Kerb Construction Project At Fison Ave West – Auditable Categories, Audit Plan, And Project Termination/Closure

Project Name: Kerb Construction Project at Fison Ave West

Auditable Category	WBS ID and Item Description	Applicable metrics
1. Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Performance / Progress (Estates Services, 2017)	1.1	Change in cost during the project life cycle due to increase in resource shortage	Yes, the baseline cost had to be revised once
No, the cost was never changed from its budget
1.2	Change in cost performance index	Yes, the cost performance index (CPI) got below 1
No, CPI never reached below 1
1.3	Change in scope during the project life cycle	Yes, scope increased for twice instances
No, scope was same since the planning stage of the project
2.	Compliance (TechTarget, 2015)	2.1	The change in cost was due to shortage of resources and even increase in scope, so was the change control system used for the approval of change request	Yes, the path described in change control management plan was followed
No, the management plan was neglected and not followed at all instances
2.2	All the statutory compliances were obtained from the authorities for the project	Yes, the request letter or application was approved by local authorities
No, the request was not approved at first go
3.	Quality (Shah, 2011)	3.1	The Kerb was built as per the defined standard in contract	Yes, kerbs was built by strictly following the standards
No, it could not be built, at very few instance there were lapse in quality, however proper rectification was attended
3.2	Was the CV (Cost Variance) could be maintained positive throughout the project	Yes, CV was +ve for the whole life cycle
No, CV could not be maintained +ve throughout
3.3	Was the SV (Schedule Variance) could be maintained positive throughout the project	Yes, SV was +ve for the whole life cycle
No, SV could not be maintained +ve throughout
4.	Change / Exit (Microsoft, 2017)	4.1	The purchase of Kerb road furniture was concluded properly by submitting the procurement documents too	Yes, all the items as per contract supplied and documentation also completed
No, the items are delivered as per contract, but the documentation was not submitted fully
4.2	The safety item supply and installation contractor has installed all the items at site	Yes, the contractor has installed successfully and all contractual closure documentation submitted
The installation are done but final document submission after quality check is pending yet
5.	Risk (Accounting-Simplified, 2013)	5.1	All the risks are responded according to the response plan developed earlier	Yes, all the risks responses are applied to the threats
No, all the risks responses were not applied
5.2	All the identified opportunities are explored to enhance the occurrence probability and impact	Yes, all the identified opportunities are enhanced
No, the opportunities were neglected and no effort was made to enhance them
6.	Best Practices / Lessons to be Learned (Project Smart, 2017)	6.1	Always the execution planning need to be done with keeping rainy season in mind and work should not be planned in this time to avoid any delay compared to baseline	Yes, the criteria was considered while planning the execution phase
No, the criteria was not considered for planning
6.2	Procurement of critical items like safety must be started in advance to avoid last moment rush and do extra expenditure	Yes, the procurement was done at early stage itself to save time and money both
No, the procurement was not done at early stage

Audit Category	Item	When will it be conducted?	Who will conduct?	Purpose (discovery or decision-making)?
Performance / Progress	1.1	Cost audit after the approval of change order	Project Manager & Sponsor	Decision-making
1.2	Monthly audit	Project Manager	Decision-making
1.3	Audit change request status	Project Manager	Decision-making
Compliance	2.1	Audit change request status	Project Manager	Decision-making
2.2	Quarterly audit	Senior Executive, Contractor Farm,	Discovery
Quality	3.1	Quality Audit, as per request	Project Manager	Discovery
3.2	Monthly audit	Project Manager	Decision-making
3.3	Monthly audit	Project Manager	Decision-making
Change / Exit	4.1	Procurement Audit in-between the progress & last one after the task ends	Senior executive, Contractor Farm	Discovery
4.2	Monthly Audit in-between the progress & last one after the task ends	Senior executive, Contractor Farm	Discovery
Risk	5.1	Monthly audit	Project Manager	Discovery
5.2	Monthly audit	Project Manager	Discovery
Best Practices / Lessons to be Learned	6.1	Monthly Audit in-between the progress & last one after the task ends	Project Manager	Decision-making
6.2	Monthly Audit in-between the progress & last one after the task ends	Project Manager	Decision-making

