Online Stud Farm Management System Development For Globex

Area

Virtucon has been developing an online stud farm management system for Globex. Globex has been a client of Virtucon for a long time and Virtucon will develop a system which will perform all the activities done manually by the organization. The measurable organizational value will determine the priority of the organization and based on the identified factor the project will be developed. The desirable impact of the project will be identified using this value.

Area	Area of Impact	Rank (1 to 5)
Customer Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	· Increase in customer satisfaction · Providing consumers with access at every touch point	1
Financial	· Decrease in the processing time · Reduction in cost · Enhancement in the profit margin	5
Operational	· Increase in operational efficiency · Develop zero error system	2
Social	· Improving the goodwill and reputation of the organization	3
Strategy	· Gaining Competitive advantage · Increasing the retention rate · Providing better service to the consumers · Maintaining optimum scalability	4

The above table shows the value given to each of the factors which determine the importance and desirable impact on the perspective of Globex. Al the above mentioned factors are crucial to the success of this project but the most important factor is customer. The online system not only help in processing the data faster but facilitate in developing a system that will provide the consumer better consumer support.

The area of impact that has been ranked 1 is customer. Therefore, in reference to the project Globex wants to improve the quality of their service by providing service at every possible touch points. Moreover, this will also enable the organization provide service at a faster rate. The organization will also aim to increase their consumer base based superior service quality.

Global has a maximum budget of $75,000 and a time span of 150 days so the project has to be completed within the allocated time an budget for the maintaining the sustainability of the Globex.

The project scope will consist of requirements, deliverables, designs and goals (Kerzner & Kerzner, 2017). The project scope of the current project are as follows:

Development of an online stud farming managements system
Designing and developing the system based on the consumer requirements
The online system will have to be tested and monitored to identify the drawbacks of the system so that zero error system can be developed.
The project will be developed based on the documented prepared by consulting and discussing about the requirement of the clients.
Globex should be provided services and instructions for managing the system and provided 5 years of warranty so that any issues related to the system can be mitigated.

Out of Scope

The out of scope deliverables will consist of factors that were outside the current scope of the project. The out of scope deliverables of the current project will consist of factors such as breeder notifications and help system (Schwalbe, 2015). These two factors will not be not included in the current project as the client does not needs such specifics at current moment.

The assumptions of the current project are as follows:

The project owner and sponsor have been made aware about the specification of the product that needs to be developed
The different teams are made aware of the objectivity of the project
The industry standards will be followed while executing the project
The database will incorporate all the relevant data needed for incorporation of the project
The project will use agile methodology for executing the project

The constraints of the current project are as follows:

The database in not accessible without the user id and password
The budget and time span of the project is limited
The project deliverables cannot be changed after the fifth phase of the project
The breeder notification and help system is out of the project scope

The scope management plan will consist of project scope statement, project deliverables, stakeholder analysis, work break down structure and project control elements (Harrison & Lock, 2017).

Project scope statement

The project scope will consist of requirements, deliverables, designs and goals. The project scope of the current project are as follows:

Development of an online stud farming managements system
Designing and developing the system based on the consumer requirements
The online system will have to be tested and monitored to identify the drawbacks of the system so that zero error system can be developed.
The project will be developed based on the documented prepared by consulting and discussing about the requirement of the clients.
Globex should be provided services and instructions for managing the system and provided 5 years of warranty so that any issues related to the system can be mitigated

Area of Impact

Project deliverables

Task Name	Duration	Start	Finish	Cost
Online Stud management system	120 days	Mon 14-05-18	Fri 26-10-18	$62,148.00
1.0 Project initiation	7 days	Mon 14-05-18	Tue 22-05-18	$1,480.00
2.0 Project planning	11 days	Wed 23-05-18	Wed 06-06-18	$4,440.00
3.0 Implementing Breeding features	19 days	Thu 07-06-18	Tue 03-07-18	$14,272.00
3.1 Develop superior interface	5 days	Thu 07-06-18	Wed 13-06-18	$6,560.00
3.2 Develop database	14 days	Thu 14-06-18	Tue 03-07-18	$7,712.00
4.0 Implementing financial features	33 days	Wed 04-07-18	Fri 17-08-18	$19,456.00
5.0 Implementing Mobile Features	26 days	Mon 20-08-18	Mon 24-09-18	$17,812.00
6.0 Monitor and control phase	21 days	Tue 25-09-18	Tue 23-10-18	$4,088.00
7.0 closure	3 days	Wed 24-10-18	Fri 26-10-18	$600.00

