Project Charter For RALS Roistering Project

Measurable Organizational Value

In this report, it mainly discussed about the detailed information related with the RALS Roistering project that mainly undertaken by Virtucon from Globex.

Measurable Organizational Value

The Rivererina Agriculture and Lifestyle Show held by BT & Sons Farming Equipments on November 2009. This particular show is mainly pre-arranged to display different agricultural equipments, products and so forth. From few years, RALS increases the business much in size and also requires having the active participation of numbers of volunteers to have successful demonstration. Numbers of professionals appointed by Globex managed all the data and information that mainly linked with all volunteers manually. On the other hand, managing all information becomes more time consuming process as volunteer numbers get increased in rapid manner. Hence, Globex undertook all tasks to develop the roistering system to store all details of volunteers who are participating in RALS.

The impact of project that observed in this project is mainly discussed below:

Operations: Successful implementation of roster system would create the task to maintain all details of RALS employees in much easier manner.
Strategy: the implementation of RALS system leads to facilitate the tracking process of volunteers who mainly participate in this show.
Financial: the system also requires much initial investments that also expect the long run Globex to obtain the benefits of same.
Customers: the system mainly designed to do the internal usage of Globex and also created the considerable impact on customers.
Social: the project causes no impact on society at any large extent.

Sl. No Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Value	Project Attribute
1	Better	Quality concern of project Data security
2	Faster	Response time
3	Cheaper	Resource cost
4	Do more	Storing of contact details of volunteers Storage of previous work experience of volunteers

The following table provides an extensive analysis all the stakeholders associated with the project

Sl. No	Stakeholder	Target	Expectation
	Organizational head	Increase of business profit, retention of employees	More profit outcomes
	Project Management team	Proper management of project resources, time management to deliver the project on-time	Proper delivery of the project depending on given time, costs etc
	Volunteers	Customers	Helps them to have the proper understanding about the Roistering system
	Employees	Business	Take active part to run the business and also in the earning of profit under guidance of project management team

The estimated required time frame to achieve the measurable organizational value provided in the below table:

Task Name	Duration	Start	Finish
RALS Roster Project	260 days	Mon 01/02/17	Fri 12/29/17
Project starts	0 days	Mon 01/02/17	Mon 01/02/17
Phase 1: Project Startup	25 days	Mon 01/02/17	Fri 02/03/17
Phase 2: Solution Requirements Analysis	36 days	Mon 02/06/17	Mon 03/27/17
Phase 3: Solution Design	47 days	Tue 03/28/17	Wed 05/31/17
Phase 4: Prototype	38 days	Thu 06/01/17	Mon 07/24/17
Phase 5: Iteration 1	35 days	Tue 07/25/17	Mon 09/11/17
Phase 6: Iteration 2	18 days	Tue 09/12/17	Thu 10/05/17
Phase 7:Iteration 3	18 days	Fri 10/06/17	Tue 10/31/17
Phase 8: Final Release	10 days	Wed 11/01/17	Tue 11/14/17
Phase 9: Project Completion	33 days	Wed 11/15/17	Fri 12/29/17
End of project	0 days	Fri 12/29/17	Fri 12/29/17

The below table mainly discussed about the summarization of MOV of the selected project:

Sl. No	Measurable Organizational Value	Attribute
1	Goal of the project	Development of an automated roster system to record all volunteers details who mainly participated in the RALS
2	Area of impact	Operational impact, Strategy, Financial, customer, society
3	Stakeholder	All employees of Globex including the organizational heads manage the all records of volunteers who mainly participated in RALS, and also the project team that mainly appointed by Virtucon
4	Time schedule to achieve the MOV value	260 day

Scope of the Project

In Scope

Includes

System Functions

The system mainly designed that allows to maintain the volunteers records who participated in RALS based on the below aspects:

i. Names of Volunteers

ii. Contact details

iii. The organization who offers the services

iv. Qualifications of volunteers

System Documentation

i. Use case models of system

ii. Elaborated functional descriptions of system

iii. Various hardware requirements to run the system

The project will not provide:

Out of Scope	Includes
System support and enhancements	Provide after sales support to client (installation of system)
Training	Giving training to all Globex employees who use the roistering system
System maintenance	The proper maintenance of system where the roster system are installed will not be taken in consideration within the scope of project

Table 1: Resources required for the project

Resource Name	Type	Material Label	Initials	Group	Max. Units	Std. Rate
Project Manager	Work		P		100%	$150.00/hr
Business analyst	Work		B		200%	$80.00/hr
System designer	Work		S		500%	$70.00/hr
System developer	Work		S		1,000%	$70.00/hr
System Tester	Work		S		600%	$70.00/hr
Technical writers	Work		T		300%	$50.00/hr
Hardware components required for developing the ICT system	Material		H			$10,000.00
Software components required for developing the ICT system	Work		S		100%	$0.00/hr
Testing manager	Work		T		100%	$105.00/hr
Development manager	Work		D		100%	$105.00/hr

