Online Stud Farm Management System – Strategy, Stakeholders, And Scope

Team Values

• Choose the area of impact you have ranked as no 1.
• For that area of impact
• With reference to your project, identify one or two of the following types of value:
  • Better – is improving quality important to your client?
  • Faster – does your client want to increase efficiency?
  • Cheaper – is cutting costs important?
  • Do more – does your client want to continue its growth?

For the online Stud Farm project strategy is in rank 1, for their area of impact and with the project reference it is found that two different types of values such as better and faster are considered for this. At the project initiation phase, the business analyst considers certain marketing and managerial strategies. The chosen values for the business strategies are as follows:

Better: The strategies considered for this online booking system is needed to be better than the existing one. With a better strategy the online Stud Farm will be able to grab more consumers from wide geographical location and retain their existing customers.

Faster:  The online booking system is expected to be faster than the traditional spreadsheet booking system. With a faster approach they can book for more numbers of consumers with a little time period.

• Develop an appropriate metric – this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.

Stakeholders	Target and expectation Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper
Project manager	Target and expectations of the project manager are not that much different from each other. Collectively it can be said that, the target should reach the project expectation. The project manager is expecting to deliver an online booking system to the consumers.
Government	The expectation of the government is to retain the consumers and to prevent them to travel outside country for the animal breeding.  The business outcome is indirectly related to the governmental tax.
Suppliers	In order to develop the online booking system for the Stud Farm they should deal with three suppliers- network supplier, hardware and software suppliers.

• Determine the timeframe for achieving the MOV – ask yourselves, when do we want to achieve this target metric?
  Based on the project background and project details it has been found that the company will need not more than 10 months to successfully accomplish the online booking system.  After considering the complexity of the project it is divided into small activities. Individual timeframe is again designed for each of the activity. The planned budget and the actual budget for the project may vary but still overall it is expected that the project will be accomplished in $95,700.
• Part Two: (10 Marks)
  Scope (minimal 10 items) – 10 Marks
• Requirements are gathered and documented
• Design and Development of the online booking system for Stud Farm
• Test and Implementation of the design and outlined prototype
• Reports are implemented after analysing the project details and project requirements
• Support the system through warranty period of 24 months or around 2 years
• The service will be open for the consumers for 24X7 hours
• In case  of online booking no third party or mediator are present thus it is absolutely commission free
• It gives secured and good customer service
• The workload from the project team members will be reduced completely
• All the customers will be able to deliver a secured online payment option to the consumers.

No post project maintenance plan is developed for the online Stud Farm management system

The role of the business analyst and how the project will be promoted is out of scope

Project assumption is a set of belief that is assumed to be true for the coming future outcome of the system. Based on the knowledge, experience and available information the project assumptions are designed by the project team members and project manager.  It is assumed that the project will get all necessary resources (physical and human) for the successful implementation of the project. The stakeholders will attend all the meetings are motivate the team members so that they can reach the project objectives very easily.

In order to develop the online stud farm management system triple project constraints has been chosen. It is ideate that for successful implementation of the online booking system the total budget that is estimated is $95,700 and the total time within which the project is expected to be completed is 10 months.

The scope management plan developed for the Online Stud Farm include initiation, scope planning, scope definition, scope verification and scope change control. The scope initiation plan deals with product and service description, strategic plan, project selection criteria.  10 different scope statements are considered for this particular project and based on those the project constraints should be developed. The tools and techniques considered for developing the scope of the project are Work Breakdown Structure and corrective actions.

• People (and their roles), plus any extra personnel that is required for the project – Project screenshot.

Figure 1: Resources for the Online Stud Farm project

(Source: Created by author)

• Technology – any hardware, network and software needs to support the team and your client.

Hardware	Server,  processor, sound card, hard drives, memory
Software	Server side scripting language, software license, cache memory, database
Network	Ethernet, bandwidth and network  to design the online system

• Facilities – where will most of the teamwork be situated?

