Discuss About The Organization Accounting Software In Australia.
The information system development holds and an integral role for the deployment of the effective and improved functions in the organization (Lasserre 2017). It is highly helpful for aligning the management of the operations and favoring the implication of the operations so that improved activities can be deployed. The Accent Group Limited is an online retail sales organization that deals with various brands of footwear. The organization requires the development of the activities and its alignment of implying the effective implication model. The analysis would be helpful for forming the utilization of the operations and the simplification of the processes involved in the organization of Accent Group Limited.
The following assignment comprises of strategic information analysis and deployment of the factors of aligning the improved functional development. The report would help in analysing the current organizational structure depicting the utilization of the various sources for forming the inference. The study would also provide a brief overview of the operational problems of the organization that has been grown due to its organizational structure. The system acquisition method would result in forming a major advantage for the deployment of the improved activities. The flowchart has been after understanding the processes of the organization so that the flow of information in the sales process can be understood. The control problems for the organization have been identified too.
The organizational structure of Accent Group Limited is mixed structure that comprises of hierarchical nature as core. The organizational structure of Accent Group Limited is divided into non executive board members, Co-opted Executive Director, Executive Directors, and operational team. The top order executives are responsible for the deployment of the effective activities and operational development. The top down communication is being used for ensuring that the key decisions are being forwarded to the project members. The alignment of the communication would be resulted by the implication of the supportive deployment of the operations. The insurance of the project activities would be responsible for the alignment of the activities favoring the utilization of the activities. The deployment of the operations had also being deployed by the successful alignment of the communication. The organizational structure includes bankers, auditors, company secretary and many other managers that have formed the management department. The organization would have to face the lack of operations and integration issues of deploying the functions.
Figure 1: Organizational Structure
(Source: Cornillie et al. 2014, pp-1726)
The organizational structure of Accent Group Limited is mixed structure that comprises of hierarchical nature as core. The organizational structure of Accent Group Limited is divided into non executive board members, Co-opted Executive Director, Executive Directors, and operational team. The top order executives are responsible for the deployment of the effective activities and operational development. The top down communication is being used for ensuring that the key decisions are being forwarded to the project members. However, the organization has been facing multiple issues due to the conserve organizational structure. The various issues of Accent Group Limited are,
No technology innovation: The absence of the technology innovations would serve as the major factor for the project. The lack of innovations would tend to form the major hindrances in the alignment of the operations. The innovative and more favorable activities of the organization had supported the operations in many retails industries. However, due to the absence of technology, the organization had formed the implication issues for their operations.
Rigid functions: The operations of the organization had been facing issues due to their rigid structure and limited communication. The rigid functions of the organization had resulted in forming the major hindrance factors for the alignment of the operations forming the implicational issues in the organization. The innovative and more favorable activities of the organization are not being implied successfully in the organization.
The acquisition of the ERP system for Accent Group Limited is required to be done based on the technology innovation. The ERP implementation had been installed in Accent Group Limited by using SAP CRM 7.0 and SAP ERP 6.0 (Wagner III and Hollenbeck 2014). The implication of this software system had helped them in forming improved data management and storage. Even the access of data and information had grown considerably for Accent Group Limited. The order processing, stock management, and payment process had been improved over the time for the organization. The operations of the organization had also seen remarkable improvement with the ERP implementation. The development of the organization was the major responsibility of the technical innovation development and the implication of the ERP had helped them in achieving that feat. The overall revenue generation and implication of the activities for favoring the utilization of the operations had been helpful for listing the deployment of the innovative activities.
The Accent Group Limited has been providing best of the footwear collections for it customer across the globe. All the designer and stylish footwear have been supplied to the customers using an integrated sales process. The information flow for the sales process of Accent Group Limited would be based on the alignment of the various departments for forming the improvement of the sales process. The development of the activities would be required for using the improvement of the information flow and the deployment of the activities. The sales process would be eased by the use of the ERP and CRM system installed in Accent Group Limited. The customer would have to initiate the sales process by submitting the purchase order. A sales team has been employed for receiving the order from the customers. They would be responsible for the order forwarding to the contract department for processing. Some agents of the contract department would check for the processing of the operations. The order would be processed for fulfillment if it satisfies the basic requirement criteria for the placement of the order. If the order lacks the basic criteria, then the legal department is involved for the sales process. The legal department would check if the order can be accepted without any major violation of company’s standards. If the legal department approved the changes, the agent processed the order for fulfillment. Otherwise the order is canceled. The sales team is being notified about the cancellation of the order and the same message is conveyed to the customers.
