Legal Obligations, Documentation, And Project Management Plan: A Project Approach

Part A

1. Usefulness of using legal obligation

During the design and development of any project the organizations are required to follow specific legal obligations. A project would face major issues if they fail to follow Trade Practice Act 1974 that was outmoded by the competition and consumers ACT launched in 2011, 1^st January and it is the content of Australian Consumer’s Law.

It provides standard form of consumer’s contracts with a guaranteed consumer right law while they buy products or avail services from the organizations. It contains rules of lay by agreement and also provides a national level safety law and enforcement systems. Moreover, the legal obligations guide the project team members to conduct a fair business level practice, advertisement practices and marketing practices. Apart from this, a large project can obtain brand identity if they follow the legal obligations. It provides transparency, high privacy, and secured payment methods while confirming transaction.

1. 2 Routine pieces of Workplace documentation

2.2.1 Woolworths Limited:

Woolworths Limited principle and policies

• Safety and health policy

Contract level documentation

• Work, health and safety documentation- principle contract and trade contract

Safety induction modules

• Office contractors (Sept 2016: version)
• Energy providers (July 2014: Version)
• Merchandisers and demonstrators (Sept 2013: version)

2.2.2 Workplace documentation of ABC private limited

Policies

• Disease prevention strategies
• Government relation policy
• Global anticorruption policies

Human right statements

• Non-discriminated healthcare services for the associates
• Photos and video usage policies

1. The project chosen for Woolworths Limited is design and development of one module of ERP system (Supply Chain Management system). How SCM will help to establish a successful interactive platform between the suppliers and buyers will be communicated. In order to design, develop and implement a successful project outcome the mission, vision, strategies and the concept proposal for that particular project will be discussed with the project sponsors to calculate the actual financial measurement that is needed. Apart from this, aim, goal and project objectives will be discussed to the project team members.

Question 1: what are the benefits of SCM system in business decision making?

Question 2: How the business efficiency will increase though this approach?

WBS	Task Name	Duration	Resource Names	Cost
0	Schedule for SCM implementation	46 days		$254.00
1	Designing statement of work for SCM design	6 days	Project manager	$30.00
2	Assigning project team	8 days	Project manager	$30.00
3	Project prototype design	5 days	designer	$25.00
4	Milestone 1: Project prototype outline submission	0 days		$0.00
5	Simulation	6 days	system developer	$22.00
6	Prototype testing	6 days	tester	$20.00
7	Milestone 2: Completion of project testing	0 days	Project manager	$30.00
8	Database connectivity	5 days	designer, system developer	$47.00
9	Final SCM project acceptance testing	5 days	tester	$20.00
10	Final implementation of the SCM project	5 days	Project manager	$30.00

Negotiation work: This is the most appreciable way that helps Woolworths Limited to accomplish all needful project outcomes fairly. In other words, negotiation is a dispute resolving process or procedure of setting business deals.

Planning work: Before initiating the SCM development project the input and expected outcomes from the project should be planned accordingly.

Undertaking work:  For accomplishing the SCM implementation project the large project should be divided and distribute among the team members according to their skills and knowledge.

Piece of information	Method of communication	Person to deliver information
Project status/progress report	Email, PPT and face to face meeting	Project manager
Conflict resolving policies	Email, PPT and face to face meeting	HR manager

• Immediate checking the current status of the project
• Feedback gathering from internal consumers
• Change management planning and implementation

WBS	Task Name	Duration	Start	Finish
0	Schedule for SCM implementation	46 days	Mon 11/12/18	Mon 1/14/19
1	Designing statement of work for SCM design	6 days	Mon 11/12/18	Mon 11/19/18
2	Assigning project team	8 days	Tue 11/20/18	Thu 11/29/18
3	Project prototype design	5 days	Fri 11/30/18	Thu 12/6/18
4	Milestone 1: Project prototype outline submission	0 days	Thu 12/6/18	Thu 12/6/18
5	Simulation	6 days	Fri 12/7/18	Fri 12/14/18
6	Prototype testing	6 days	Mon 12/17/18	Mon 12/24/18
7	Milestone 2: Completion of project testing	0 days	Mon 12/24/18	Mon 12/24/18
8	Database connectivity	5 days	Tue 12/25/18	Mon 12/31/18
9	Final SCM project acceptance testing	5 days	Tue 1/1/19	Mon 1/7/19
10	Final implementation of the SCM project	5 days	Tue 1/8/19	Mon 1/14/19

• It will give high rate of business efficiency to reduce cost effects
• It will raise the business outputs by boosting cooperation and lowering the delay in processes.
• It also enhance the overall network of supply chain

1. Planning and documenting a project

With the development of top level project planning documentation a project initiation document can be created. Though, for physical logistic operations involved to multiple agencies the identification and clarification of initiation documentation is required by Woolworths Limited. In order to implement SCM system the company should establish contract with the vendors (software) and supplier (hardware). The main objective of the company is to increase the business efficiency by establishing relationship with the suppliers directly. The project will be conducted under the supervision of assigned project manager and system designer.

The main project deliverable should be divided into small phases and assigned to different stakeholders. The phases to be followed accordingly by the project manager and team members include project initiation, planning, execution, monitoring and closure. However, before final implementation of the project the project manager should give approval to the plan.

During the ongoing phase of the SCM implementation project, scope may cause over allocation of time and overrunning budget. However, before final implementation the internal consumers will be interacted to identify the needful modifications. The change management activities should consider those factors. The final outcome can be impacted either positively or negatively by the change management project. Sudden change can cause internal conflicts, managerial and functional issues. Regularly the project status should be assisted and the plan needs to be updated accordingly.

The financial, legal and contractual obligations should be considered by the project managers to the supplier companies or software vendors to avoid future conflicts. Before finalizing the project the activities that are to be kept in mind include release of the project team, final payment accomplishment, post project evaluation, risk mitigation approaches, measuring consumers satisfaction and schedule and budget management plan. Lastly, the project manager and the executive of Woolworths Limited need to approve the project.