National Archives Of Australia Website Development And Hosting Report

Work breakdown Structure

Figure 1: Work breakdown Structure

(Source: Created by Author)

The schedule for the upgradation of website for National Archives Australia is given in the table below which reflects on the unique identifier, phases, descriptive task, milestones, duration as well as resources.

WBS Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Task Name	Milestones	Duration	Start	Finish	Dependency	Resource Names
0	Upgradation of website for National archives of Australia (planned)		118 days	Mon 19-11-18	Wed 01-05-19
1	Project initiation phase		16 days	Mon 19-11-18	Mon 10-12-18
1.1	Development of business case		4 days	Mon 19-11-18	Thu 22-11-18		Project manager, Project planner
1.2	Undertaking feasibility study		3 days	Fri 23-11-18	Tue 27-11-18	2	Financial manager
1.3	Establishment of project charter		4 days	Wed 28-11-18	Mon 03-12-18	3	Project manager, equipment [1],service
1.4	Appointment of team members		5 days	Tue 04-12-18	Mon 10-12-18	4	Project manager
M1		Milestone 1: Completion of initiation phase	0 days	Mon 10-12-18	Mon 10-12-18	5
2	Project planning phase		20 days	Tue 11-12-18	Mon 07-01-19
2.1	Project plan development		5 days	Tue 11-12-18	Mon 17-12-18	5	Developer, Project manager, Supervisor, equipment [1], Project planner
2.2	Resource plan development		4 days	Tue 18-12-18	Fri 21-12-18	6	Project manager, Project planner
2.3	Financial plan development		5 days	Tue 18-12-18	Mon 24-12-18	8	Technical engineer
2.4	Project quality plan development		6 days	Mon 24-12-18	Mon 31-12-18	9	Developer, statutory cost, System analyst
2.5	Risk management plan development		4 days	Tue 25-12-18	Fri 28-12-18	10	Project manager, materials [1],Risk analyst
2.6	Project acceptance plan		5 days	Tue 01-01-19	Mon 07-01-19	11	Project manager, Supervisor, Project planner, service
2.7	Communication plan development		6 days	Mon 31-12-18	Mon 07-01-19	12	Risk analyst, statutory cost
M2		Milestone 2: Completion of planning phase	0 days	Mon 07-01-19	Mon 07-01-19	13
3	Project designing phase		15 days	Tue 08-01-19	Mon 28-01-19
3.1	Wireframe design		5 days	Tue 08-01-19	Mon 14-01-19	14	Developer, equipment [1], materials [1], Technical engineer
3.2	Visual design		4 days	Tue 15-01-19	Fri 18-01-19	17	Developer, Financial manager, Project planner, Technical engineer
3.3	Design of prototype		6 days	Mon 21-01-19	Mon 28-01-19	18	Project manager, equipment [1], Project planner, System analyst
M3		Milestone 3: Completion of designing phase	0 days	Mon 28-01-19	Mon 28-01-19	19
4	Development phase		36 days	Tue 29-01-19	Tue 19-03-19
4.1	CMS implementation		7 days	Tue 29-01-19	Wed 06-02-19	19	materials [1], Project planner, Risk analyst
4.2	Front end development		8 days	Thu 07-02-19	Mon 18-02-19	22	Developer, Financial manager, System analyst
4.3	Black end development		9 days	Tue 19-02-19	Fri 01-03-19	23	Developer, equipment [1], materials [1],service
4.4	Database development		12 days	Mon 04-03-19	Tue 19-03-19	24	Developer, Project manager
M4		Milestone 4: Completion of development phase	0 days	Tue 19-03-19	Tue 19-03-19	25
5	Testing phase		22 days	Wed 20-03-19	Thu 18-04-19
5.1	Testing of black box		5 days	Wed 20-03-19	Tue 26-03-19	26	Project manager, Project planner, service
5.2	Testing of user acceptance		8 days	Wed 27-03-19	Fri 05-04-19	28	Developer, Project planner, Risk analyst, statutory cost, System analyst
5.3	Compatibility testing		9 days	Mon 08-04-19	Thu 18-04-19	29	statutory cost, System analyst
M5		Milestone 5: Completion of testing phase	0 days	Thu 18-04-19	Thu 18-04-19	30
6	Closure phase		9 days	Fri 19-04-19	Wed 01-05-19
6.1	Website hosting		3 days	Fri 19-04-19	Tue 23-04-19	30	Project manager, Fees and charges, Project planner, Technical engineer
6.2	Review of project		2 days	Wed 24-04-19	Thu 25-04-19	33	Project manager, Project planner
6.3	Analyzing stakeholders		2 days	Fri 26-04-19	Mon 29-04-19	34	Developer, Fees and charges, Project planner, statutory cost
6.4	Project documentation		2 days	Tue 30-04-19	Wed 01-05-19	35	Developer, Fees and charges, System analyst, Technical engineer
M6		Milestone 6: Completion of project closure phase	0 days	Wed 01-05-19	Wed 01-05-19	36

