Discuss about the Plan for Managing The 94WBR-shed Project.
Project management is considered as a critical process in any type of project. It connects all the other activities of the project altogether. There are many of the activities that take place in project management (Axelos, 2018). Here, the plan for managing the 94WBR-shed project is developed. The various plans for meeting the needs of the clients and delivering the quality project are developed. The different tool for managing the project is presented. The processes that are used for managing the scope, risks, communication, human resources, procurement, stakeholders, quality, time, cost, integration and safety of the 94WBR-shed project are presented. The processes for managing these areas of the project are described to demonstrate the understanding about managing the project.
For managing 94WBR-shed project, five phases will be considered that are:
Project Initiation: in this phase, the requirements will be gathered such as client’s requirements are identified and the changes in the requirements take place. In the end, the phase ends with signing off of the requirements.
Project Planning: In this phase, the requirements will be addressed like budget, requirements scope and timelines. The schedule will be developed after the project plan is derived. Resources will be allocated as per the schedule and budget (Wrike, 2018).
Project Implementation: the team will carry out the activities assigned to them as per the schedule and the progress will be tracked with project schedule. The senior management will be provided with updates of the project progress. The cost and efforts will be tracked for identifying the progress.
Project Controlling: with the help of the communication plan, quality assurance tests and the project plan, the project will be controlled. The success of the activities will be ascertained through comparing the outcomes with the planned outcomes.
Project Closing: after meeting the requirements, the implemented system will be handed over and the project will closeout. The entire project will be evaluated and steps will be taken to identify and reduce mistakes (Bisk , 2018).
The management of the project is important in order to accomplish the project in the available time and resources. There are different types of tools that are used for project management such as Gantt chart, Work Breakdown Structure and logic network.
Gantt chart: Gantt chart is a project management tools that help in demonstrating the relationship among the tasks. It also helps in tracking the time, demonstrate the phases, milestones, resources and scheduling the project and the project activities (Maserang, 2002). Hence, in the 94WBR-shed project, we can use this tool as it will help in establishing relationship among the tasks, assigning resources, developing schedule and indicating milestones of the project.
Work Breakdown Structure: it is mainly a tool for a hierarchical breakdown of the project deliverables that are required to be accomplished. It helps in braking down the deliverables into manageable parts that can be scheduled with cost estimation (Haughey, 2018). In the 94WBR-shed project, the use of WBS will support in breaking down the tasks of the project into manageable parts and will also help in making the project and the associated people to understand about the order of the tasks.
Logic network: This tool helps in demonstrating the sequence of the tasks or the activities in project. It indicates which activity will logically take place first or follow another activity. The milestones and the critical path can be identified through this tool. The dependencies workflow and timescale can be understood through logic network (Haughey, 2018). In the 94WBR-shed project, this tool can be used for understanding the sequence, critical path, time scale and workflow.
The scope of the project is to accomplish the 94WBR-shed project that includes some minor demolition works in the backyard and construction of a large shed on the property on time. The scope of this project can be managed through following the three steps that are planning, controlling and closing which are the key steps in scope management of the project.
In the planning of the scope of the project it includes defining the work that should be accomplished and planning to manage the project. Hence, this should define the work related to 94WBR-shed project to be accomplished.
In controlling and the monitoring process, it is important to focus on tracking, controlling scope creep, approval and disapproval of the changes and documentation tracking (APM, 2018). Hence, all the documents related to 94WBR-shed project should be tracked and all the changes should be evaluated.
In closing of the project scope, the audit related to the deliverables of the project and the evaluation of the outcomes in comparison to the original plan is performed. Hence, the deliverables of 94WBR-shed project should be audited and the original plan should be compared with the outcomes (Monnappa, 2018).
In all the projects, the risk is inevitable. It is important to ensure that the risks are minimal. The risks can impact the project positively and negatively. For managing the risks of the 94WBR-shed project, fur steps will be considered:
Risk Identification: the risks of the projects can be identified through different strategies and brain storming. After the identification of the risks, it should be handled by the project manager and team. The major risks in the project can be budget risk, supplier risk and resource risk. It is important to manage these risks for the accomplishment of the project on time (APM, 2018).
