Discuss about the Online Stud Farm Management System.
|
S. No |
Team Member |
Contact Number |
|
Role |
|
1 |
TM |
111-7811-827 |
System Developer |
|
|
2 |
TE |
222-6723-672 |
System Designer |
In this report, the group goes for building up a proposed framework for overseeing on the Online Student Farm Management System. It will cover contracting of required assets and assignment of required assets and materials. Be that as it may, the task won’t cover promoting of the undertaking. Additionally, spending plan and fund will be overseen by the Virtucon and Globex corp.
Globex Corp has taken up a project for the development and implementation of an automated system called Online Stud Farm Management System (OSFMS). The company is closely work with Virtucon since long periods of time and must meet the specifications and goals of this project as well. There are several problems that are encountered with the current manual processes that are followed in the stud farms. For instance, the bookings and payments are manually handled by the Stud Manager that may lead to the presence of several errors and mistakes. The automated is being developed so that all such possibilities of errors and mistakes are avoided. The system will offer additional benefits of enhanced accuracy, speed, and quality as well.
|
Team Members |
Role |
Skills and Knowledge Inventory |
|
TM |
System Developer |
Coding and programming skills for the development of the back-end and front-end platforms of the stud farm management system (Francis & Horine, 2016). Unit testing and system testing skills and knowledge to ascertain that the system is free from bugs |
|
TE |
System Designer |
Development of the blueprint of system with the aid of design diagrams, such as use case diagrams, entity relationship diagrams, network activity diagrams, etc. The creation of wireframes and UI screens for the system. |
|
Team Rules |
· To make sure that team collaboration is maintained and reflected at all times · Compliance to the ethical and professional codes of conduct · Regular and timely sharing of information with the fellow team members and stakeholders · To assist the team member in the resolution of a defect or query |
|
Expectations (previous experience) |
· Enhanced team communication and information exchange · Use of fair treatment towards all the members in the project team · Active involvement of all the members in the project team during the meetings and discussions · Willingness to avoid and resolve conflicts and disputes instead of developing new issues |
|
Values |
· Enhancement of Quality of Life · Professionalism · Priority of public interest · Honesty · Competence |
|
Code of Ethics |
· Deontology Ethics · Virtue Ethics · Consequentialism Theory of Ethics· |
Meeting 1
|
Role |
Date/Time& Attendees |
|
|
Organiser ( TM, System Developer ) |
Use of prototyping model for the development of the online system. The development of the system shall be done using a scalable and robust language, such as Python or PHP. |
13 March 2018 week |
|
Scribe |
· The software development life cycle shall be based on the Prototyping model · The coding of the system shall be done in PHP language |
|
|
Outcome of the meeting: PHP shall be the coding language that must be used Prototyping model shall be used for system development |
|
Role |
Date/Time& Attendees |
|
|
Organiser (TE, System Designer) |
The design methodology and principles shall promote the responsiveness and user experience of the system |
27 March 2018 week |
|
Scribe |
Responsive web design principles shall be followed The visual appeal and user experience shall be promoted in the system |
|
|
Outcome of the meeting: The users must be able to obtain responsive system having a consistent layout, smooth navigation across the screens and pages, and error resolution mechanisms. The visual appeal shall be maximized through feedback options, use of graphics, and matching color tone and themes. |
Meeting 3
|
Role |
Date/Time& Attendees |
|
|
Organiser (TM, System Developer) |
Identification of the project risks in the areas and categories, such as legal, ethical, quality, technical, and operational. |
03 April 2018 week |
|
Scribe |
A risk management plan needs to be developed to address the risks and project issues through the applicable treatment strategy to avoid any of the adverse implications of the issues (Dds, 2016). |
|
|
Outcome of the meeting: The legal, ethical, and quality risks shall be avoided by providing the respective trainings and information to the members of the project team. The operational excellence shall also be improved through the training. The technical issues and risks shall be avoided and mitigated by review of the technical tools at regular basis and ensuring the availability of an alternate tool. |
|
What we know |
What we think we know (Assumptions) |
What we don’t know (Questions to be Answered) |
|
Scalability of the system to incorporate the changes is necessary |
The use of a scalable programming language will promote the scalability of the system. |
Which is the most suitable coding language that shall be used? |
|
Maximizing the visual appeal and user experience of the system |
The design of the system through Responsive Web Design principles will enhance the visual appeal and user experience |
What specific principles shall be utilized? |
|
Project Objectives(High Level |
· To adhere to the functional and non-functional aspects during the design, development, and implementation of the system. · To maintain compliance with the ethical policies, legal policies, and quality standards throughout the life cycle of the project. · To finish all the project tasks and activities within the schedule and budget that is estimated for the project (Watt, 2016). |
