Online Information System For Club Enhancement

Approach to System Development

Develop an online Information System for enhancing the Working structure of the Club to reduce the cost spent on Material and Manpower.

The objective of the project is to develop an online information system for enhancing the working structure of the club to reduce the cost spent on material and manpower.

Existing system:

The traditional working structure of the club is facing problem in continuing their day to day activities. The publishing of the newsletter does not take place on time. “The dissatisfaction in the club members is getting increasing” (Brown, 2016). The information about the club is not efficiently retrieved by the president. The management of document using spread sheet is a time consuming activity.

Enhancement in the new system:

The new system should have the functionality of:

• Developing list of members and sport players
• Developing the list of articles related to the upcoming newsletters
• Advertisements required to be published in the newsletter
• Editing of the newsletter and the related members
• Developing the list of email address of the associated members of the club
• Developing the list of the associated members of the club who do not have the email address

Functional Requirement:

• Home page: “The home page should have images of the sports club which helps in attracting new members towards the club” (Rosode, 2014).
• Admin Login page: The admin login page provides the authorisation to the admin to retrieve desired information related to customers and club. The admin can update the information about the activities and the services provided to the customers.
• Admin home Page: “The home page of the admin should have menus like members, newsletters, Report, activities schedule, Query portal, report, and other” (Wu, 2010)
• Admin update members: The members can be added and deleted according to the admin
• Newsletter: Publishing of the newsletter.
• Adding Gallery: The snapshots of the sports activities can be added to the portal of the cub
• Admin Feedback page: This page helps in predicting the positive and negative impact on the customers
• Member login page: The member can login into their account according to their own requirement for knowing the schedule of the activities, and others.
• Home page of the member: It carries the information related to the schedule of activities, gallery, newsletter, about us, contact us, feedback, query, and others
• Registration: “The new members of the club can efficiently do their registration by using the online portal of the club” (Salmon, 2012).

Non-Functional Requirement:

• Retrieval of information and data can be easily carried out
• Developing the user friendly environment for the members and non-members of the club.
• Providing compatibility
• Providing availability of information

From the research and analysis of case study we analysed that the estimated cost of the new project is $ 60000. The new system helps in reducing the cost of spent on staffing about $ 2000 and increasing the profit of the club by $ 1000 per month. The overall increase in the income of the club is about $ 2000 + $ 1000 i.e. about $ 3000. The maintenance of the club requires the investment of $ 1200 per month.

From the table below we can analyse that the implementation of the new system will increase the profitability of the club by associating new members with the organization. The following table shows the analysis of the cost with respect to benefits:

Costs	Benefits
Development of the risks Resources availability Implementation of risk responses Commitment Consistency Maintenance Continuation	Improved predictability of the project Delivering the project successfully Enhancing the satisfaction of the customers. Growth of the business Motivation of the team Enhancing reputation of the company

The table below shows the cost benefit analysis of the club:

Benefits	Amount
Minimizing in the staff	$ 24000
Increasing profit	$ 12000
6% Discount	$ 3600
Increasing number of customers	$ 25000
Total	$ 64600
Cost	Amount
In the development of the system	$ 20000
Training and development program	$ 5000
Annual operating cost	$ 13000
Annual maintenance cost	$ 12000
Total	$ 50000

The development of the online information system for the club is divided into 6 stages which are named as planning , analysis, designing, coding and testing, implementation, and documentation. Every stage is equipped with number of sub-activities which should be performed in the sequential order to deliver the project on time. “The development of the project helps in attracting new customers with the aid of snapshots and images on the portal” (Patel, 2013).