Controllable Category	Item & Explanation	PMBOK Knowledge Area
Input	Tool & Technique	Output
1. Deliverable	1.1 Delivery of road safety items got delayed	Progress status report	Audit	Updated documentation and store in organisational asset
The delivery of items required to maintain the proper safety at site got delayed due to an accident at their shop
1.2 Overhead for the job increased due to allowance of doing night shift job only	Progress status report	Audit	Updated documentation and store in organisational asset
During pre-monsoon and post-monsoon seasons the rains were showering mostly at night only, so the duration increased with getting any work done and hence the change in cost has happened
1.3 Because of change in scope of work, the requirement of the safety item also changed	Progress status report	Audit & Scope verification	Updated documentation and store in organisational asset
Since the scope of work got increased due to the change in route of the bypass road which was required for maintaining extra safety during night work and concreting using boom placer, the scope and as well their supporting items also got changed
2. Configuration	2.1 The written approval letter for the kerbs at road junctions wanted to increase the width of bypass road and improve the quality bit more to allow passage of heavy load vehicles too	Requirement documents, Scope Statement	Audit & Scope verification	Updated documentation and store in organisational asset & change in scope
Due to rain the shoulders of the road got washed out, so the design of the road width was enhanced and the compaction ration requirement too. So it was a change in scope and obviously needed additional time and cost to complete.
3. Status Accounts	3.1 Earned value analysis	Earned Value Analysis	Audit	Updated documentation and store in organisational asset
The SPI, CPI, SV, CV and EAC need to be checked before the termination to ensure the trend of progress the party could maintain throughout the project
4. Logs	4.1 Site visit need to be done to take photographs of the completed works	Site Status Report	Audit	Updated documentation and store in organisational asset
The finished job was required to be photographed for including with the close-out report which is required to be submitted to Tejas Mehta, TMR
5. Issues	5.1 There was delay in obtaining the approval from local authorities	Requirement documents	Audit	Updated documentation and store in organisational asset
As discussed in point 2.1 in this section, the approval was delayed due to want of change in scope
6. Procurements	6.1 Site construction work completed successfully	Baseline Schedule	Audit	Updated documentation and store in organisational asset
The site work was delayed due to the intervention of different aspects like change in scope, increase in quality standards, etc.

After the job completion is declared by the site team for construction of Kerbs, the different forms of audit and inspection (as discussed in above points) were used to confirm the job completion and document the changes happened during the process in different knowledge area of scope, time, quality, resources etc. Now, the overall project team need to concentrate to close the project as per below schedule for different category of item. The site execution head need to certify the completion of job at site and Procurement in-charge the receipt of overall documentation required for final closure. Once all the job completion assurance and final documentation received, the contract can be closed by providing a closure certificate.

Gantt chart:

Gantt chart provided with EVM assignment is unmanageable. Student is requested to please paste it from the earlier file he has developed.

Closure schedule:

Communication for closure:

Activity / Milestone List	Start Date	End Date	Whom to inform regarding closure	Overall Responsibility of closure confirmation	What is required to be inspected	Final closure documentation
Closure activity of Supply of Kerb Furniture	1-Sep 2017	10-Sep 2017	Furniture supplier	Procurement Manager / Project Manager	Supply scope document, Installation completion certificate, final documentation	Closure certificate
Closure activity of Concreting activity	5-Sep 2017	14-Sep 2017	Concrete supplier	Construction Manager / Project Manager	Scope document, Execution completion certificate, final documentation	Closure certificate
Closure activity of all miscellaneous works like cleaning of site & removal of temporary safety items	9-Sep 2017	18-Sep 2017	Labour supplier	Construction Manager / Project Manager	Scope document, Execution completion certificate, final documentation	Closure certificate

References

Accounting-Simplified. (2013). Audit Risk Model Inherent Risk, Control Risk & Detection Risk. Retrieved September 8, 2017, from https://accounting-simplified.com: https://accounting-simplified.com/audit/risk-assessment/audit-risk.html

Estates Services. (2017). The Key Performance Indicator Evaluation Process (KPI Process). Retrieved September 8, 2017, from www.admin.ox.ac.uk: https://www.admin.ox.ac.uk/media/global/wwwadminoxacuk/localsites/estatesservices/documents/capitalprojects/KPI_Process_Guidance_Note.pdf

Microsoft. (2017). Audit Policy. Retrieved September 8, 2017, from https://technet.microsoft.com: https://technet.microsoft.com/en-us/library/cc766468(v=ws.10).aspx

Project Smart. (2017). A Cost-Effective Project Management Tool. Retrieved September 8, 2017, from

https://www.projectsmart.co.uk: https://www.projectsmart.co.uk/lessons-learned.php

Shah, D. (2011, December 19). Quality audit. Retrieved September 8, 2017, from www.slideshare.net:

Quality audit from Dolita-Shah

TechTarget. (2015, March). compliance audit. Retrieved September 7, 2017, from TechTarget:

https://searchcompliance.techtarget.com/definition/compliance-audit

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