Management Of Systems And Leadership

Roles and Responsibilities

Discuss about the Management of Systems and Leadership.

Project management involves collection of data in a systemic manner to assist for further analysis for the purpose of informed decision making review and evaluation. Risks are managed with the institution of risk detection systems that are implemented by the organization and are combined together with other programs that aims at enhancing coordination. The main focus of monitoring is input components, activities that are undertaken and the output or the end product of a certain project. It concentrates more on how the project can induce the outcomes expected and lead to a positive effect of the overall program. The appropriate method of monitoring enhances accountability in relation to measuring the performance obtained as well as the results that are obtained from the particular program. The role of operations project manager is incorporated here to facilitate the best design is mad. There is updating and checking regularly the updates available. They check the quality of the current monitoring arrangements that have been put in place and also check complies with the capacity requirements.

Mark has been assigned the responsibility of working together with the B.O.D to oversee undertaking of the business activities. He is mandated to authorize huge financial processing, set overall strategic directions and assist in managing and minimizing the occurrence of risk. Riz Mehra is the chief finance officer has been given the duty of preparing quarterly financial statements and the total budgeting. He is supposed to oversee budgets for cost centers and the individual projects.

During the commencement of project he is supposed to make a summary of the budget variations as well as provide the projections in the financial statements. Kim is the operations manager and his work is to oversee the day to day running of the company. He oversees the coordination as well as the structural operations of the respective investment centers which among them include residential and commercial.

He also offers support in terms of finance to the projects which affect operations of the organization as a whole. He works hand in hand with the human resource manager in order to achieve the company synergy.

Les Goodale is the head in the human resource department and he makes sure that welfare of the employees is achieved for the attainment in production capacity. Sam Lee is the manager residential Reality and he oversees the activities of the residential agents. Peter Mitchell is the head in managing all aspects of the investments hence the investment agents are monitored by Peter. He works hand in hand with the operations manager to ensure that obligations are separated from investments in regards to residential and commercial clients.

Monitoring and Record Keeping System Requirements

The requirements entails identifying the purpose of the policy used to keep records for ensuring that there is consistency in acquisition of materials fair transparency is adhered to and transparency in accordance with the set guidelines and the requirements. ”Garvey said that scope to which the records should be utilized in manner that they incorporate all the relevant information of purchasing and acquisition of resources by employees and the contractors of Max Lionel Realty Company” (Richard, 2001, p.439).

The resources availability is considered in ensuring that the internet offered by the company has adequate procedures for implementing the policies for record keeping. Responsibility for implementation of these monitoring systems is followed by management and the staff of MAX Lionel Realty. The management is assigned the duty of purchasing and recording the particulars in the document for future reference and ascertainment.

Project management involves collection of data in a systemic manner to assist for further analysis for the purpose of informed decision making review and evaluation. Risks are managed with the institution of risk detection systems that are implemented by the organization and are combined together with other programs that aims at enhancing coordination.

The main focus of monitoring is input components, activities that are undertaken and the output or the end product of a certain project. It concentrates more on how the project can induce the outcomes expected and lead to a positive effect of the overall program. The appropriate method of monitoring enhances accountability in relation to measuring the performance obtained as well as the results that are obtained from the particular program.

The role of operations project manager is incorporated here to facilitate the best design is mad. There is updating and checking regularly the updates available. They check the quality of the current monitoring arrangements that have been put in place and also check complies with the capacity requirements. The process of monitoring takes place at different levels in an entity that includes arrangements in place which enable the project managers see where they stand at the current state and period given for analysis.

The level that is quite well discussed is that of supervisory authorities who are the front runners and watch out for any mistake or deviation from the rules and guidelines of the policy that governs the activities of a company. Good practices are emphasized and the mainstreaming is undertaken with regards to achieving these recommended practices. The learning from the experiences is enabled by carrying out the monitoring process for improvement in the areas where there are faults in the systems and the programmers. “Samuel said that International Council on Systems Engineering enhance the understanding of the accountability in an internal perspective as well as the external ideology to rectify and identify the mistakes that is inherent” (Raphael, 1998, p.111).

The informed decisions are made for the future of the proper initiative to be adopted. There is promoting of the beneficiaries of initiatives in monitoring for the main aim of empowerment. There is incorporation of evaluation which participates in appraising the data and information in order to facilitate strategic decision making.

The main points which are of great help in this context are relevance, efficiency, effectiveness, sustainability and finally the impact. The dialogue between the stakeholders brings in the concept of donor for development and progress purposes. The activity should not be an imposed control instrument by the donor or in an optional accessory. The stimulation of change is enhanced by referring from the records of the previous monitoring processes for the main reason of understanding the ways in which the project developed.

Conduct a review to determine what should be done to maximize the output and manage our activities at the same time. The effects inherent to a project that contributed to change should be close examined to get the extent of change obtained. The broader long-term effects are important to consider for deeper comprehending of the results of the project and the relationships that exist in various components. The evaluation process is simply the analysis or interpretation of the data that have been extracted either numerical or in theory context for deriving a conclusion and adopting a new approach to tackling a problem.