Figure 2: System Flowchart of the Sales Procedure
(Source: Bettis et al. pp-260)
The Accent Group Limited has been using the technology innovation for their activities since the beginning of time. They have implied effective management of the operations for supporting the activities (Ginter 2018). However, some control problems have been raised in the organization due to the lack of effective monitoring. The various problems of the Accent Group Limited are,
|
Control Problem |
Description |
|
Data Leakage Risks |
The Accent Group Limited has to face the problem of the data leakage. The growth of the ecommerce platform had made the implication of the technology innovation more possible. The remote access of the data has also been deployed within the organization. The risk in data leakage had been largely responsible for the growth and development of the successive activity development. The data leakage risk is a major factor that had resulted in forming the issues in forming effective implication of the operations. |
|
Complex Action Requirements |
The growth of the complexities in the operations is another major factor that had resulted in forming the downfall of the organization. The processing of the activities had not been implied for the remote data access and improved communication. However, the requirements of the data processing had become complex and it requires the improved skills and techniques. The major activities of Accent Group Limited had been based on the innovation in technology. The possibility of the alignment of the operations had faced successive issues in the organization development. |
|
Absence of appropriate skills |
The growth of the ecommerce platform had made the implication of the technology innovation more possible. The processing of the activities had not been implied for the remote data access and improved communication. However, the requirements of the data processing had become complex and it requires the improved skills and techniques. The lack of the skilled workers and staffs would result in forming the major problem for the development of the successive activity development. |
The development of the accounting software packages has seen considerable growth for the deployment of the activities favoring the utilization of the operations. According to Moutinho and Vargas-Sanchez (2018), the various accounting software packages of Xero, Myob, Intuit, Freshbooks, and Saasu has been in trend for large scale companies. The accounting software packages had been deployed for the implication of the effective migration of the information and development of the activities. The use of the accounting software packages has seen considerable growth and alignment of the activities. The various accounting software packages have been in vogue. The implementation of the software accounting package for Accent Group Limited would be eased by the use of the SDLC life cycle. The software development life cycle would comprise of planning, defining, designing, building, testing, and deploying as shown in the following figure,
Figure 3: SDLC methodology
(Source: Michael, Storey and Thomas 2017, pp-62)
Step 1 Planning- The first step of development of the accounting software package is the planning that comprises of forming a timeline of the activities of the software package deployment in Accent Group Limited.
Step 2 Defining- The second step of the of development of the accounting software package is the defining of the requirements that would form a list of all the required tools, processes, principles, and deliverable of the software package deployment in Accent Group Limited.
Step 3 Designing- The third step of development of the accounting software package is the designing that would comprise of the development of the final feasible design capable for the deployment of the software package deployment in Accent Group Limited.
Step 4 Building- The fourth step of development of the accounting software package is the building that comprises of executing the plan for developing the software package based on the implementation of the implication of the design for the software package deployment in Accent Group Limited.
Step 5 Testing- The next step of development of the accounting software package is the testing and it is a crucial step as the developed design is tested for getting expected results for the software package deployment in Accent Group Limited.
Step 6 Deploying- The last step of development of the accounting software package is the deploying and it is the final process where the activities required for the software package deployment in Accent Group Limited is being carried out.
The various accounting software packages of Xero, Myob, Intuit, Freshbooks, and Saasu has been in trend for large scale companies and they have captured the entire market for the accounting software packages. The implication of the successive activity development had eased the implication of the operations in the organizations. The large scale industries have been using XERO for their operations as shown below,
Figure 4: XERO in large scale industries of Australia
(Source: Meyer, Neck and Meeks 2017, pp-41)
However, the MYOB is being used predominantly for the implication of the effective operation development in SME as shown below,
Figure 5: MYOB in SMEs of Australia
(Source: Meyer, Neck and Meeks 2017, pp-40)
The MYOB has covered over 75% of the SMEs companies in Australia and 8% of the large scale industries and it is the leader of the software accounting package in Australia. XERO has been following the MYOB with 13% of the SME companies and about 60% of the large scale industries. These two companies are strong competitors to each other. The rest of the market falls under Intuit, SaaSu, and Reckon.
A considerable number of issues in accounting software package have been seen over the past decade resulting in the requirement of the technology innovation and development. The innovation and technology development not only had eased the operations of the accounting software packages, but also have increased its vulnerabilities. The major issues of the accounting software package include quality and cost issues, lack of skills and knowledge, and possibility of the frauds. These are the major issues identified for the development of the accounting software packages as a major threat as explained below,
|
Issues |
Description |
|
Quality and Cost Issues |
The requirement of the accounting software packages is bounded by the cost and quality issues. The innovation and technology development not only had eased the operations of the accounting software packages, but also have increased its cost. Moreover, quality issues play major role for the forming the drawback of the accounting software packages. |
|
Lack of Skills and Knowledge |
The processing of the activities had not been implied for the remote data access and improved communication. However, the requirements of the data processing in software accounting packages had become complex and it requires the improved skills and techniques. The lack of the skilled workers and staffs would result in forming the major problem for the development of the successive activity development. |
|
Possibility of the Frauds |
The remote access of the data has also been deployed within the organization. The data misuse and forgery had been largely responsible for the hindrance in the growth and development of the successive activity development. The data leakage risk is a major factor that had resulted in forming the issues of software accounting packages. |
Conclusion
The information system development had held an integral role for the deployment of the effective and improved functions in the organization. The Accent Group Limited is an online retail sales organization that deals with various brands of footwear. The organization requires the development of the activities and its alignment of implying the effective implication model. The analysis had been assisting in the formation of the utilization of the operations and the simplification of the processes involved in the organization of Accent Group Limited. The report would help in analysing the current organizational structure depicting the utilization of the various sources for forming the inference. The study had also provided a brief overview of the operational problems of the organization that had been grown due to its organizational structure. The system acquisition method resulted in forming a major advantage for the deployment of the improved activities. The deployment of the study of various accounting software packages had been done in this report. The analysis of the global operations had been resulted due to the successive alignment of the various literatures and articles.
References
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