Task Name

Online Stud management system

1.0 Project initiation

1.1 Identify the breeding features

1.2 Identify the financial features

1.3 Identify Mobile Features

1.4 Discuss with the stakeholders and finalise the software requirements

1.5 Make changes if necessary

1.6 Document the requirements

1.7 Deploy the final document for approval

1.8 Milestone 1: Project Initiation completed

2.0 Project planning

2.1 Identify the software and hardware requirements for breeding features

2.2 Identify the software and hardware requirements for financial features

2.3 Identify the software and hardware requirements for mobile features

2.4 Document the technical requirements

2.5 Sent for approval

2.6 Milestone 2: Technical requirements developed

3.0 Implementing Breeding features

3.1 Develop superior interface

3.1.1 Include entry of horse breeding procedures and vet examination results

3.2 Develop database

3.2.1 Include database of Mare and Stallion owners, with full stallion booking history

3.2.2 Include Person/Company name and contact details of breeder

3.2.3 Include provisions for entering type of business

3.2.4 Include provisions for booking for “Broodmare” and/or “Stallion”

3.2.5 Include provisions for booking DNA test for parentage

3.2.6 Include provisions for obtaining certification of paternity

3.2.7 Include provisions for booking for micro-chipping and other identification process

3.2.8 Include provisions for obtaining foal identification card and colour description

3.2.9 Include provisions for obtaining public liability insurance details

3.2.10 Include provisions for checking the breed registry

3.3 Milestone 3: Breeding features incorporated

4.0 Implementing financial features

4.1 Develop general ledger and marketing database

4.2 install feature for Stallion bookings contract management

4.3 install features for monitoring location status of horses

4.4 include features for entering Vet and Farrier charges

4.5 install features of tracking of cost

4.6 install features for entering discounted rates, external costs, GST and ownership charges

4.7 Milestone 4: Financial features implemented

5.0 Implementing Mobile Features

5.1 install quick and easy recording of procedures to horses out of the office

5.2 install features for reviewing of breeding and vet history for any horse

5.3 Install features for sending advices to the owners

5.4 including customization for corporate branding

5.5 Milestone 5: Mobile features implementation completed

6.0 Monitor and control phase

6.1 Monitor the developed features

6.2 Identify the shortcomings

6.3 Make the changes

6.4 Milestone 6: Monitor and control completed

7.0 closure

7.1 Start running of the new online stud management software

7.2 Milestone 7: project closed

Name	Start	Finish	Cost	Remaining Work
Project Owner	Thu 17-05-18	Thu 17-05-18	$0.00	8 hrs
Project Sponsor	Thu 17-05-18	Thu 17-05-18	$0.00	8 hrs
Project Manager	Mon 14-05-18	Fri 26-10-18	$3,000.00	120 hrs
Team Manager	Mon 14-05-18	Wed 25-07-18	$2,640.00	176 hrs
Team Member 1	Thu 07-06-18	Mon 24-09-18	$4,800.00	480 hrs
Team member 2	Thu 07-06-18	Mon 24-09-18	$4,800.00	480 hrs
Team member 3	Thu 07-06-18	Mon 24-09-18	$4,800.00	480 hrs
Team member 4	Thu 07-06-18	Mon 24-09-18	$4,800.00	480 hrs
Software Engineer	Wed 23-05-18	Tue 23-10-18	$11,712.00	976 hrs
Software Developer	Wed 23-05-18	Tue 23-10-18	$10,752.00	896 hrs
Testing Engineer	Tue 25-09-18	Fri 12-10-18	$1,344.00	112 hrs

The technology requirements in order to support the team are as follows:

Hardware	Laptops, desktops, hard drives, RAM, printers, LAN, HUBSPOT, LAN wires, SCSI RAID DISK ARRAY with 200 GB of space
Software	Back up servers, SQL Servers, .NET framework
Network	Supported operating software for operating the SQL server

The majority of the employees will be offsite employees as it will facilitate in reducing the cost of operation of the project. However, both offsite and onsite employees are required for continuous interaction with the client (Walker, 2015). The onsite employees will be able to guide the offline employees to perform in a better way. Globex wishes to develop the online system in house so on site employees are needed to deliver the product on time.

