Question:
Discuss About The Used Methodology For Project Management?
The Project Management is considered as a critical task among the industries and especially in the Information Technology related companies in which more number of projects are in progress. There are many methodologies to manage the projects. In this assignment, PRINCE2 methodology is taken for the analysis. PRINCE2 stands for PRoject In Controlled Environment. This method is developed by the Central Computer and Telecommunications Agency. Now it has become a very commonly used methodology for the project management. Seven processes are carried over by this methodology for managing a project. This methodology is the procedure based methodology that follows a defined structure. The roles and responsibilities of the members involved in the project is defined clearly in this methodology. The documentation that stores all the stages of the project is very clear. It also make sure the improvements that can be made for an organization. It is going to be discussed whether the management methodology is a management level activity. This methodology is being explained with an implementation plan. The benefits and issues that are included in this methodology is included in this essay and finally considering the issues of the PRINCE2 method the measures for resolving the difficulties are going to be addressed. The usage of this method is beneficial to the organization in many ways. So all big companies and the departments in the Government are adopting this methodology.
Project management methodology called PRINCE2 is used for project management effectively (Kerzner, 2014). PRINCE2 is a process-based technique for management of projects (Projects IN Controlled Environments). It has founded in UK, the standard name is de facto which is used extensively by UK state (Bentley, 2013). It has begun to identify and used regularly in private department in UK, this PRINCE2 methodology is located in public sector that offering practice guidance of non-proprietorially for project management and it is begin develop globally.
PRINCE 2 offers scalable and custom-made method for the purpose of managing all kind of projects. Unpredictability and modification are the essential cause that locate the PRINCE2 method adoption by the group (Agile Project Management, 2013). There are usually many modification during the project stage, people mind change, and changes in requirements (Harris and Harris, 2010). These will induce what the project is doing. PRINCE2 has a method of managing the way induce impact on the process of project in order to protect the project leads in the wrong path.
The most of the organizations wish to implement PRINCE2 for their preferred methodology for project management initiate with proper training. Training is an essential as it is a difficult structure with many intersection and processes (Lawton, n.d.). The training will offers for everyone with the specialization of knowledge where they require to maintain a project with perceptive of the language used (Bently, 2012). It is well adaptable method and it can be useful for all kind of projects, there is no matter how the project is big or small
To implementing the method called PRINCE2 the technique can be considered as a project, which has been finished by many team (Harrin and Peplow, 2012). Where, PRINCE2 business coach is an alternative approach. The main aim of coaching or mentoring is to make sure the development of PRINCE2 method that observe during the stage of training. Therefore, that complete skills transference can be import into the workplace. Figure1 represents the project management methodology which is in appendix A.
Project management methodology called PRINCE2 is used for project management effectively. It help to work out with people who presumed to be involve during their role, a project with their responsibilities (Roudias, 2015). PRINCE2 method is depends upon a group of processes to perform from initial stage to end, and it clearly exposed the type of data need to be collected. Moreover, The PRINCE2 method also known as the authentic standard named as de-facto for project management in UK and it is one of the most developed form of project management system internationally (Institute and Project, 2012). Additionally, the main benefits of PRINCE2 has ridiculous adaptability of organization and it can be hired around complete kind of projects. This kind of habit will be redirected to towards the peak of detail and formality (Haugan, 2011). As an outcome, providing the impression that PRINCE2 has departmental and stuff with the rules and regulations (Hedeman, Fredriksz and Vis van Heemst, 2009). Likewise, it could lead to inexpert shortcuts has been consider into a projects that can be impose the sincerity and virtue of the PRINCE2 methodology along with the maintenance and management of risk it provided. Figure 2 shows the corresponding implementation plan which is in Appendix A.
Usually, there are six variables included in any kind of project so six aspects of project performance have to be compromise with this:
The project cost
The project has to get in proper and affordable amount. It may initiate with a appropriate budget in memory; there are number cause which can lead to dept explosion and the different kind of chances to minimize the price.
Timescale
Combined to this, and perhaps the further most-frequent question inquire from a project managers is “When it will be finished?” frequently projects passed from the illustration due to costs failure, scope, quality, and management of risk.
Quality
Finishing the project on period and also within the budget is not huge encouragement, hypothetically that the project outcome will not work properly. In the expression of PRINCE2, the complete product if project should be suitable for desire of work.
Scope:
Another main agree question is; precisely what will the convey of the project? And absence of important skill to it. The various clients concerned with a consideration of cross-purposes regarding to this. Range of the scope has extremely complex and smooth as related to other projects during the stage of large-scale projects. There are essential to understanding on the scope of project. Moreover, the use of Project Manager to an accurate knowledge of what should append and what should not available within the project scope.
RISK
Each and every project consist with the risk, most frequent question asked about this is “how much risk is best to accept “if we build a residence in near proximity to the field of ignored mine, which may be rely on front of the subsidence. So as far, firstly to protect against it or otherwise prove by surveys have taken appropriately.
The issues that are enclosed in using the PRINCE2 methodology for managing the project is discussed in this section. The issues that are involved are explained below
Change in Mangement
The PRINCE2 methodology for managing the project is based on the procedure, so if the customer or client needs any changes in the already provided requirements in the middle of the development, it is not supported in this methodology (Pawar and Mahajan, 2017).
Time Consumption
PRINCE2 methodology always do the documentation that is very heavy. So as the documentation is heavy, the time taken to complete a project is high (Pawar and Mahajan, 2017).
