Online Firm Management System Development Project For Globex Corporation

Project Goals

Globex Corporation is a reliable agricultural consultancy company which provides agricultural solutions to their local clients. The company mostly operates the  firming process related data and information through utilising offline Data Base Management System. However, the company is recently experiencing various database related anomalies including data redundancy, inconsistency, data missing and many more. Therefore, Globex Corporation has decided to change their existing database system to more efficient online-based database management.

Virtucon Consultancy is an information technology (IT) service provider company. Being a client Globex Corporation requested Virtucon Consultancy to develop a advanced online based database management system that can automatically remove the data repetition and other errors and can be accessed online in a server based platform. The following part describes the team management and reflection of work development for the software development project.

Project Name: “Online Firm Management System Development Project”
Start Date	September 18, 2018 Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper

Team Member	Contact Number	Email	Role
Andrea Marcos	04 3345 4334	[email protected]	Project Manager and System analysts
Brad Morph	04 4235 6542	[email protected]	Application Developer
James Brooklyn	04 6534 3423	[email protected]	Coder
Frank Thomson	04 4353 6834	[email protected]	Tester and Quality checker

The goal of this project is to develop a online DBMS system named “Online Firm Management System” or OFMS for the client Globex Corporation to reduce their database anomalies and to incorporate online accessibility.  OFMS should be developed keeping the farming operations, parameters, operators, security factors, purpose and regulators within the process.

To develop “Online Firm Management System” for online database control and management operation

To meet the client needs and expectation

To ensure the user friendly operation and platform computability

To deliver the system within the negotiated timeline

	Andrea Marcos	Brad Morph	James Brooklyn	Frank Thomson
Roles	Project Manager and System analysts	Application Developer	Coder	Tester and Quality checker
Responsibilities	Time management	Conceptual modelling and planning	Coding the source code	Testing the source code
Administrating	Aligning with client needs	User interface developing	Finding bugs
Budget planning	Technical lead	Making required changes in code	Ensuring the quality accuracy and user-friendliness
Resource allocation	Monitoring	Maintaining backup and recovery	Suggesting possible solutions
Decision making	Modifying structure	Encryption of privacy and security	Runtime assessment
Skills and Knowledge	Leadership and management skill	Analytical skill	Programming skill	Application testing skill
Project planning skill	Creativity	Graphical designing skill	Programming knowledge
Analytical skill and persuasion	Technical knowledge	Code optimisation skill	Problem solving skill
Risk assessment skill	Logical reasoning skill	Data Security and encryption skill	Logical Reasoning Skill
Business knowledge	System optimisation skill	Database normalisation skill	Risk identification skill
Communication skill

Name	Timings	Location	Ways of Communication	Documented Information
Requirement analysis meeting	11 am to 6 pm	Virtucon Office	Face-to-face meeting, Phone, email	Project plan document, Virtucon Cloud;
Assessment and challenge elimination	11 am to 6 pm	Conference room	Phone, Email	Progress update report document, Virtucon Cloud;
Finalization meeting	11 am to 6 pm	Virtucon Office	Face-to-face meeting, Email	Virtucon Cloud;

Team Rules	· All team member should have clear idea about the mission, vision, goals and the objectives of the project · All team members should attend all the official meetings and other form of communication · All members should share their knowledge within the team and upper management as required · All members should acknowledge the regulation, terms and condition of the project
Expectation	· Collaborative team culture and work procedure · Risk identification and reporting · Information and operational integrity within the team
Values	· All team members should convey their opinions and ideas · All team members should give their best  performance
Code of Ethics	· All team member should abide by the data potation and confidentiality rules and regulation · All team member should maintain the workplace culture with professional attitude.

Name	Signature	Date
Andrea Marcos (Project Manager and system analyst)	Andrea Marcos	22/08/2018
Brad Morph (Application Developer)	Brad Morph	22/08/2018
James Brooklyn (Coder)	James Brooklyn	22/08/2018
Frank Thomson (Tester and quality checker)	Frank Thomson	22/08/2018

Meeting 1

Role		Date/Time& Attendees
Organiser Andrea Marcos	Requirement analysis meeting	25/08/2018 Andrea Marcos  Brad Morph  James Brooklyn  Frank Thomson
Scribe	· Requirement analysis · Budget planning · Resource allocation
Outcome of the meeting: · Project aim and objectives · Gant chart and timeline · Budget