According to the facilities of the online project it has been found that, onsite will most of the teamwork be situated.

• Other – for example, travel, training etc.

Travel Requirements	· Ticket · Return ticket · Unexpired Passport · Unexpired Visa
Training Requirements	· Technical training · Cultural training · Non-technical training

Stakeholders

Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:

• Milestones for each phase and deliverable (4 marks)

Milestone 1: completion of project initiation phase	0 days	Fri 8/10/18	Fri 8/10/18	7	Project manager	$0.00
Milestone 2: completion of project planning phase	0 days	Wed 1/2/19	Wed 1/2/19	17	Project manager	$0.00
Milestone 3: completion of project design phase	0 days	Mon 5/20/19	Mon 5/20/19	26	Project manager	$0.00
Milestone 4: completion of project testing phase	0 days	Wed 6/26/19	Wed 6/26/19	31	Project manager	$0.00
Milestone 5: completion of project closure phase	0 days	Fri 7/5/19	Fri 7/5/19	35	Project manager,team leader	$0.00

• Activities / Tasks(4 marks)

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
Schedule for the Online Stud Farm management system	300 days	Mon 5/14/18	Fri 7/5/19			$95,648.00
Project initiation phase	81 days	Mon 5/14/18	Mon 9/3/18			$28,584.00
Current manual system of the OSFMS	20 days	Mon 5/14/18	Fri 6/8/18		operation manager	$4,800.00
Budget preparation	12 days	Mon 6/11/18	Tue 6/26/18	2	finance manager	$3,360.00
Requirement specification	15 days	Wed 6/27/18	Tue 7/17/18	3	network need	$4,200.00
Resource specification	15 days	Wed 6/27/18	Tue 7/17/18	3	application programming manager	$3,600.00
Resource gathering	16 days	Wed 7/18/18	Wed 8/8/18	4	system analyst	$3,840.00
Project sponsors signing	18 days	Wed 7/18/18	Fri 8/10/18	5	sponsors	$5,040.00
Project team development	18 days	Thu 8/9/18	Mon 9/3/18	5,6	system developer	$3,744.00
Milestone 1: completion of project initiation phase	0 days	Fri 8/10/18	Fri 8/10/18	7	Project manager	$0.00
Project planning phase	103 days	Mon 8/13/18	Wed 1/2/19			$31,000.00
Communication management plan	12 days	Mon 8/13/18	Tue 8/28/18	9	HR manager	$2,688.00
Risk management plan	15 days	Wed 8/29/18	Tue 9/18/18	11	business analyst	$3,600.00
Contingency and procurement management planning	20 days	Wed 9/19/18	Tue 10/16/18	12	operation manager	$4,800.00
Valuable insights and analytics identification	21 days	Wed 9/19/18	Wed 10/17/18	12	system analyst	$5,040.00
Hardware requirement specification	22 days	Thu 10/18/18	Fri 11/16/18	13,14	hardware need	$5,632.00
Software requirement specification	12 days	Mon 11/19/18	Tue 12/4/18	15	software need	$3,360.00
Network requirement specification	21 days	Wed 12/5/18	Wed 1/2/19	16	network need	$5,880.00
Milestone 2: completion of project planning phase	0 days	Wed 1/2/19	Wed 1/2/19	17	Project manager	$0.00
Design and development phase	98 days	Thu 1/3/19	Mon 5/20/19			$27,216.00
Online project prototype outlining	20 days	Thu 1/3/19	Wed 1/30/19	18	Project manager	$6,400.00
Prototype designing	20 days	Thu 1/3/19	Wed 1/30/19	18	system designer	$4,000.00
Interface modeling	12 days	Thu 1/31/19	Fri 2/15/19	20,21	application programming manager	$2,880.00
Coding	12 days	Mon 2/18/19	Tue 3/5/19	22	system developer	$2,496.00
SLA guidelines installation	12 days	Wed 3/6/19	Thu 3/21/19	23	application programming manager	$2,880.00
Mobile interface design	20 days	Fri 3/22/19	Thu 4/18/19	24	system developer	$4,160.00
GUI incorporation	22 days	Fri 4/19/19	Mon 5/20/19	25	system designer	$4,400.00
Milestone 3: completion of project design phase	0 days	Mon 5/20/19	Mon 5/20/19	26	Project manager	$0.00
Testing phase	27 days	Tue 5/21/19	Wed 6/26/19			$6,048.00
Unit testing	10 days	Tue 5/21/19	Mon 6/3/19	27	system tester	$2,240.00
Integrated testing	8 days	Tue 6/4/19	Thu 6/13/19	29	system tester	$1,792.00
Acceptance testing	9 days	Fri 6/14/19	Wed 6/26/19	30	system tester	$2,016.00
Milestone 4: completion of project testing phase	0 days	Wed 6/26/19	Wed 6/26/19	31	Project manager	$0.00
Closure phase	7 days	Thu 6/27/19	Fri 7/5/19			$2,800.00
Project Stakeholder signoff	4 days	Thu 6/27/19	Tue 7/2/19	32	business analyst,team leader	$2,080.00
Final submission of the project document	3 days	Wed 7/3/19	Fri 7/5/19	34	system analyst	$720.00
Milestone 5: completion of project closure phase	0 days	Fri 7/5/19	Fri 7/5/19	35	Project manager,team leader	$0.00