Management of the Risk
PRINCE2 performs in very poor way to manage the risk in the project, it is not capable of finding the risk involved in the project at the early stage. Even though if the risk is identified, The methodology does not provide any measures how the issues are solved in the projects and it does not provide the information about the decisions made in the projects. Managing the risk is the process that has to be performed in every step of the project until the deliverable gets ready, requires to identify the risk and to proceed some other way for resolving the risk (Pawar and Mahajan, 2017).
Aspects of the Specialist
In some projects, it is required to carry over the part of the project that is performed technically. PRINCE2 does not support the carryout process of the technical part of the project. The activity aspects that are not in the PRINCE2 methodology are Models of Engineering, Lifecycle of the project etc (UKEssays, 2017).
Superior Capability
When considering the capability of the superior, the PRINCE2 method does not specify the skills of the leadership, encouragement skills and the skills that are interpersonal. But specifying this types of the skills is very significant in a project. The PRINCE2 methodology do not consider about the effect of one product of the organization in other products that are being produced in that organization (Kerzner, 2014).
Requirement Specification
The PRINCE2 methodology does not consider the requirements of the project which is the major task involved in the project. If the requirements goes wrong, the entire project will go wrong. So considering the requirements is not supported in this PRINCE2 methodology. If the developer does not consider the requirements, it makes the impact in the entire project which the client will not accept the project and it may lead to waste of time and money (Kerzner, 2014).
PRINCE2 methodology is the method that is widely used in industries and it is a standard for the government of United Kingdom. The difficulties involved in this methodology needs to be resolved. The first and foremost thing to resolve an issue, is that the issue should be taken to the Project Manager’s knowledge. The Project manager should take the issue into account and he must acknowledge the issues and the reasons that causes the issues (PRINCE2 Blog, 2017). Make sure that the efficient persons who have experience, potential and awareness are apponied in the posts of executive, superior roles and the senior roles of the user. The number of persons included in the project board should not be more than 5. If there is a necessity, make an arrangement for a workshop to make clarity on the objectives and the requirements of the business. If the calrity made on the objectives and requirements are not clear to the persons involved in the project, do not think to drop the project. Refer to the problems that are faced in previous projects and find the resolutions that are used to resolve the issues in the old projects. Assure that the assumptions, estimations that are involved in the plans of PRINCE2 is in right way. Make assurance that the client and the key stakeholders of the project understood the requirements of the project clearly. Make a double check in the approaches used for the projects involves the options like “do nothing”, “do minimum” and “do anything” (PRINCE2 Primer – Mastering PRINCE2 Project Management, 2017). The risks involved in the previous project should be addressed once so that it will not be repeated in the project that is in progress. The 7 processes that are involved in the PRINCE2 methodology should be addressed carefully in a step by step approach. The roles and responsibilities of each person who are involved in the project should be clear and they should work according to their role. The Project should be divided into different stages and each stage has to be addressed by separate teams so that the persons will not get confused of the progress. These are the measures that can be taken for implementing the project successfully (Pawar and Mahajan, 2017).
The PRINCE2 methodology consists of more number of benefits. Nowadays, large projects in the field of Information Technology and the departments of the Government followed this methodology because of its advantages. The office of the government commerce in the year of 2007 has adopted this methodology because of its beneficial principles and themes (Jamali and Oveisi, 2016).
Reliability
In the PRINCE2 methodology, the project is being divide into different stages in which the project management is made easy. This separation of stages hepls the teams of the project to make the deliverable on time. The stages should be used compulsorily in this methodology. The number of persons required for the projects is not fixed, it gets varied according to the requirements of the project and depends on the management. There are 2 stages in this methodology which are Technical stages and Management stages. The technical stage is considered as a skill for the specialist whereas the stage of management is regarding the resource allocation and the authorities who spend on projects (Pawar and Mahajan, 2017).
Cooperation
The major benefit is the cooperation among the team members of the project. This methodology makes a healthier relationship between the team members of the project. Communication among the members of the project is in good way. So the persons can reveal their suggestions or decisions in the meetings and reports of the project. This makes the individuals in the project to identify each and every roles clearly (Pawar and Mahajan, 2017).
Appropriate Documentation
As the PRINCE2 methodology is based on the procedure, the details of the stages that are included in the project is documented in an appropriate way. So the teams work easily by refering the documents (Pawar and Mahajan, 2017).
Concentration on Deliverable
A project may get success, by the deliverables not by the activities involved in it. The PRINCE2 methodology focuses on the deliverables regarding their quality and appropriateness. The on-time delivery, and the standard of the deliverable leads to the satisfaction among the customers (AXELOS, 2017).
Exception Management
The Board that is being appointed for the project manages the exception not for every encountered exception but only when the issue reaches the maximum extent and this is very significant use of the senior management team (AXELOS, 2017).
Establishment of the Project Support
Project Support office is established in the management techniques of the PRINCE2. In many companies, informing the teams about the project, organizing meetings, update plans of the project and keeping files are usually managed by the Project manager who is already under a pressure for many other projects. So the PRINCE2 methodology provides a project support team who keeps track of all those activities that need not to be carried over by the manager of the project (Prince2.com, 2017).
Conclusion
The research of PRINCE2 method offered achieving outcome for the study the project management implementation revealed that PM was necessity for human since traditional histories when they begin analyzing and construct huge projects. This methodology also promoted that the trend to adopt stuff instantly. Since it is expanding over the world very quickly. Prince2 method depends on splitting the project into smoothly manageable and maintainable level, which can help to increase the adaptability of PRINCE2 greatly. The key achievement of PRINCE2 is to remind where adaptability. Moreover, it will be tailor-made for all kind of project blind of companies and retail place. Implementation of PRINCE2 is more efficient than offering employee with training. Therefore, it is all about founding best practice of project management into the working environment and also performing organizational advantages throughout the enhanced project guidance.
References
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