Personal Work Plan Development: Qualification And Competency Gaps

Project One

To be developed Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Expected goal	Actions I will make	Success criteria	Applications Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Locations	Estimated cost	Deadlines
The way of speaking in public	How can nervousness be overcome	To practice training at school with relatives and friends	Speaking confidently in front of crowd	Reporting presentations	At press conference	$140	16/8/2017
Vitality in physical appearance	Increasing performance in work	To exercise every morning while going to gym at least four times	Handling twice the current load of tasks	Production in personal aspects by faster accomplishing of work assignment	Office cell and home	$100	21/9/2017
Fluency in languages	Goal to speak different unknown languages	Practicing Japanese by studying at Japanese school	Interpretation Japanese with moderate speaking skills	Performing with understanding the basic expressions with communications	International Conference	$250	23/2/2018
Positioning of Job	Being an Assistant manager	Bossing people better with working harder and improving skills	Success with the promotion to assistant manager	Having greater authority with responsibilities with better benefits and recognition	Branch and meetings	$56	25/1/2020

• Out of the five KPIs, Profit is one of the KPI that helps to understand the performance of the department. The performance of staff can be analyzed with the help of cost of goods sold, which is an important KPI. Also, Day Sales Outstanding is one of the KPI to understand the performance of the department. Customer Lifetime value can also help to understand the performance of the unit. The Customer Acquisition cost is also included for the performance of unit measure (Gido, Clements & Clements, 2014).
• The profit which is one of the most important performance indicators, for the better understanding of how successful our organization can generate a high return one must not forget to margin and analyzing both gross and net profit. Costs of Goods sold can also be a perfect indicator by tallying the costs of production of a company selling, a better idea of both the product markup size and actual project margin can be achieved which is the key to determine how to outsell one’s competition (Kerzner, 2013). A Day sales outstanding can take the accounts to be receivable and divide them by some total credits sales which period can be multiplied by the number of days in the time frame to be examined. The lesser number makes better organization in collecting accounts receivable. In a customer lifetime value minimizing cost isn’t the only way optimizing acquisition but it helps to look at the value the team gets from a long term customer relationship (Burke, 2013). It can narrow down the channel which contributes to gain the best customer with the best price.
• The performance review helps in appraising manager to know how they have been doing with what additional expansion or training they need to progress, the performance and development agreement plan will outline the manager’s expected performance standards with skill improvement and goals (Larson & Gray, 2013). A big part of it can have good communication with staff. Moreover, it focuses and makes them feel their work to be good in recognition.
• The strategic plans should be designed with entire organization’s mission having top level managers to paint the picture of having desired future with long term goals of the tea,m. Also, tactical plans support strategic plans on translating them into specific plans which are relevant to the distinct area which is mainly concerned with the responsibility and functionality of lower level departments (Schwalbe, 2015). Operational plans, on the other hand, are made by the frontline of low-level managers focusing on specific procedures and process at the lowest level.

The qualification and competency gaps as per the personal work plan, where efforts need to make are as follows:

• The ability to initiate or managing cross functional teams with multidisciplinary projects is low and needs to be developed.
• Ability to achieve target in a particular time needs to be improved which is result oriented
• Gap in negotiation skills and Decision making
• Having a limited judging power
• A will to extend timing of extra hours to complete an assigned work

As a manager, one should gather his competency gaps from his clients and colleagues present in his office as a feedback and must try to develop those differences by some typical development courses so that the next time they give positive feedback.

As per concerned if a manager is weak in communication skills he should make such development path such that there will not be any communication gaps between him and their clients to increase his speaking power and confidence level (Fleming & Koppelman, 2016). Also, a manager if informed of having imperfect knowledge in the technical field he should overcome that in the minimum period by sharpening his brain more with brain cracker questions and different examinations and practice (Walker, 2015).

He must also be having feedback of lacking presentation and quantitative skills, in that case, he must have to groom himself properly of presenting himself to public and senior HRs. Also, a manager can be criticized by his clients of not having proper tactfulness with people and relationships, in that case, he should make his inner self-determined and should make it ready to face the world tactfully (Leech, 2014).

The personal, professional development plan after the feedback and gap analysis is as follows:

Gaps	Access and availability	Location	Time	Personal commitment requirement	Approx. cost	Approval process	month
managing cross functional teams	HR arrangement	Office	3 months	During work	$150	Director	august
negotiation skills and Decision making	Workshop	Office and other critical situations	4 months	During work	$280	None	November
limited judging power	Workshop	Office	3 months	After work	$120	None	December

Day time management training –In house courses

This course can successfully manage a manager’s time in the workplace by learning how to control and manage the daily tasks effectively by achieving greater results in less time. A manager can gain new and annotative time management skills by prioritizing work more efficiently (Boud Cohen, & Sampson, 2014). It is a month’s process of development course in a manager’s blood. For that, he should take an approval from his senior HR manager for a month’s leave. Anticipated cost will be $300.

Stress Management training-In house courses

It, on the other hand, will reduce the stress levels at work by avoiding mental exhaustion and tiredness. It will minimize the conflict with self-work and colleagues. It is useful for working in high-pressure environments by preventing stress as it helps in gaining stress management skills to work with stress at work (Verzuh, 2015). It is a week’s training course, and approval from the senior manager is taken for this course. Anticipated cost can be $400

The management training course will act as a paramount in fast paced lives with decreasing tension with ever increasing workloads and work deadlines by which manager can spend less time on low priority tasks by just working harder and smarter. It will be designed to regain control of workload by managing the tasks more intelligently. Also with the confidence statement, it will increase self -esteem and will be adapted and designed to help both individuals and teams across all organizations which will become more confident (Mir & Pinnington, 2014). It will build confidence in first step helping in successfully believing himself. Stress management will involve dealing with dealing with pressure and can be learned of how to respond to stressful situations. It will provide stimulation to achieve real job satisfaction. Smart behavior would be essential than anything it will make the work go efficiently managing time (Hegazy, 2013).

