Managing Project Human Resources For The Technology Upgradation Project

Develop a Project Human resource plan for the project

Discuss about the Manage Project Human Resources in Job.

Managing of people is a tough job of a project manager who manages all the members working in a team for temporary as well as for permanent basis. The aim of a manager of a project is to meet the needs of both the project as well as its teammates to keep motivate them throughout the work. A current project is about the hosting and web maintenance of the archives of Australia website to increase its web traffic by conveying right information to all the right users. This assignment is about the managing of a project using various pillars such as developing a human resource management plan, creating responsibility assessment matrix. It also emphasizes the creation of project closure report and conducts post evaluation report of this project to come to know about the weaknesses of the current system. Findings of a current project will be helpful in taking future projects based on the existing projects. This also helps in searching unique traits of an individual by evaluating various plans of the current project management plan.

Project Human resource Plan Company- National Archives of Australia                                  Phone No.-XXXX Location- ACT Canberra                                    Fax No.- XXX Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper                                                 Corporate Email Address- XXXXXX Project Name- Technology up gradation Sub Project- Improving the website of Archives of the Australia Revisions and Distributions REVISION RELEASE DATE DISTRIBUTED TO Client Consultant JV head quarter Project management department Sub contractors Suppliers QA Project manager Draft 1/4/2016 JV PMP QA 2nd Draft 1/7/2016 Consultant JV PMP QA PM 3rd Draft 1/10/2016 Client QA Amendments It plays an integral role in every business as well as for every project management plant created by a project manager after considering all the elements. This phase includes all the changes and the updates required in this project as this project is based on the maintenance of the website of Archives Australia website which is a technological improvement. A technology is dynamic in nature which is changing day by day, for which a project manager will change its plan according to the dynamicity of the technical environment. Each and every page of the amendments are initiated by the project manager, technical expert in the form of technical consultants, quality analyst and the project manager to approve every change in a project. Project Sponsor Approval Prepared by: Project management all departments Reviewed by: Technical Consultants Approved by Project sponsor: Project manager ACT Canberra, 1/4/2016 ACT Canberra, 1/7/2017 ACT Canberra, 31/12/2019 Designation Objective ·         To improve the website features in conveying the aim of an entity clearly to all its audiences ·         To overcome the weaknesses to grab the attention of most of its users to use the website ·         To work on technicalities of the website such as user interface and graphics interface Other Plans ·         Scope management plan ·         Project management plan ·         Requirements management plan ·         Cost management plan ·         Process improvement plan ·         Communication management plan HR Requirements SN Role When required Desired Level Actual Skill Level Skill Development A B C D A B C D 1 Project manager It is required in project starting and the project closure phase X X PMP training 2 Quality Analyst During the project X X Six Sigma course 3 Technical Expert Project Implementation X X Technical advice 4 On site inspector Project review X X Observation skills Description of Roles and Responsibilities Project Manager ·         To manage the performance of all the team members ·         Keep track on project costs ·         Accomplish all the targets within the time Quality Analyst ·         To compare the standards with the actual outputs ·         Notify errors in the system ·         Rectify errors and weaknesses Technical Expert ·         To use analytical tools ·         To Boost up the performance of the systems On site inspector ·         To observe things on site ·         To improve the performance of the current system

SN	Task	Roles Described above
Project manager	Quality Analyst	Technical Expert	On site Inspector
1	Identifying users	R/A
2	Identifying errors		R/C
3	Web analytical report			R/A/C
4	Feedbacks of clients				R/A/I

Responsibility Assessment matrix is a record created by a project manager and all its departmental personnel to keep a track on all the responsibilities delegated by them to its teammates. This record helps in reducing the overall workload of a project manager among various employees working on a particular project to get the desired outcome in a lesser span of time. The above mention responsibility assessment matrix is based on RACI format which is an acronym. This stands for R that denotes the responsibility of a person towards the assigned task; A signifies accountability of an individual for the task assigned to them. Another element of this matrix includes C stands for consultancy or advice relevant for the allotted task to an individual and lastly, it is related to the informed about the task was given to an individual.