The critical path of the project is provided below:

Figure 2: Critical path

(Source: Created by Author)

It is found that the critical path that is reflected in red in the above figure helps in making different types of decision within the project. It is identified that critical path method helps in shortening timelines of the project as well as assists in improving resource management. In addition to this, the critical path method is utilized for comparing the planned progress with the actual progress of the project. With the help of critical analysis, the project managers can be able to determine the tasks that has been already completed with the prediction of the remaining tasks in progress. This further helps the project managers to make proper decision related with the project so that the entire project can be finished within the expected time and budget.

The schedule baseline will be communicated to the stakeholders with the help of methods that are generally elaborated below:

Project reports: Project reports are considered as the most common way of communicating the schedule baseline with the stakeholders of the project. The project report may contain proper information as well as details about the schedule baseline that generally assists in providing proper overview about the project.

Slides and presentation: Slides as well as presentation is another way of visually communicating information related with schedule baseline to the project stakeholders. This method can be utilized for communicating to large group by ensuring that each of the stakeholders can get the same information.

Online tools: Online tools can be utilized for communicating with the stakeholders of the project. It is found that the utilization of Seavus project viewer assists in providing online access of Microsoft project so that the stakeholders can be able to get proper overview about the schedule baseline of the project.

It is found that both planned as well as actual tracking schedule is provided in the form of Gantt chart which reflects the variation between actual as well as planned.

Figure 3:  Planned tracking Gantt chart

(Source: Created by Author)

Figure 4:  Actual tracking Gantt chart

(Source: Created by Author)

 The options that are available in order to bring the project back are generally listed below:

• Focussing on managing time of the project
• Reviewing the utilization of resources
• Allocating more resources
• Proper management

In order bring the project back to the schedule, a greater number of resources are allocated within the project with proper management so that the entire project can be completed as per the actual plan.

The processes that will be put in place are elaborated below:

 Measure: The time of the project schedule is measured with the help of time tracker as well as percentage of work completed in project.

Record: It is found that in order to track information related with the project, the project manager create project files as well as project documents

Project progress of activities: Periodic review of project schedule must be done in order to know the progress of the project.

 It is found that in order to implement the agreed schedule changes, it is very much necessary to undertake steps that are generally elaborated below:

Updating baseline of the project: It is quite necessary to update the baseline of the project for implementing the agreed schedule changes.

Changing the scope of the project: The scope management plan must be changed due to the addition of agreed changes within the project.

Updating the change log: The change log must be updated for successful implementation of the schedule changes within the project.

 It is identified that the project performance is on time and as per the assumed completion date of the project. This is because, time of the project is managed quite effectively and if schedule slippage is seen in any of the project activities, it is managed by doing extra work so that the next activity of the project can get completed within the assumed time as per the schedule. Moreover, the project managers engage in planning schedule management as well as undertaking earned value analysis for finishing the entire project on time.

The time management issues that are faced or experienced while undertaking the project is elaborated in the table below:

Date	Description of problem/opportunity	Recommended action for next time/project	Lessons learnt raised by
30-11-2018	It is found that I faced problem in developing the project charter properly due to availability of improper information about the project.	It is necessary to gather all information that are important about the project before developing the charter of the project.	The team members must involve in data and information bout the project.
05-12-2018	Faced problem in recruiting team members due to lack of time.	Recruitment must be done by taking time as the skills of the hired team members will affect the project outcome.	It is necessary for the project managers to provide some more time for hiring process.
28-01-2019	Faced challenges in finishing the prototype design of time due to unskilled members	It is necessary to hire experienced designers.	The human resources must test the skills of the designers before hiring them.

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