Project One: Part A

Time management log for day 1

Name:		Date:	25th July 2017
Goals	1. Finish the project on time
	2. Improve productivity
	3. building team and capabilities
	4. multitasking
Time	Activity	Priority	Energy	Results/comments
2 hours	Create the plan with care and attention.	A	M	Spending too much time is not a good option to create a plan.
4 hours	use the SMART method (specific, measurable, achievable, relevant & recorded, time-bound)	B	H	A good way to manage time and helps in improvement.
4 hours	Gain experience and build a motivated, qualified team	A*	H	It contributes to making a strong team.
2 hours	Create to do list and evaluate whether it is appropriate	A	M	To save time it should be done with attention.

 Time management log for day 2

Name:		Date:	26th July 2017
Goals	1. plan for the unplanned
	2. action planning
	3. perseverance
	4. avoid distraction and interruption
Time	Activity	Priority	Energy	Results/comments
3 hours	Deviate the task type and go ahead with the unplanned by making small steps	A	M	It saves the time and also helps in progress.
3 hours	Break a task into steps and try to do one task at a time.	A*	H	Realistic goals can be achieved in this way
1 hour	Develop a strategy to deal with pressure by doing exercise.	C	H	When things don’t follow the right path, it helps a lot.
4 hours	Keep the desk clean & tidy. Avoid social media if they are used just for entertainment.	B	L	Because time-wasters do damage. So it helps to set your goal fixed.

 Time management log for day 3

Name:		Date:	27th July 2017
Goals	1. define activity types
	2. ensure adequate time
	3. maximize efficiency
	4. keep eyes on the prize
Time	Activity	Priority	Energy	Results/comments
2 hour	Define activities as it is fixed or flexible	B	L	Satisfied with it as it does not spend hours.
3 hours	Outlining schedule to get the adequate time	A	M	Undoubtedly contended.
4 hours	Arrange task by their type and distribute to them into groups	A	H	It saves time and produce quality work
3 hours	Focusing on short term and long term action steps	C	M	Motivates and also manages time

 Time management log for day 4

Name:		Date:	28th July 2017
Goals	1. be punctual
	2. priorities
	3. update to do list
	4. prevent procrastination
Time	Activity	Priority	Energy	Results/comments
2 hours	Stick at the time, but don’t be punctilious.	A	M	It is an important factor to save time
3 hours	First do important and urgent things, not an easy one.	A	H
2 hour	Updating to do list everyday emphasizes the key points	C	M	It is a critical factor in time management.
3 hours	Do the things now. Maintain deadlines.	B	H	Gears up the work with saving the time

 Time management log for day 5

Name:		Date:	29th July 2017
Goals	1. review the progress
	2. gain awareness
	3. find shortcuts
	4. best effort
Time	Activity	Priority	Energy	Results/comments
2 hours	Revise the plans appropriately	A	M	Having a contingency plan is a good pier.
3 hours	Evaluate the time spending on different activities, track the time and estimate how the time is being spent	A	L	It saves the time and maintain the flow of the work
3 hours	Avoid lengthy process and do the same work in a short process, if the outcome will come same.	C	M	It is satisfied and saves time undoubtedly
4 hours	Effort is the main core of time management and success	A*	H	Manages time successfully and gives the best result

1. To be the most effective as a project manager, I want to spend most of my time in the priority ‘A’ activities rather than ‘A*’ activities. Because most of the time the project managers involves their maximum time in meaningful work (here it is A*). As a result, it gives lots of pressure or stress and the important tasks (here it is A) get neglected. It can make the crisis. To get rid of this phenomenon most of the time should go into the A activities rather than A* activities.

2. I spent twenty-four hours on A priority activities.

This is twenty percent of my week (five days).

3. I spent thirteen hours on B priority activities.

This is 10.83 percentage of my week (five days).

4. I spent nine hours on C priority activities.

This is 7.5 percentage of my week (five days).

5. No, I am not spending too much time on unimportant things or too little time on important things. I spend most of the time on important things.

6. There are a few activities of me come under the heading of Time-Wasters. Though the amount is very little, they are –

• spending lots of time in exercise
• get engaged by using social media while working
• take too much time for relaxation.

7. Yes, there are few common distractions/interruptions to my day like mental pressure, other urgent work, pop-up notification on mobile, etc.

I could put another firm plan by updating the check list in place to address those disruptive factors. For this another plan I have to motivate my team members highly. Because they have already put their emotional investment in the previous project.

8. No, I do not procrastinate between activities or enable myself to be distracted when I should be working on important things. But sometimes I start to get distracted. When I try to block out the distractions and give concentration to my job.

9. I am doing the following activities in high energy areas –

• improve productivity by the S.M.A.R.T method
• build a qualified, motivated team
• Action planning
• develop a strategy by exercise
• arrange task by their types to gain efficiency
• doing a large and urgent task with care
• maintain the deadline to prevent procrastination
• While doing task with best effort to achieve success

      Yes, I am doing activities that are value-adding and important to me when I have high energy.

References

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Gido, J., Clements, J., & Clements, J. (2014). Successful project management. Nelson Education.

Hegazy, T. (2013). Computer-Based Construction Project Management: Pearson New International Edition. Pearson Higher Ed.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS Project. McGraw-Hill.

Leach, L. P. (2014). Critical chain project management. Artech House.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, A. (2015). Project management in construction. John Wiley & Sons.