Work breakdown structure of the project

Table 1: Work breakdown structure of the project

Outline Number	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
0	RALS Rostering Project	260 days	Mon 01/02/17	Fri 12/29/17			$290,600.00
1	Project starts	0 days	Mon 01/02/17	Mon 01/02/17		Project Manager	$0.00
2	Phase 1: Project Startup	25 days	Mon 01/02/17	Fri 02/03/17			$19,840.00
2.1	Gathering information regarding the client requirements	5 days	Mon 01/02/17	Fri 01/06/17	1	Business analyst	$3,200.00
2.2	Developing a project charter	3 days	Mon 01/09/17	Wed 01/11/17	3	Business analyst, Technical writers	$3,120.00
2.3	Developing an initial management plan of the project	5 days	Thu 01/12/17	Wed 01/18/17	4	Business analyst, Technical writers	$5,200.00
2.4	Identification of the resources that would be required for the project	4 days	Thu 01/19/17	Tue 01/24/17	5	Business analyst	$2,560.00
2.5	Estimation of budgetary requirements	4 days	Wed 01/25/17	Mon 01/30/17	6	Business analyst, Technical writers	$4,160.00
2.6	Estimation of time requirements	4 days	Tue 01/31/17	Fri 02/03/17	7	Technical writers	$1,600.00
2.7	End of project startup phase	0 days	Fri 02/03/17	Fri 02/03/17	8		$0.00
3	Phase 2: Solution Requirements Analysis	36 days	Mon 02/06/17	Mon 03/27/17			$41,240.00
3.1	Communication with the representatives of the client to gather information regarding the specific requirements of the client	7 days	Mon 02/06/17	Tue 02/14/17	9	Project Manager, System designer, System developer	$16,240.00
3.2	Developing use case models of the system	7 days	Wed 02/15/17	Thu 02/23/17	11	System designer	$3,920.00
3.3	Review of the use case models by the representatives of the client	10 days	Fri 02/24/17	Thu 03/09/17	12	Project Manager	$12,000.00
3.4	Developing the test strategy to be utilized after the rostering system has been implemented	7 days	Fri 03/10/17	Mon 03/20/17	13	Testing manager	$5,880.00
3.5	Updating the project plan	5 days	Tue 03/21/17	Mon 03/27/17	14	Business analyst	$3,200.00
3.6	End of requirement analysis phase	0 days	Mon 03/27/17	Mon 03/27/17	15		$0.00
4	Phase 3: Solution Design	47 days	Tue 03/28/17	Wed 05/31/17			$35,000.00
4.1	Developing the architectural plan of the proposed system	7 days	Tue 03/28/17	Wed 04/05/17	16	Development manager, System designer	$9,800.00
4.2	Architectural plan reviewed by the representatives of the client	10 days	Thu 04/06/17	Wed 04/19/17	18	Development manager	$8,400.00
4.3	Developing detailed architectural plans	15 days	Thu 04/20/17	Wed 05/10/17	19	System designer	$8,400.00
4.4	Developing the test plan in details	15 days	Thu 05/11/17	Wed 05/31/17	20	System Tester	$8,400.00
4.5	End of solution design phase	0 days	Wed 05/31/17	Wed 05/31/17	21	Project Manager	$0.00
5	Phase 4: Prototype	38 days	Thu 06/01/17	Mon 07/24/17			$64,320.00
5.1	Developing a prototype of the proposed solution	20 days	Thu 06/01/17	Wed 06/28/17	22	Development manager, Software components required for developing the ICT system, System designer, System developer, Hardware components required for developing the ICT system[1]	$49,200.00
5.2	Making the prototype available to the clients	15 days	Thu 06/29/17	Wed 07/19/17	24	Development manager	$12,600.00
5.3	Client accepts system design after reviewing the prototype	3 days	Thu 07/20/17	Mon 07/24/17	25	Development manager	$2,520.00
5.4	End of prototype phase	0 days	Mon 07/24/17	Mon 07/24/17	26	Project Manager	$0.00
6	Phase 5: Iteration 1	35 days	Tue 07/25/17	Mon 09/11/17			$50,600.00
6.1	Including all functionalities in the prototype accepted by the client	30 days	Tue 07/25/17	Mon 09/04/17	27	System designer, System developer, Hardware components required for developing the ICT system[1],Software components required for developing the ICT system	$43,600.00
6.2	Designing the test cases that would be utilized for verifying the operational activities of the ICT system	5 days	Tue 09/05/17	Mon 09/11/17	29	System Tester, Testing manager, Software components required for developing the ICT system	$7,000.00
6.3	End of iteration 1	0 days	Mon 09/11/17	Mon 09/11/17	30	Project Manager	$0.00
7	Phase 6: Iteration 2	18 days	Tue 09/12/17	Thu 10/05/17			$23,520.00
7.1	Conducting tests on the ICT system based in adherence to the test cases defined in the last phase	15 days	Tue 09/12/17	Mon 10/02/17	31	System Tester, Testing manager, Software components required for developing the ICT system	$21,000.00
7.2	Publishing the results of the test cases	3 days	Tue 10/03/17	Thu 10/05/17	33	Testing manager	$2,520.00
7.3	End of Iteration 2	0 days	Thu 10/05/17	Thu 10/05/17	34	Project Manager	$0.00
8	Phase 7:Iteration 3	18 days	Fri 10/06/17	Tue 10/31/17	35		$26,520.00
8.1	Including changes in the application in accordance to results of the test cases	10 days	Fri 10/06/17	Thu 10/19/17		System designer, System developer, Hardware components required for developing the ICT system[1],Software components required for developing the ICT system	$21,200.00
8.2	Conducting tests on the application	5 days	Fri 10/20/17	Thu 10/26/17	37	System Tester, Software components required for developing the ICT system	$2,800.00
8.3	Publishing the results of the testing activities	3 days	Fri 10/27/17	Tue 10/31/17	38	Testing manager	$2,520.00
8.4	End of Iteration 3	0 days	Tue 10/31/17	Tue 10/31/17	39	Project Manager	$0.00
9	Phase 8: Final Release	10 days	Wed 11/01/17	Tue 11/14/17			$13,960.00
9.1	Developing all necessary documents	7 days	Wed 11/01/17	Thu 11/09/17	40	Business analyst, Testing manager	$10,360.00
9.2	Delivering the application and project documents to the client	3 days	Fri 11/10/17	Tue 11/14/17	42	Project Manager	$3,600.00
9.3	End of final release phase	0 days	Tue 11/14/17	Tue 11/14/17	43	Project Manager	$0.00
10	Phase 9: Project Completion	33 days	Wed 11/15/17	Fri 12/29/17			$15,600.00
10.1	Developing evaluation reports for all resources associated with the project	15 days	Wed 11/15/17	Tue 12/05/17	44	Technical writers	$6,000.00
10.2	Developing review reports	15 days	Wed 12/06/17	Tue 12/26/17	46	Technical writers	$6,000.00
10.3	Releasing resources	3 days	Wed 12/27/17	Fri 12/29/17	47	Project Manager	$3,600.00
10.4	End of project completion phase	0 days	Fri 12/29/17	Fri 12/29/17	48	Project Manager	$0.00
11	End of project	0 days	Fri 12/29/17	Fri 12/29/17	49	Project Manager	$0.00

