Discuss about the Compliance Perspective of EU Public Procurement.
The current system used by IL hotel bring much disadvantages to the company instead of helping it develop, a lot of funds are spent in procurement. For instance, goods are ordered by different hotels but the supplies end up getting to each and every hotel that had placed an order though not actually the same description of goods they ordered. With this, one will find out these goods become excess and the inventory is too much to manage. Inventory management is supposed to balance goods in store such that they’re neither too much nor less than what the hotels demand. With this kind of system, a lot of unnecessary cost is incurred because all of these extra goods do not come for free, they have to be paid for yet this is an unplanned expenditure .order consolidation is merging orders of the same items to be delivered in the same shipments. These could be done because of the issue experienced by the hotel that each hotel receives an order placed by others (Yong, 2013). However, order consolidation is an optional thing that the management can choose to apply in its procurement process or not use depending on their opinions. Goods that have been ordered from different vendors can be merged together and delivered in a single shipment to reduce cost of transporting each package.in this case, IL hotel has several business units under the whole hotel which means order consolidation can be done (“Promenade Among Words and Things: The Gallery as Catalogue, the Catalogue as Gallery”, 2015). If each hotel receives orders made by one, it means the supplier receives the single order made in several entities hence there is need to consolidate so that the supplier only receives one purchase order from one business unit. This feature only applies when the supplier is single and the business entities are many. Therefore to consolidate orders, the hotel has to look for a single supplier for all the hotel units to enable consolidation. Order consolidation cannot be applied where the different business units have their own policies or the suppliers are separate (Taher & Shafei, 2016). It cannot apply when the different hotels re applying for the same order because consolidation will make the supplier receive it as a single order unless they are scheduled and placed at different times.to solve the problem of receiving too many shipments that they cannot manage at the end, the management should opt for consolidating orders so as to receive the only orders that they placed (Avvakumova, Malkov & Kniazev, 2013). This will help it to be able to manage inventory and save the cost of shipping goods from different supplier and paying for unwanted extra goods.
Brand standardization and inconsistencies it has been noted that each hotel receives different brands of goods. This bring about inconsistencies and other hotels have low quality goods while some have high quality products yet they are business units of a single main entity that is the IL hotel. This could be happening because of having different vendors for each hotel whereby they offer different qualities of goods ant different or the same prices but all in all, brands are different. Brands reaching each hotel should be of a high quality to be able to attract customers from all places (“Eclipsing variables: Catalogue and classification”, 2013). If a customer goes to one of the branches, they kind of services they get there will either market the rest or ruin the reputation. Therefore, all products should be of the same and high quality so that the customers are impressed by each and every branch of this hotel. A specific vendor who offers goods at fair price and high quality goods should be identified and marked as the supplier to the hotels (Tchoukaleyska, 2014). Whenever anything is required, all orders should be placed towards a common vendor to maintain a consistency in branding.