Risk Quantification: the evaluation of the identified risks can be performed on the basis of quantity. The analysis of the likelihood of the risks can be ascertained through the matrix indicating probability and impact. The matrix will include four categories that are low, high medium and critical. As per the level of the impact and probability, the risks can be managed.
Risk Response: it is important to minimize or eliminate the risk to reduce its effect upon the project. Hence, as per the quantification of the identified risks of the project, the response strategies for the risks can be implemented that are risk avoidance, risk mitigation, corrective action and risk acceptance (PB, 2018).
Risk Monitoring and Control: The monitoring of the risks on the regular basis will be conducted. The changes will be implemented and the new risks will be identified through evaluating and monitoring (Tutorials Point, 2018).
In the 94WBR-shed project, the communication management is important for ensuring appropriate and timely storage, distribution, collection and generation of the information. This will consider that who need what type of information and at what time along with the goal of communicating the information as well as the channel of communication. The planning to manage the flow of communication among stakeholders will involve:
In the 94WBR-shed project, the procurement management is important for establishing relationship with the vendors of the goods and the services throughout the product life cycle. The procurements management includes mainly three processes that are:
Planning Process: In the planning process, the official plan for the procurement management will be developed. The decision related to items to be procured internally and externally outsourced will be taken. This will impact the financial scope and the budget of the project. Sample documents of procurements will be prepared. The criteria framework for selecting potential vendors will be developed. The selection matrix will be developed on the basis of requirements, budget, risks, schedule and scope of project.
Selection Process: The different vendors will be compared and the best ones will be selected. Procurement contracts will be decided and the resource calendars will be created. The changes in the project will be made as per the resource calendars
Administration Process: The tools and techniques will be used for managing the relationship with the vendors. The changes in the project will occur due to the development of the procurement spreadsheets and documents. The changes in the contract will be evaluated through centralized contract system to identify the need of change in the contract.
Closing process: It involves noting successful processes, weaknesses and summarizing future needs of the project. Audits can be done through utilizing performance matrices to grade overall project (Best Value Schools, 2018).
The stakeholders’ management is considered about meeting the expectations of the stakeholders of the project. It is important to keep the stakeholders of the project happy. The analysis of the stakeholders is first priority in the stakeholders’ management. The stakeholders are classified and the requirements and the needs of the stakeholders are identified. The strategies are used for managing the stakeholders.
For managing customers, the needs of the customers, their culture are identified before execution of project to resolve conflicts. Project team members are managed by satisfying them through communicating the information in meetings. The executives are managed through providing them with the milestone plan and they are provided with the updated information related to risks in the project. The resource managers are managed through establishing good relationship so that they can fulfil the request related to manpower or equipment (Wrike Inc. , 2018).
In managing human resources, it is important to organize, manage and lead the team members of the project. The people are assigned with the responsibilities and roles for accomplishing the project on time. The processes that are involved in human resource management are:
Human resource management plan: the identification and documentation of the project responsibilities roles, required skills, creating staff management plan and reporting relationships will be included in this process.
Acquiring project team: This process includes the confirmation of the availability of the human resources and acquiring the required team to accomplish the tasks of the project.
Developing project team: improving the interaction among the team members, improving competencies and team environment is included in this process for enhancing the performance of the project.
Managing project team: the performance of the team members will be tracked in this process. The team will be provided with the feedback and the issues of the team will be resolved along with managing the change (Murdick, 1976).
Quality management of the project is important for delivering good quality of project. The quality management includes three phases that are:
Quality planning: It involves the identification of the quality requirements for the project and the deliverables. The documentation of the measures to meet the quality requirements is prepared. The quality checklists, quality metrics and quality management plan are the outputs of this process (Chandana, 2017). As meeting the needs of the customers and the stakeholders is the objective of this project hence the plan will focus on it for this project.