Travel Requirements	· The organization will hire cheap workers and bring some of them on to the onsite location so flight expenses and accommodation expenses will have to be taken into account in this scenario.
Training Requirements	· The organization will have to provide training to the inexperience skilled employees so that they can be made to fit in such working environments.

Task Name	Duration	Start	Finish
1.8 Milestone 1: Project Initiation completed	0 days	Tue 22-05-18	Tue 22-05-18
2.6 Milestone 2: Technical requirements developed	0 days	Wed 06-06-18	Wed 06-06-18
3.3 Milestone 3: Breeding features incorporated	0 days	Tue 03-07-18	Tue 03-07-18
4.7 Milestone 4: Financial features implemented	0 days	Fri 17-08-18	Fri 17-08-18
5.5 Milestone 5: Mobile features implementation completed	0 days	Mon 24-09-18	Mon 24-09-18
6.4 Milestone 6: Monitor and control completed	0 days	Tue 23-10-18	Tue 23-10-18
7.2 Milestone 7: project closed	0 days	Fri 26-10-18	Fri 26-10-18

Task Name	Duration	Start	Finish	Cost
Online Stud management system	120 days	Mon 14-05-18	Fri 26-10-18	$62,148.00
1.0 Project initiation	7 days	Mon 14-05-18	Tue 22-05-18	$1,480.00
1.1 Identify the breeding features	1 day	Mon 14-05-18	Mon 14-05-18	$320.00
1.2 Identify the financial features	1 day	Tue 15-05-18	Tue 15-05-18	$200.00
1.3 Identify Mobile Features	1 day	Wed 16-05-18	Wed 16-05-18	$200.00
1.4 Discuss with the stakeholders and finalise the software requirements	1 day	Thu 17-05-18	Thu 17-05-18	$320.00
1.5 Make changes if necessary	1 day	Fri 18-05-18	Fri 18-05-18	$120.00
1.6 Document the requirements	1 day	Mon 21-05-18	Mon 21-05-18	$120.00
1.7 Deploy the final document for approval	1 day	Tue 22-05-18	Tue 22-05-18	$200.00
1.8 Milestone 1: Project Initiation completed	0 days	Tue 22-05-18	Tue 22-05-18	$0.00
2.0 Project planning	11 days	Wed 23-05-18	Wed 06-06-18	$4,440.00
2.1 Identify the software and hardware requirements for breeding features	7 days	Wed 23-05-18	Thu 31-05-18	$1,344.00
2.2 Identify the software and hardware requirements for financial features	7 days	Wed 23-05-18	Thu 31-05-18	$1,344.00
2.3 Identify the software and hardware requirements for mobile features	7 days	Wed 23-05-18	Thu 31-05-18	$1,344.00
2.4 Document the technical requirements	3 days	Fri 01-06-18	Tue 05-06-18	$288.00
2.5 Sent for approval	1 day	Wed 06-06-18	Wed 06-06-18	$120.00
2.6 Milestone 2: Technical requirements developed	0 days	Wed 06-06-18	Wed 06-06-18	$0.00
3.0 Implementing Breeding features	19 days	Thu 07-06-18	Tue 03-07-18	$14,272.00
3.1 Develop superior interface	5 days	Thu 07-06-18	Wed 13-06-18	$6,560.00
3.1.1 Include entry of horse breeding procedures and vet examination results	5 days	Thu 07-06-18	Wed 13-06-18	$2,560.00
3.2 Develop database	14 days	Thu 14-06-18	Tue 03-07-18	$7,712.00
3.2.1 Include database of Mare and Stallion owners, with full stallion booking history	3 days	Thu 14-06-18	Mon 18-06-18	$288.00
3.2.2 Include Person/Company name and contact details of breeder	4 days	Thu 14-06-18	Tue 19-06-18	$384.00
3.2.3 Include provisions for entering type of business	3 days	Thu 14-06-18	Mon 18-06-18	$288.00
3.2.4 Include provisions for booking for “Broodmare” and/or “Stallion”	4 days	Thu 14-06-18	Tue 19-06-18	$384.00