This is a precise arrangement that screens all exercises in an association and gives clear direction to all staff at all levels of association on the means to be taken after to accomplish the objectives set up and offers all the fundamental help required to influence the association’s fantasy to work out as expected (Duranceau, 2013). IL Hotel requires this sort of a program to enable the quality office to band together with all partners and laborers in order to work towards the change of this business. With a quality administration program, everybody will know his or her profession and endeavor to deliver the best out of what they are given to do and furthermore screen the stream of use in the day by day lodging activities. SAP agree is a quality administration program that is recommendable for use by this inn (“Informal Economy: Case Study of Street Vendors in Bangkok”, 2016). It is a robotized program that is quick as far as working and screens costs precisely. Costs reports are made in straightforwardness and can be effectively comprehended and precise in the meantime. Costs region naturally arranged in view of receipts pictures and representatives can be repaid speedier. The association can without much of a stretch execute spending arrangement and basic leadership is improved in a way utilizing convenient and precise information (Voas, 2015). With this program, the workers can get information, take receipt photographs and forward them to chiefs who can see them and offer endorsements. Every one of the costs can be observed from a focal place regardless of whether the lodgings are found in better places. It has an ERP framework that can give exact and opportune information which is utilized by the administration in asset arranging. Every one of the information put away are secure and can be followed secure as this program is affirmed and meets the standard required to offer the best and quality administrations. With this quality program, every one of the sellers might be watched and records continued dissecting a provider who is consistent with the nature of administrations to offer, the costs utilized as a part of task with the merchant lastly think of the best of them (“Sustainable Procurement: A Compliance Perspective of EU Public Procurement Law”, 2017). Costs from every lodging can be kept in record to know the measure of merchandise they require henceforth the fundamental administration can arrange products for any of the inns rather than a solitary unit doing the acquirement
E-Procurement or electronic procurement refers to the process of purchase and sale of goods or services through electronic methods, primarily the Internet (Anuar, 2015). It is an alternative to the manual process of procurement, and is certainly superior to the latter in many respects. Organizations are increasingly opting for e-Procurement platforms, realizing its potential to curb irregularities and unnecessary costs. Supply Chain Management is vital for any business. Organizations invest a lot of resources in the process of procuring goods, services and raw materials. So, an efficient and stream lined procurement process is a huge advantage for businesses-procurement is basically an electronic controlled system of making the purchase orders of a company that is the procurement process (“COMPARING PUBLIC PROCUREMENT AUCTIONS”, 2018). This electronic way of procurement differs from the manual one by reducing unnecessary cost and it is primarily done through the internet. Businesses spend a lot of money in the procurement process and so a streamlined process could be of a great impact if introduced so as to save the cost and time used in procurement process. A manual procurement system takes a lot of time and less efficient compared to the e-procurement which saves a lot of money, tome and provides accuracy (“Re-examining procurement tenders with respect to price: a transaction cost model of Portland procurement agencies”, 2014). The system currently at use by this hotel makes them get errors in the shipping of goods such that they are too much hence an E-procurement system is recommended.
Procuman is an e-procurement system that has feature favorable for use as it can help cut cost, avoid confusion, keep data and make the procurement process very fast and easy.it consists of indent management, e-tendering, e-auctioning and vendor management. This means that everything is done online hence reducing paperwork and processes followed in a manual procurement system (Solovei?ik & Šimanskis, 2017). Procuman has a supplier portal which is used by vendors to submit product catalogs invoice, respond to claims and maintain contact information. Through this portal, the suppliers can easily be contacted by the hotel. Each supplier has their own portal logins which means that the hotel can contact all of its suppliers at any given time as long as they can log into their portal. Terms of payment, contacts and emails are all stored in the software including all documentations that have ever been made between the management and the suppliers (Caranta, 2013). Suppliers can also apply for tenders in the hotel by online means and the response can be given to them after the management has vetted the best out of them by online means. All this can be done in the shortest time possible and in a cheap way since all that needs to be done is communicate directly through email or portals. Once a requirement has been identified by the hotel, they go and announce the requirement online where all suppliers can view and apply for the tenders (Bovis, 2012). The prices and quality is vetted once all the applications have been submitted and when a vendor has been identified, a portal is opened where the supplier can log in and submit any requirement, terms and agreement area all done online. Since the orders are advertised online, all types of suppliers can be reached ranging from food, furniture, electronics maintenance and repair services and equipment. E-procurement ensures that there is maximum transparency all along the process and the data provided by the suppliers is protected unlike in the manual procurement. It also helps to prevent some cartels that carry out supply malpractices and the company is able to save a lot in terms of money and time by simplifying the procurement process.