• Resource Assignments(4 marks)

Task Name	Resource Names
Schedule for the Online Stud Farm management system
Project initiation phase
Current manual system of the OSFMS	operation manager
Budget preparation	finance manager
Requirement specification	network need
Resource specification	application programming manager
Resource gathering	system analyst
Project sponsors signing	sponsors
Project team development	system developer
Milestone 1: completion of project initiation phase	Project manager
Project planning phase
Communication management plan	HR manager
Risk management plan	business analyst
Contingency and procurement management planning	operation manager
Valuable insights and analytics identification	system analyst
Hardware requirement specification	hardware need
Software requirement specification	software need
Network requirement specification	network need
Milestone 2: completion of project planning phase	Project manager
Design and development phase
Online project prototype outlining	Project manager
Prototype designing	system designer
Interface modeling	application programming manager
Coding	system developer
SLA guidelines installation	application programming manager
Mobile interface design	system developer
GUI incorporation	system designer
Milestone 3: completion of project design phase	Project manager
Testing phase
Unit testing	system tester
Integrated testing	system tester
Acceptance testing	system tester
Milestone 4: completion of project testing phase	Project manager
Closure phase
Project Stakeholder signoff	business analyst, team leader
Final submission of the project document	system analyst
Milestone 5: completion of project closure phase	Project manager, team leader

• Estimates for Each Activity / Task (3 Marks)

Figure 2: Gantt chart for the Online Stud Farm project

(Source: Created by author)

• Assumptions – Document any assumptions you have made about the project (5 Marks)

The assumptions for this particular project are as follows:

• The resources identified for the online Stud Farm are accurately utilized during the development of the project
• The project manager is very much motivating and a perfect leader
• The project manager has the ability to keep the project team members engaged to their job roles
• The hardware, software and network suppliers have supplied necessary   products
• List at least 5
• Using the Risk Identification Framework as a basis, identify five risks to the project –
• Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk. (10 Marks)
• List at least 5