3.2.5 Include provisions for booking DNA test for parentage	8 days	Thu 14-06-18	Mon 25-06-18	$768.00
3.2.6 Include provisions for obtaining certification of paternity	6 days	Thu 14-06-18	Thu 21-06-18	$576.00
3.2.7 Include provisions for booking for micro-chipping and other identification process	6 days	Thu 14-06-18	Thu 21-06-18	$576.00
3.2.8 Include provisions for obtaining foal identification card and colour description	4 days	Thu 14-06-18	Tue 19-06-18	$384.00
3.2.9 Include provisions for obtaining public liability insurance details	5 days	Thu 14-06-18	Wed 20-06-18	$480.00
3.2.10 Include provisions for checking the breed registry	14 days	Thu 14-06-18	Tue 03-07-18	$3,584.00
3.3 Milestone 3: Breeding features incorporated	0 days	Tue 03-07-18	Tue 03-07-18	$0.00
4.0 Implementing financial features	33 days	Wed 04-07-18	Fri 17-08-18	$19,456.00
4.1 Develop general ledger and marketing database	4 days	Wed 04-07-18	Mon 09-07-18	$1,248.00
4.2 install feature for Stallion bookings contract management	10 days	Wed 04-07-18	Tue 17-07-18	$3,160.00
4.3 install features for monitoring location status of horses	2 days	Wed 04-07-18	Thu 05-07-18	$624.00
4.4 include features for entering Vet and Farrier charges	12 days	Wed 18-07-18	Thu 02-08-18	$3,792.00
4.5 install features of tracking of cost	4 days	Fri 03-08-18	Wed 08-08-18	$2,048.00
4.6 install features for entering discounted rates, external costs, GST and ownership charges	7 days	Thu 09-08-18	Fri 17-08-18	$3,584.00
4.7 Milestone 4: Financial features implemented	0 days	Fri 17-08-18	Fri 17-08-18	$0.00
5.0 Implementing Mobile Features	26 days	Mon 20-08-18	Mon 24-09-18	$17,812.00
5.1 install quick and easy recording of procedures to horses out of the office	4 days	Mon 20-08-18	Thu 23-08-18	$2,048.00
5.2 install features for reviewing of breeding and vet history for any horse	6 days	Fri 24-08-18	Fri 31-08-18	$3,072.00
5.3 Install features for sending advices to the owners	7 days	Mon 03-09-18	Tue 11-09-18	$3,584.00
5.4 including customization for corporate branding	9 days	Wed 12-09-18	Mon 24-09-18	$4,608.00
5.5 Milestone 5: Mobile features implementation completed	0 days	Mon 24-09-18	Mon 24-09-18	$0.00
6.0 Monitor and control phase	21 days	Tue 25-09-18	Tue 23-10-18	$4,088.00
6.1 Monitor the developed features	7 days	Tue 25-09-18	Wed 03-10-18	$2,072.00
6.2 Identify the shortcomings	7 days	Thu 04-10-18	Fri 12-10-18	$672.00
6.3 Make the changes	7 days	Mon 15-10-18	Tue 23-10-18	$1,344.00
6.4 Milestone 6: Monitor and control completed	0 days	Tue 23-10-18	Tue 23-10-18	$0.00
7.0 closure	3 days	Wed 24-10-18	Fri 26-10-18	$600.00
7.1 Start running of the new online stud management software	3 days	Wed 24-10-18	Fri 26-10-18	$600.00
7.2 Milestone 7: project closed	0 days	Fri 26-10-18	Fri 26-10-18	$0.00

Assumptions

The assumptions of the current project are as follows:

The project owner and sponsor have been made aware about the specification of the product that needs to be developed
The different teams are made aware of the objectivity of the project
The industry standards will be followed while executing the project
The database will incorporate all the relevant data needed for incorporation of the project
The project will use agile methodology for executing the project