Online club information system
Activities	Sub-activities
Planning	Initialization of planning process Development of the work plan Development of the risks identification and management plan Feasibility analysis
Analysis	Analysis of the requirement Collection of data Collection of detailed requirement Collection of business requirement Development of hardware and software requirement
Designing	Development of user friendly interface for the members and non-members of the club Development of database design Development of project design on the basis of functional and non-functional requirement
Coding and testing	Programming of the project Testing of the software Testing of the performance
Implementation	Implementation Installation Training and development program
Documentation	Documentation of the system information Documentation of the user information

Stakeholder

Internal stakeholders:  

• President
• Manager
• Staff
• IT professionals
• Owner

External stakeholders:

• Members and non-members
• Suppliers
• sponsors

There are three investigating techniques used in the project which is discussed below:

• Listening and interviewing investigating technique: “These techniques help in analysing the problems faced by the customers in traditional working of the club” (Yang, 2011). The effective interview can be conducted by preparing the interview questions regarding the enhancement and functionalities required by the customer in the new system. Interviews arranged with the high professional and top level management helps in getting knowledge about the functions which should be accompanied in the new model of the system. It is less costly and helps in analysing the real problems faced by the customers in their daily working schedule due to the improper management of distribution of newsletter and advertisements of the club.
• Questionnaire: The number of members and non-members are involved for analysing the requirement faced by them with the traditional working program of the club. “The set of questions are provided to the group of people and by analysing the answers we can predict the real problem faced by the members” (Nikolic, 2013). This is the cost effective technique of data collection.
• Analysis of the documents: The feedbacks and the reviews of the customers plays an important role in developing requirement specification because by analysing it we can easily predict the good and the bad point of the traditional program and what is the expectation of the customers with the new developed program.
• Surveys: “The arrangement of survey for knowing the working culture of the other clubs helps in determining the requirement of the project which can keep the club ahead of their competitors” (Smithurst, 2013).

The designing of the new system for the club provides the compatibility to the president for accessing and retrieving information about the members efficiently. The problem of publishing the newsletter on time is resolved. The members who do not have the mail ID can directly visit the portal of the club to get required information about the activities schedule of the club to avoid confusion. The recommended project is completely feasible to the cost benefit analysis. The work breakdown structure helps in delivering the project on time without any delay. The problems faced by the traditional working of the club can be resolved with the deployment of new information system within the club.

References

Brown, S. (2016). Web information system and e-community for poulton town sports club. 1st ed. [ebook] Cisco Press. Available at: https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0506/Brown.pdf [Accessed 18 Aug. 2016].

Nikolic, Z. (2013). Information design of football club information system. 1st ed. [ebook]. https://imtuoradea.ro/auo.fmte/files-2013-v2/NikolicZ-IMT-%20Oradea-2013.pdf [Accessed 18 Aug. 2016].

Patel, D. (2013). A project presentation on sports club. 1st ed. [ebook] Cisco Press. Available at: https://gnu.inflibnet.ac.in/bitstream/123456789/2257/1/SPORT%20CLUB.pdf [Accessed 18 Aug. 2016].

Rosode, A. (2014). Club management system report. 1st ed. [ebook] Cisco Press. Available at: https://www.ams.ubc.ca/wp-content/uploads/2010/07/395-15-Clubs-Management-Software-Final-Report.pdf [Accessed 18 Aug. 2016].

Salmon, J. (2012). Automated club booking and enquiry system. 1st ed. [ebook] Cisco Press. Available at: https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0102/salmon.pdf [Accessed 18 Aug. 2016].

Smithurst, B. (2013). A web based sports centre booking system. 1st ed. [ebook] Cisco Press. Available at: https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0203/Smithurst.pdf [Accessed 18 Aug. 2016].

Wu, S. (2010). Club management system project report. 1st ed. [ebook] Cisco Press. Available at: https://sites.google.com/site/bcafinalyearproject/project-report/club-management-system-project-reprot [Accessed 18 Aug. 2016].

Yang, G. (2011). A study of how information system facilitate football club. 1st ed. [ebook] Cisco Press. Available at: https://bada.hb.se/bitstream/2320/9270/1/2011MAGI21.pdf [Accessed 18 Aug. 2016].