Quality assurance: The verification of the processes of the project is performed in this phase of quality management plan to deliver good quality of project. The project audits and the process checklist are the methods that can be used for quality assurance of the project.
Quality control: The verification of the project about whether the quality requirements are met or not are included in this process. Quality control of project can be done through testing and peer reviews. The results of the process will provide with the information whether the corrective actions are needed or not (PROJECT-MANAGEMENT-SKILLS, 2018).
The time management of the project is important as it affects the overall cost of the project. the process of time management includes:
Defining activities: All the activities of the project are defined in this process
Sequencing activities: The defined activities are arranged in a sequence to be executed. The interdependencies should be considered while sequencing
Resource estimation: the resources needed to accomplish the activity are estimated. The duration of activity depends upon allocated resources. Resource allocation should be clear to project team so that the time can be managed accurately.
Duration and effort estimation: the duration of each activity should be estimated through estimation mechanisms like WBS. After this, the critical path of project must be determined to identify the total duration of project.
Schedule development: schedule of project is developed with the help of the duration, sequence and resources for each activity. The schedule can be developed using Gantt chart in MS project. It can help in monitoring the activities visually.
Schedule control: Update of the project schedule is important for executing the change (Tutorials Point, 2018).
Cost management help in accomplishing the project within the approved budget. The process of cost management includes:
Safety management is important for ensuring the safety and health at workplace. the process includes:
Hazard identification and risk assessment: the hazards should be identified and assessed on regular basis. It involves hazard identification, risk rating, control and review and taking risk control measures. After identification, the rating to the risk can help in identifying the high level of risk and the actions to control such risks.
Training and continuous improvement: the training should be provided to the project team in order to reduce accidents by providing information for wearing safety equipments and careful handling of the various machines and equipments. In the training, the team will be able to develop the skills to perform the activity with safety and skills.
Reporting: Any type of accident during the project should be report and should be further initiated to identify the cause. Treating the injuries of individuals and taking actions to reduce the risks of accidents is important for improving the commitment of the project team towards the project and the organization. Considering team’s safety can improve their commitment.
Reviewing: reviewing the safety plan and the effectiveness of the plan should be review to identify whether the plan is able to meet the expectations or not. The action plans for the improvement of the safety should be developed (WordPress, 2002).
Integration management involves the activities for defining, identifying, combining, coordinating and unifying the different processes of the project. It includes:
Development of the project charter: a formal document for authorizing the project is developed that provide the authority to the project manger to make use of the resources for the activities of the project.
Development of Project Management Plan: the preparing, defining and coordinating all the plans and integrating them in a comprehensive plan are considered in this process.
Managing project team: leading the team and implementing the approved changes for attaining the objectives of the project is considered in this process.
Monitoring and controlling project: tracking, reviewing and reporting the progress in comparison to defined performance objective are done in this process.
Performing integrated change control: reviewing the change requests, change approval, managing changes, project management plan, project documents as well as communication their disposition is performed in this process.
Closing phase: all the activities are finalized across all process groups for completing the project is considered in this process (Sharma, 2017).
References
APM (2018) Introduction to Risk management [online]. Available from: https://www.apm.org.uk/body-of-knowledge/delivery/risk-management/ [Accessed 20 May 2018].
APM (2018) Introduction to scope management [online]. Available from: https://www.apm.org.uk/body-of-knowledge/delivery/scope-management/ [Accessed 20 May 2018].
Axelos (2018) What is Project Management? [online]. Available from: https://www.axelos.com/best-practice-solutions/prince2/what-is-project-management [Accessed 20 May 2018].
Best Value Schools (2018) What is Project Procurement Management? [online]. Available from: https://www.bestvalueschools.com/faq/what-is-project-procurement-management/ [Accessed 20 May 2018].