In each and every production industry, there must be defective products produced and can be shipped to buyers without notice or the goods can be damaged during transportation hence the hotels receive defective goods Solovei?ik & Šimanskis, 2017). These are products that are faulty and therefore, they cannot be used in the hotels but have to be disposed. This should be done carefully considering many factors. Such goods can be recycled, donated or completely destroyed depending on the state. Keeping such goods is just a waste of space and cannot be taken back to the manufactures (Bovis, 2012). There are business people who purchase the kind of goods at lower prices, they go and repair the faulty areas of recycle them to get perfect goods then sell them to interested parties (community law requirements for remedies in the field of public requirements: damages”,2010). To save cost, the hotel management can look for such dealer and sell the goods to the, even if they do not get back the exact amount of money used to purchase, at least they will have saved half of the money that would have been lost completely. Some things such as faulty uniforms can be donated to needy people who may find the clothes useful to them as long as they are willing to take and are aware of the faults the clothes have. However, this should not be an option as it can destroy the company’s image especially if the products are labeled with the name of the hotel. People can easily view it in bad way and at the same time, it can help market the hotel (Kramer, 2017). Destroying some of the products can also be an option especially if it’s meant for consumption. This will prevent the products from reaching people who are not aware and end up causing harm or even death due to food poisoning.
References
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Avvakumova, E., Malkov, O., & Kniazev, A. (2013). Eclipsing variables: Catalogue and classification. Astronomische Nachrichten, 334(8), 860-865. https://dx.doi.org/10.1002/asna.201311942
Bovis, C. (2012). Regulatory Trends in Public Procurement at the EU Level. European Procurement & Public Private Partnership Law Review, 7(4), 221-227. https://dx.doi.org/10.21552/epppl/2012/4/149
Caranta, R. (2013). Helping Public Procurement Go Green: The Role of International Organisations. European Procurement & Public Private Partnership Law Review, 8(1), 49-54. https://dx.doi.org/10.21552/epppl/2013/1/162
Catalogue de l’exposition / Exhibition Catalogue. (2015). Ti<, 4(1), 1. https://dx.doi.org/10.26522/ti.v4i1.1158
Community Law Requirements for Remedies in the Field of Public Procurement: Damages. (2010). European Procurement & Public Private Partnership Law Review, 5(1), 15. https://dx.doi.org/10.21552/epppl/2010/1/92
COMPARING PUBLIC PROCUREMENT AUCTIONS. (2018). International Economic Review. https://dx.doi.org/10.1111/iere.12274
Duranceau, E. (2013). Electronic Resource Management Systems, Part II: Offerings from Serial Vendors and Serial Data Vendors. Against The Grain, 17(3). https://dx.doi.org/10.7771/2380-176x.4903
Eclipsing variables: Catalogue and classification. (2013). Astronomische Nachrichten, 334(8), 860-865. https://dx.doi.org/10.1002/asna.201311942
Informal Economy: Case Study of Street Vendors in Bangkok. (2016). International Journal Of Business And Administrative Studies, 2(2). https://dx.doi.org/10.20469/ijbas.2.10002-2
Kramer, G. (2017). ELECTRONIC PUBLIC PROCUREMENT AS A TOOL OF REFORM IN SOUTH AFRICAN PUBLIC PROCUREMENT. African Public Procurement Law Journal, 3(1). https://dx.doi.org/10.14803/3-1-16
Promenade Among Words and Things: The Gallery as Catalogue, the Catalogue as Gallery. (2015). Architectural Histories, 3(1). https://dx.doi.org/10.5334/ah.da
Re-examining procurement tenders with respect to price: a transaction cost model of Portland procurement agencies. (2014). International Journal Of Procurement Management, 7(5), 596. https://dx.doi.org/10.1504/ijpm.2014.064621
Solovei?ik, D., & Šimanskis, K. (2017). The Evolving Concept of ‘Conflict of Interests’ in the EU Public Procurement Law. European Procurement & Public Private Partnership Law Review, 12(2), 112-131. https://dx.doi.org/10.21552/epppl/2017/2/6
Sustainable Procurement: A Compliance Perspective of EU Public Procurement Law. (2017). European Procurement & Public Private Partnership Law Review, 12(3), 239-252. https://dx.doi.org/10.21552/epppl/2017/3/7
Taher, A., & Shafei, I. (2016). Understanding Catalogue Marketing Acceptance: The Case of Safeer Catalogue. World Journal Of Management, 7(1), 1-16. https://dx.doi.org/10.21102/wjm.2016.03.71.01
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