The core objective of the above functions in an organization is to maximize the benefit from each and every operations of the entire company. The programs act as watch dogs on behalf of the management in ensuring compliance and following step by step the stipulated procedures.

There is personal need for support thus there is need for providing support to the team members to endow them with the necessary skills for meeting the required standards of the project. The communication and negotiation skills should be established for proper relaying of information to all the participants. The project limits need to be adhered to for quality assurance by the subordinates as well as the top line managers.

The overall cost of the project should not be more than the budget at whichever means hence the management and the team responsible for cost accounting is subject to reduction of all the expenses. There is consideration of each team member’s hourly rate for calculation of the level of output and productivity. 

The duration matters a lot since the project can take longer than it is expected by the participants. It cannot put the project at risk at any cost hence the evading of any danger that is associated with endangering the project.

There is extra need for support in order to equip the experts and the people undertaking the project with necessary expertise to perform a competent job and deliver according to the standards. The support that is offered enables the people to be aware of any weakness and thus emphasize on strengthening the project for the best outcomes to be received.

There should be meeting with the team for assigning of responsibilities and ensuring a written record of agreement. Explanation of the team members the needs that are to be met and what is recommended for the pursuing of the job. There should be discussion of the monitoring of record keeping systems as required by the organization at large. The risk management processes are determined and the approaches that are supposed to be undertaken hence a discussion should be conducted to facilitate proper methodology of scope of work is taken and is acceptable.

The major role players in a project are among them the owner of the business, project manager or the project administrator. The steering committee executive mandated with the function of ensuring that the processes in a project are well undertaken without any interference. Steering committee executive is also an important role player in a project and they enhance accuracy and neatness in record keeping and assist in deriving important issues.

The projects board is accountable for all the activities that pertain to standard attainment and achieving the right people and employees who are qualified to assist in running the entire project. The end user suppliers are also in the project and they are the final utilizers of the resources available. The clients are vital people in the project since they make sure that there is flow of income and revenue is collected from them hence the more the customers the higher the profits.

Risk management approach determines the tools, the techniques, team roles and the responsibilities attached to a particular project. Harvey said that “a guide to the project management body of knowledge is suitable risk management approach operationalizes the goals and hence ensures they are set in an achievable manner that will ensure motivation” (Thomas, 2008, p.233).

The proactive approach is undertaken to deal with the negative outcomes that may occur pertaining to the results to be obtained and the completion of the project. Risk management assists in risk identification and enable fully intersecting user needs to be achieved. The network centric way is recommended for delivering of the capabilities via the service, data and also application. The stakeholder acceptance of risk management is supposed to deal with the system risk levels hence not just a linear roll up of the subordinates.

Consequence Likelihood	Insignificant	Minor	Moderate	Major	Catastrophic
Almost certain				Disagreement
Likely		Being assigned	Absenteeism		Reputation of the MLR
Moderate				Objective of MLR not informed
Unlikely			Decreased budget
Rare	Over budget

The project outcomes against objectives is discussed as below and it follows that the budgeted costs are not appropriate as per the status report of the project. The estimation of the budget was done in a manner that is not sufficient to meet the actual costs in the project. The revised actual cost are more than the budgeted cost hence the operations manager will need to interfere with the running of the business to acquire more funds from the stakeholders. The quality assurance on draft deliverables is ensured by monitoring that is used in the project. The operations manager is assigned the duty of checking that the materials that have been acquired meet the criteria that is acceptable by the production department. Kelly said that “Risk Management Guide for Information Technology System” (David, 2002, p.145).

The information that pertains the project is safeguarded especially the monetary data and the costs that have been incurred. The reason for safety is to avoid distortion and manipulation by the accountants and other interested parties who are capable of destroying the flow of the project. Third parties are not allowed to entry into the site and the premises of the project to avoid compromising situations that may arise as a result.

Conclusion

There is need for confidentiality in the overall plan to ensure that quality adherence is maintained for good of the project and to the best interest of the organization.  However the challenges that come from implementing managing processes steps across a large scale should be given sufficient time and the workforce in terms of the subordinates should rectify and work toward the better of the situation. The risks are inevitable but measures can be instituted to make sure that the impact is positive and reduced to a minimal level. The risks are potential threats to the project entirely because they make the undertakings to be affected.

Kelly, H. (2002). Risk Management Guide for Information Technology System, Special Publication 800-30, p. 1.

Harvey, P. (2008). A Guide to the Project Management Body of Knowledge, , pp. 273?–312.

Samuel, Y. (1998) .International Council on Systems Engineering Journal; p. 213?–225.

Garvey, P. (2008). Analytical Methods for Risk Management: A Systems Engineering Perspective, Chapman-Hall/CRC-Press, Taylor & Francis Group (UK), Boca Raton, London, Newman presses.