In the above case, various tasks of the project related to the technology up gradation of Australian websites named as Archives of Australia is segregated among all the desired job roles of a project. The job roles of the project to whom all the tasks are assign include a project manager, quality analysts, technical experts and on-site inspectors to accomplish all the set targets and aims of an entity within a given span of time.

Project Name	Technology Up-gradation
Date	1/4/2013
Author	Technical Experts
Project Sponsor	Project manager
Senior User	Archives of Australia
Senior Supplier	XXX

Target/ Tolerance	Planned	Actual	Details
Redevelopment of Website	Technical up-gradation	Already upgraded	The problem lies in other segments such as back end and front end problem.
Open source software	Closing loopholes in the system	Non Technical experts using the CMS systems	The problem does not lie in the actual system, but the use of the current system is wrong as the wrong party using the system deteriorates the existing system which needs to be improved with the passage of time as the technology is changing day by day.

Various benefits enjoyed by an individual while improving the current system of the website up-gradation of the Archives of Australia are mention as below:

• To strengthen the privacy measures of the website this helps in keeping all the information secure and confidential.
• Increases data security using uniform security system
• Website hosting process gets streamlined with the passage of time
• Aesthetic designing of the system will get improved to arouse the interest of other individuals towards the website.

• Clear communication among the staff members
• Work collaboration

• Photos on the website has changed
• New Features added
• New Technologies used

• Defect products delivered by the supplier
• Stealing of the information from the portal

It is recommended to the firm to identify the technical environment carefully as attending system by non-technical experts will spoil the current system of the Archives Australia.

The current project management plan emphasizes the efforts applied by a project manager in achieving all its desired targets and aim within a given span of time. A manager focuses on completing all the targets before the stipulated time to get a sustainable competitive advantage in front of the external users operating in a similar market or industry. Interaction skills of a project manager will help in convincing most of the users in the favour of the enterprise project.

The roles and responsibilities of a project manager are to review the overall project which is concluded after testing the system. The testing procedure of the current system will help in identifying all the errors and weaknesses found in the existing system. A project manager delegates the responsibility of reviewing the existing system to both the parties such as quality analysts as well as the technical experts to compare the actual process with various standards develop by them to take corrective actions to resolve all the project issues.

Tasks	Quarter1	Quarter2	Quarter3	Quarter4	Quarter5	Quarter6	Quarter7	Quarter8
Market Survey
Identifying problem
Analyzing the problem
Identifying the alternatives
Selecting the suitable path
Testing
Implementation
Feedbacks

SN	Issue	Proposed action	Reason
1	Defect products	Prior checking	Minute % of defects will  spoil the  quality of the entire output
2.	Security threat	Anti security system	Stealing of information leads to decrease in the image of an entity.

SN	Issue	Proposed action	Reason
1	Image/goodwill	Increasing project alternatives	These alternatives helps in meeting future uncertainties
2	Technology	Keeping track on the technical environment	Change in the external technology will fail the current system

• On the job training
• Off the job training
• Virtual classrooms
• Workshops

• Tested website generates fruitful results
• Hosting services improved

An entity needs to improve various areas to get the complete outcome in short span of time as their aim is to satisfy its end users by catering quality oriented services. Various areas which need to be improved by an individual include interacting skills, observation skills, testing platforms, confidentiality of the information of the system.

SN	Situation	Outcome	Impact	Lesson Learned
1	Interacting with clients	Feedback of clients	Improvement of the system	Listening carefully all the instructions of users
2	Testing of the system	Errors and strengths	Increasing or decreasing web traffic	Focusing on the loopholes of the system rather than have over confidence.

SN	Control/Tool Used	Favourable	Un-Favourable
1	Login ID and password	Confidential information	Fake users
2	Permission system for downloading information	Security	It frustrates  people while using the website

• Inter personal skills- It is treated as one of the important skills in satisfying its end users as well as employees working a in a team to achieve the set targets of a project.
• Communication skills- It is professional skills required by an individual while working in a professional environment.

Conclusion

It is articulate from the above study that project management plan developed by a project manager shows the efficiency of its team members and their skills clearly reflects the end outcomes generates for them.