Bisk (2018) Five Phases of the Project Management Lifecycle [online]. Available from: https://www.villanovau.com/resources/project-management/5-phases-project-management-lifecycle/#.WwK7tTSFO1s [Accessed 20 May 2018].
Chandana (2017) Quality Management in Project Management [online]. Available from: https://www.simplilearn.com/quality-management-in-project-management-article [Accessed 20 May 2018].
Goudar, J. (2018) Effective Project Communication Management [online]. Available from: https://www.projectperfect.com.au/white-paper-effective-project-communication-management.php [Accessed 20 May 2018].
Haughey, D. (2018) Project Management Tools [online]. Available from: https://www.projectsmart.co.uk/project-management-tools.php [Accessed 20 May 2018].
Maserang, S. (2002) Project Management: Tools & Techniques [online]. Available from: https://www.umsl.edu/~sauterv/analysis/488_f02_papers/ProjMgmt.html [Accessed 20 May 2018].
Monnappa, A. (2018) Project Scope Management: What It is and Why It’s Important [online]. Available from: https://www.simplilearn.com/project-scope-management-importance-rar89-article [Accessed 20 May 2018].
Murdick, R.G. (2006) Managing human resources in project management. Project Management Quarterly, 7(2), pp.21–25.
PB (2018) 11.2 Risk Management Process [online]. Available from: https://pm4id.org/chapter/11-2-risk-management-process/ [Accessed 20 May 2018].
Project-Management-Skills (2018) Project Cost Management [online]. Available from: https://www.project-management-skills.com/project-cost-management.html [Accessed 20 May 2018].
Project-Management-Skills (2018) Project Quality Management [online]. Available from: https://www.project-management-skills.com/project-quality-management.html [Accessed 20 May 2018].
Sharma, E. (2017. Project Integration Management and its Process Groups [online]. Available from: https://www.simplilearn.com/project-integration-management-process-rar86-article [Accessed 20 May 2018].
Tutorials Point (2018) Project Risk Management [online]. Available from: https://www.tutorialspoint.com/management_concepts/project_risk_management.htm [Accessed 20 May 2018].
Tutorials Point (2018) Project Time Management [online]. Available from: https://www.tutorialspoint.com/management_concepts/project_time_management.htm [Accessed 20 May 2018].
WordPress (2002) Safety Management System – A Guideline [online]. Available from: https://elibrarywcl.files.wordpress.com/2015/02/dgmstechst-circular-no-13-of-2002-safety-management-system.pdf [Accessed 20 May 2018].
Wrike Inc. (2018) What is Project Stakeholder Management? [Online] Available at: https://www.wrike.com/project-management-guide/faq/what-is-project-stakeholder-management/ [Accessed 20 May 2018].
Wrike (2018) What are the Phases of Project Management? [Online] Available at: https://www.wrike.com/project-management-guide/faq/what-are-the-phases-of-project-management/ [Accessed 20 May 2018].
Essay Writing Service Features
Our Experience
No matter how complex your assignment is, we can find the right professional for your specific task. Contact Essay is an essay writing company that hires only the smartest minds to help you with your projects. Our expertise allows us to provide students with high-quality academic writing, editing & proofreading services.
Free Features
Free revision policy
$10Free bibliography & reference
$8Free title page
$8Free formatting
$8How Our Essay Writing Service Works
First, you will need to complete an order form. It's not difficult but, in case there is anything you find not to be clear, you may always call us so that we can guide you through it. On the order form, you will need to include some basic information concerning your order: subject, topic, number of pages, etc. We also encourage our clients to upload any relevant information or sources that will help.
Complete the order form
Once we have all the information and instructions that we need, we select the most suitable writer for your assignment. While everything seems to be clear, the writer, who has complete knowledge of the subject, may need clarification from you. It is at that point that you would receive a call or email from us.
Writer’s assignment
As soon as the writer has finished, it will be delivered both to the website and to your email address so that you will not miss it. If your deadline is close at hand, we will place a call to you to make sure that you receive the paper on time.
Completing the order and download