Risk ID	Description	Probability	Impact	Rate	Assigned To	Response Strategy	Threat or Opportunity
		Upto 99%	5 – for high 3 – for medium 1-for low 1-	Probability * Impact	Should be a role not a name	Mitigate or Accept or Transfer or Prevent Describe it as well
External	Problem in delivery of the hardware	0.2	3	0.6	Project manager	The project manager will have to develop an effective communication with the suppliers to avoid such risk	This will act a threat to the project as it will cause a delay
External	Unanticipated errors	0.1	2	0.2	Project manager	The project manager will constantly think about all the possible risk factors to avoid such risks	This would be threat to the project as the team will not be prepared for it.
Internal	Approval issues of the interfaces	0.4	3	0.6	Project stakeholders	This can be avoided by developing the internal communication plan for the project	This will be threat as it will affect the timeline of the project.
Internal	Scope creep	0.3	3	0.9	Technical team	The project team will have to monitor the deviation in the deliverables ta all stages to avoid the changes in the project.	This will be a threat to quality of the project output.

Verification Activity	When?

Testing the project implementation	October,2018
Code review	October,2018

A set of validation activities (-6 Marks)

Validation Activity	When?
Requirement based testing	October, 2018

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PDM Project Planning Deliverables Review Checklist

Project Plan Review Checklist
Project Name
Reviewer Name
Review Date

ID	Yes/No/NA	Items to be considered	PM Column (Y/N/NA)
Overall Project Plan Questions
1.		Have all required sections been addressed in the Project Plan?
2.		Deliverables Identified?
3.		QC Reviews identified?
Project Scope Questions
4.		Scope clearly defined?
5.		Scope consistent with Initial Scope in Project Charter?
6.		Project Approach defined?
7.		Are the baseline requirements numbered or easily identifiable for use in a requirements traceability matrix (RTM)?
8.		Project Assumptions addressed?
9.		Project Constraints addressed?
10.		Risk Identified?
Management Plan Questions
	Project Organization Questions
11.		Does the project organization have representation for management, functional office and business unit/section?
12.		If the project needs District participation, are there District people in the project organization?
13.		Are roles defined?
	Estimate/Schedule/Resource Questions
14.		Baseline Estimate established? Estimate method defined?
15.		Baseline Schedule established? Match major milestone date with Project Charter and work breakdown structure (if applicable)
16.		Project > 600hours? Work Breakdown Structure included?
	Change Management Questions
17.		Change Management process defined?
18.		Project Change Control Team (CCT) members identified?
19.		Frequency of CCT meetings defined?
20.		Have a change Log?
	Issue Management Questions
21.		Issue management process defined?
22.		Issue escalation process identified?
23.		Have Issue Log?
	Risk Management Plan Questions
24.		Risk Management process defined?
25.		Project Risk Review Team (PRRT) members identified?
26.		Frequency of PRRT meetings defined?
27.		Risk Register Initiated?
28.		Risk Response Strategy established for each identified risk
29.		Has the Risk Tolerance Threshold been established for the project?
30.		Is there a Risk Item form or equivalent present, for each risk identified that has a risk severity rating >= the project risk tolerance threshold?
	Quality Management Plan Questions
31.		Quality Management Process defined?
32.		QC Reviews identified for deliverables established/addressed in project plan?
	Communication Management Plan Questions
33.		Communication plan established
34.		Status reports addressed (frequency, audience)
35.		Project Distribution groups identified
	Configuration Management Plan Questions
36.		Application documents that will be controlled identified? (Requirements, System Design, etc)
37.		Project Documents that will be controlled identified (Project Charter, Project Plan, etc)
	Project Closeout Questions
38.		Does project have close out plan?
39.		If project is delivering an application, does the project have a transition to maintenance plan?

References and Bibliography

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Conforto, E. C., & Amaral, D. C. (2016). Agile project management and stage-gate model—A hybrid framework for technology-based companies. Journal of Engineering and Technology Management, 40, 1-14.

Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), 21-34.

Dybå, T., Dingsøyr, T., & Moe, N. B. (2014). Agile project management. In Software project management in a changing world (pp. 277-300). Springer, Berlin, Heidelberg.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Moran, A. (2015). Agile project management. In Managing Agile (pp. 71-101). Springer, Cham.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

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