Meeting 2

Role		Date/Time& Attendees
Organiser Brad Morph	Assessment and challenge elimination	30/08/2018 Andrea Marcos Brad Morph James Brooklyn Frank Thomson
Scribe	· Identifying constrains · Improving the quality · Updated Client requirements and deliverables
Outcome of the meeting: Resolved risk factors Updated finalisation plan Security management scheme

Meeting 3

Role		Date/Time& Attendees
Organiser James Brooklyn	Finalization meeting	05/08/2018 Andrea Marcos Brad Morph James Brooklyn Frank Thomson
Scribe	· Installation planning · Client support and maintenance planning · Project closing
Outcome of the meeting: · Installation and technical support plan · Project closing preparation

Stakeholders
· Andrea Marcos (Project Manager and system analyst) · Brad Morph (Application Developer) · James Brooklyn (Coder) · Frank Thomson (Tester and quality checker) · Globex Corporation representative
Stakeholder name	Information to be shared	Purpose	Frequency	Location	Mechanism
Who	What	Why	When	Where	How
Andrea Marcos (Project Manager and system analyst)	Project remodelling, Scheduling, risk report, Customer feedback, product modification	To assess and implement required changes	Anytime	Virtucon Office	Face-to-face meeting, Phone, email
Brad Morph (Application Developer)	Development related issues, production delay	Leading the team, technical guidance	Once in a weak	Conference room	Face-to-face meeting, Phone, Email
James Brooklyn (Coder)	Source Code issues, run time failure	Incorporate modification	Anytime	Virtucon Office	Face-to-face meeting, Phone
Frank Thomson (Tester and quality checker)	Alpha and Beta testing phase	Identify bugs and errors	Anytime	Coding station	Face-to-face meeting, Phone
Globex Representative	Change and modification requirement	Acknowledgement of deliverables	Once in a weak	Globex office	Face-to-face meeting, Email

The goal of this project was to develop the “Online Farm Management System” or OFMS for the client Globex Corporation and executing a effective maintenance and evaluation process. The success factors of this project is the efficiency of developed system, the expectations of the client, satisfaction of the client and the rate of post installation errors. Keeping this in mind, I tried to clearly explain the purpose, vision and objectives of the project to the team members. Being a leader I have experienced that effective communication is the most essential part of any project management, which allow all team members to resolve their ambiguities. I also experienced that sharing the values and ethics is essential for team management. To prioritise these issues I conducted multiple meetings in several phases of system design, development and implementation. At the same time, the meeting enabled all the team member to convey their perspectives and opinions (Curran & Niedergassel, 2011).

As per my observation during the project management plan and implementation, a project manager should have detailed knowledge about the technical requirements and potential utilisation of several technological tools in order to manage the project in more cost and time efficient way (Jabbar & Malik, 2017). The project manager should have the skill of motivating and empowering the team member through assisting them with various supportive materials and models. The project manager should also has the in depth concept about the skills and abilities of individual team member. The project manager should have the skill to develop a detailed grant chart considering the potential constrains (Farr & Brazil, 2012). I have also experienced that the project manager should have enough knowledge about stakeholder analysis and communication plan as well. Project manager has to be aware of the roles and responsibilities of the team members and their deliverables (Kokkonen, 2018). 

Conclusion 

The aim of this application development project was to develop an online DBMS system named “Online Firm Management System” or OFMS for the client Globex Corporation to reduce their database anomalies and to incorporate online accessibility.  From the above project management plan and reflection, it can be said that effective stakeholder analysis and communicational plan are essential for any project management. Apart from that, to be a strong ITC project manager administration, group development and empowerment is essential.  Throughout the application development project the acknowledgement and expectation of client was the major concern. 

Reference:

Curran, C.-s., & Niedergassel, B. (2011). Project leadership skills in cooperative projects. IEEE Engineering Management Review, 39(3), pp. 23-33. doi:10.1109/EMR.2011.6019091

Farr, J. V., & Brazil, D. M. (2012). Leadership skills development for engineers. IEEE Engineering Management Review. doi:10.1109/EMR.2012.6291576

Jabbar, A., & Malik, A. A. (2017). Addressing Ambiguities in Software Team’s Roles and Responsibilities: Minimizing Accountability Problems. International Conference on Frontiers of Information Technology (FIT), (pp. 178-182). Islamabad. doi:10.1109/FIT.2017.00039

Kokkonen, A. (2018). Managing collaborative space in multi-partner project. Journal of Construction Management and Economics, 36(2), 83-95.