Risk ID	Description	Probability	Impact	Rate	Assigned To	Response Strategy	Threat or Opportunity
5	Distributed project team members	80%	5	High	Operation manager	Time to time meeting and video conference should be arranged and all the project team members should attend that meetings accordingly.	It will minimize the intra and inter organizational conflict and increase team collaboration.
10	Lack of technical skill	90%	5	High	Project manager and team leader	At the project initiate phase, proper technical training should be organized by the project manager.	It will increase the skills and knowledge of the project team members
12	Improper communication	90%	5	High	HR manager	Open communication should be followed by the project team members.	Will develop innovative and creative ideas accordingly.
6	Inadequate resource	70%	3	Medium	Operation manager	Proper resources should be identified and collected from the successful implementation of the project.	Will help to complete the project  within the estimated budget
8	Improper time management	50%	1	Medium	Project developer	Proper time should be arranged based o project complexity and project background	Will help to gain competitive advantages

• A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client. – 3 Marks

The philosophy of the project development team is to deliver a user friendly online booking system for the consumers.

• Develop and describe the following that your project team could implement to ensure quality;
  • A set of verification activities ( – 6 Marks)

Verification Activity	When?
Testing based on project	Design phase
Design review	Testing phase
Prototype review	Testing phase
Specific test phase review	Testing phase
Cost review	Testing phase
	Testing phase

• A set of validation activities (-6 Marks)

Validation Activity	When?
System testing	Testing phase
Implementation of project test case	Testing phase
Process development testing	Testing phase
Unit testing	Testing phase
Integrated testing	Testing phase
Acceptance testing	Testing phase

1. To prepare for this task, you will be required to provide an annotated bibliography. – 3 marks

Pilepic, L., Simunic, M., & Car, T. (2015). Online hotel’s sales strategies with emphasis on web booking. Journal of Technology Research, 6, 1.

This journal reflects the role of hotels dependency on the online intermediaries and their chosen distribution channel portfolios. The differences between the traditional sales channel and the role of social media network in the business growth are elaborated in these journals in terms of mixed marginal channel. The mixed management strategies are also developed and illustrated in this journal.

Heinemann, A., & Gebicka, A. (2016). Can Computers Form Cartels? About the Need for European Institutions to Revise the Concertation Doctrine in the Information Age. Journal of European Competition Law & Practice, 7(7), 431-441.

 This journal deals with the restrictive practices in computerized world. The way through which the online booking platform increases, the overall business efficiency and helps to gain high range profit revenue are also illustrated in this journal.

Haas, J. E. (2016). The influence of proportion positive online reviews and the disclosure of travel companion information on general trust in online reviews, perceived risk, booking intention, and WOM-intention (Master’s thesis, University of Twente).

The essence of this particular journal is focused on influence of online booking system over the traditional booking. It is found that most of the consumers are currently dependent upon online booking due to its user friendliness.

1. Develop a closure checklist that the project team will use to ensure that the project has been closed properly. – 3 marks Refer also to chapter 12

• The testing of the developed online booking system is tested accurately
• The documents are properly reviewed and approved by the project manager
• The requirement traceability matrix is checked by the project manager
• The issues and project risks are closed
• The project document is hand overed
• Both the on-job, technical and non technical trainings are completed

1. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated. – 3 Marks chapter 12

Many measurable projects organizational values are estimated for the project such as customer, strategy, finance, social and operation. It is expected that with the successful implementation of these factors the project will deliver a secured user friendly online booking system to the consumers.

References

Bilgihan, A., Nusair, K., Okumus, F., & Cobanoglu, C. (2015). Applying flow theory to booking experiences: An integrated model in an online service context. Information & Management, 52(6), 668-678.

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and present. Project Management Journal, 46(6), 6-14.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Haas, J. E. (2016). The influence of proportion positive online reviews and the disclosure of travel companion information on general trust in online reviews, perceived risk, booking intention, and WOM-intention (Master’s thesis, University of Twente).

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Heinemann, A., & Gebicka, A. (2016). Can Computers Form Cartels? About the Need for European Institutions to Revise the Concertation Doctrine in the Information Age. Journal of European Competition Law & Practice, 7(7), 431-441.

Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Pilepic, L., Simunic, M., & Car, T. (2015). Online hotel’s sales strategies with emphasis on web booking. Journal of Technology Research, 6, 1.