Structure and Schedule

Delay in Schedule: The time or schedule for the project is a major factor that restrains the project and forms foundation issues with the completion of the project. The construction and IT installation projects was limited due to the time allocated for the execution of the project. The foundation of the major factors supporting the project activities are bounded by the time factor.

Construction Problems: The project quality is another major constraint for the project as the construction and IT technology was limited with safety and function limitation. The safety requirements and quality of the materials used is another major constraint for the project. The functionality of the system equipments installed in the new function installation. Hence, the problems in construction would result in forming major problems for the project.

Shortage of Materials: The resources of the project was aligned with the activities for ensuring the execution. However, the budget limits the usage of the resources and hence resulting in limiting the scope of the project. Hence, it results in shortage of the resources for the project that develops the problems in quality and project execution.

Probable Human Mistakes: A number of human resources are aligned with this project such as Analyst, Documenter, Project Manager, Planner, Client, Architect, Designer, Workers, Contractor, Engineer, and Tester. The mistakes of any one of them would result in forming the issues in completion of the project.

The following is the risk priority matrix for the project,

Risk Factor	Likelihood	Severity	Impact	Mitigation
Over Budget	High	Medium	High	Mitigate
Delay in Schedule	High	Low	Medium	Accept
Construction Problems	Medium	High	Critical	Avoid
Shortage of Materials	Low	Medium	Low	Transfer
Probable Human Mistakes	Low	Low	Negligible	Enhance

S-Curve of Risk Analysis

Risk Factor	Likelihood	Severity	Impact
Over Budget	3.00	2.00	6.00
Delay in Schedule	3.00	1.00	3.00
Construction Problems	2.00	3.00	6.00
Shortage of Materials	1.00	2.00	2.00
Probable Human Mistakes	1.00	1.00	1.00
Likelihood	High=3	Medium=2	Low=1
Severity	High=3	Medium=2	Low=1
Impact	Likelihood*Severity	Likelihood*Severity	Likelihood*Severity

Quality Assurance Requirements

The new IT centre was efficiently developed with the aim for easing the information installation and taking care of the activities. It is required for easing the existing operations of the organization and provides scope for better information transfer and installation. The activities and operations of the organization was better with the foundation of the new center with all the new equipments and technology devices. The project must be completed in the estimated time and budget requirements. It is assumed that the project plan is feasible and the activities was completed in the calculated time duration resulting in the successful completion of the project.

The quality requirements of the project was based on the limitation of the scope and the installation of efficient functions. The project was completed in 75 working days (approx 3 and half months). The quality requirements of the project for the using of the resources are one of the major factors aligning with the installation of the efficient project execution. The plan of the use of the resources was based on the preliminary project management operations. The project quality is another major constraint for the project as the construction and IT technology was limited with safety and function limitation. The safety requirements and quality of the materials used is another major constraint for the project. The functionality of the system equipments installed in the new function installation.

Project Handover Requirements

The construction of the new IT center is the primary handover requirements for the project. The charter documentation, project plan, design, blueprint of the center, and test results are the other handover requirements of the project. The new IT center was efficiently developed with the aim for easing the information installation and taking care of the activities. The ease of information transfer would also allow the improvement of the factors defining the successful foundation of operations. The installation had been done with the help of proper project management processes and information installation. Some of the handover requirements for the project aloes include construction of infrastructure, installation of the new equipments, project plan documentation, resource management plan, procurement plan, and closure report.

Project Plan Approval

The project of developing the new information technology center was evaluated on the completion of the following factors,

• Installing all safety and quality equipments in the trade center
• Completion of the project in the estimated time duration
• Using of the resources in an efficient way
• Authorization

Approved by the Project Sponsor:

Date:  

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