||||
|
Targeted Audience(Stakeholders |
· Project Client · Supplier Groups |
||||
|
Stakeholder name |
Information to be shared |
Frequency |
Location |
Purpose |
Mechanism |
|
Who |
What |
When |
Where |
Why |
How |
|
Project Client |
The information on the latest project status in the form of project reports, project estimation and plans along with list of disputes and conflicts. |
The status reports must be circulated on a weekly basis along with the details of estimations, gap analysis, and list of conflicts and disputes. |
The meetings must be executed for the stakeholders in the in-house meeting rooms enabled with the tele-conferencing facilities |
To ensure that the client is aware of the status of the project and is made available with all the developments and associated issues |
The information shall be sent to the suppliers in the form of a PDF file attached in secure mails (Spaho, 2016) |
|
End System-Users |
The usable components of the system and working modules |
The working modules shall be released for usage after a gap of every 15 days |
The meetings must be executed for the stakeholders in the in-house meeting rooms enabled with the tele-conferencing facilities (O’Sullivan, 2016) |
To provide the users with the ability to access working modules and gain their comments on the same |
The working modules shall be sent to the end system users in the form of a HTML files attached in secure mails |
|
Supplier Groups |
List of the tools, equipment, and software required for the execution of project tasks |
The list must be provided to the stakeholders in the planning phase and shall be revised and shared as per the project needs. |
The meetings must be executed for the stakeholders in the in-house meeting rooms enabled with the tele-conferencing facilities |
To receive the tools, software, and other equipment in a timely manner so that the project activities are carried out on a timely basis |
The list shall be sent to the suppliers in the form of a PDF file attached in secure mails |
It has always been known that adequate leadership and management play a very important role in the success or failure of the projects. The significance of these skills and roles became clear with the actual experience of the same during the timeline of the project. The specific skills and competencies that the project leaders and the project managers shall possess became clear. The leadership can be executed in a variety of different styles and the aim should be to motivate the employees to adopt the best practices and maintain the ethical compliance in all the activities. ICT projects involve a huge number of tasks and activities that are simultaneously carried out. Effective project management and leadership are essential for such projects. The primary resource responsible for ensuring the adequate execution and completion of all the activities is the Project Manager. The resources must have soft skills as communication, negotiation, leadership, creative thinking, and critical thinking abilities along with technical knowledge and skills. The decision-making skills of the Project Manager are of a great importance in the projects (Westland, 2016). The resource shall also know the strategies that shall be adopted for managing the project risks and issues (Mmu, 2016).
The roles and specific responsibilities were defined in the project planning phase and were mapped with the employees assigned with the project duties to ensure that any confusion was avoided. The primary reason and force behind the success of the project was the skills and abilities of the team members and the spirit of team collaboration showcased by the employees. The managers could motivate the employees to perform the project tasks as per the best of their abilities and productivity levels. The organization also proved to be supportive of the same by providing the employees with the benefits and monetary and non-monetary rewards to keep them motivated at all times. The skills of the employees play a significant role during the execution of the project tasks. It is, therefore essential that the resources are allocated with the project responsibilities as per their skill set and abilities. This will ensure enhanced success rate for the projects.
References
Dds,. (2016). Meeting Rules. Retrieved 24 April 2018, from https://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeetingRulespg9-16.pdf
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 24 April 2018, from https://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Mmu,. (2016). A checklist for project managers. Retrieved 24 April 2018, from https://www2.mmu.ac.uk/media/mmuacuk/content/documents/bit/Project-Checklist-v6.pdf
Openlearn,. (2016). Completing the project. Retrieved 24 April 2018, from https://www.open.edu/openlearn/money-management/management/business-studies/completing-the-project/content-section-2.2.1
O’Sullivan, K. (2016). Creating and executing an internal communications plan for knowledge management systems deployments: Journal of Knowledge Management: Vol 11, No 2. Journal Of Knowledge Management. Retrieved from https://www.emeraldinsight.com/doi/abs/10.1108/13673270710738951
Spaho, K. (2016). Organizational Communication. Retrieved 24 April 2018, from https://www.saycocorporativo.com/saycouk/bij/journal/vol4no2/case_2.pdf
Watt, A. (2016). 15. Communication Planning | Project Management. Opentextbc.ca. Retrieved 24 April 2018, from https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-planning-project-management/
Westland, J. (2016). Project Manager. Project Manager. Retrieved 24 April 2018, from https://projectmanager.com.au/7-critical-skills-for-project-managers/
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