The milestone of this project is mainly listed in the below table:

Project Milestone	Deliverable	Expected Date
Project Start-up	Project charter and project management plan	3^rd February, 2017
Solution Requirements	Different requirement specifications (use cases or similar) Test cases restructured Project Plan	27^th March, 2017
Solution Design	Fully implemented architecture as well as detailed design Detailed test plan	31^st May, 2017
Prototype	Various components of solution	24^th July, 2017
Iteration	Extra functionalities Test Cases	11^th September, 2017
Iteration	Test results	5^th October, 2017
Iteration	Test results	31^st October, 2017
Final Release	Solutions including all documentations and rough work	14^th November, 2017
Project Completion	Individual evaluation reports	29^th December, 2017

Assumptions

The plans and estimates for this project are based on the following assumptions:

All Globex employees mainly associated with different tasks to maintain different records of volunteers who taken part in the RALS are capable enough to utilize all IT functionalities.
All volunteers associated with the RALS project get willing to share different personal and associated project details.
The benefits achieved after the installation of system outgrows the financial investments that made by Globex.
All the members of the project management team occurs significant experience to utilize the selected tools to develop this project.

Risk Assessment

All the associated risk of the project are mainly discussed below along with the raking of risks:

Risk Rating

(Note that the risks need to update as the project proceeds.)

Id	Possible Unwelcome Event	Likelihood (L) 1, 2, 3	Severity (S) 1,2,3	Ranking L * S
1.	Start-up Phase: Improper budget estimation	2	3	6
2.	Analysis Phase: Exact requirements of this project are mainly not identified in proper manner.	1	3	3
3.	Design Phase: In-complete test plan	1	2	2
4.	Prototype Phase: Prototype may not get approved by clients	2	3	6
5.	Iteration Phase: different irregularities that may not get revealed by the testing phase	3	3	9

1 is a low risk, 9 high risk.

Id	Event	Risk mitigation or contingency
1	Start-up Phase	All budget requirements need to get updated based on the project progression
2	Analysis Phase	Numbers of meetings occurred with the project representatives
3	Design Phase	All test plans are revised before doing the finalization
4	Prototype Phase	All types of changes are mainly included in prototype according to the instruction that mainly provided by customers
5	Iteration Phase	All final test activities are needed to be conducted to do the final review of the project

Philosophy of the team

The prime objective of this project management team is to offer better quality system solutions to clients so that all specific requirements of project are met.

Ensuring quality

A set of verification activities

all project team members are needed to be encouraged to have the better review of the system by identifying all types of errors, issues and also the violation of different rules and principles.

Different examinations are mainly be conducted by identifying various domains that can be improved in further.

Reviewing of different testing techniques that can be applied to inspect the software without having pro[per execution.

acceptance testing are needed to be conducted to validate the facts that mainly designed to validate the reason about the system based on different specific requirements set by the clients. Different forms of acceptance testing are occurred in this project including the alpha testing, beta testing etc.

Different end users of this system are requested to provide .the review report after doing the proper use of system.

Annotated Bibliography

Article 1: “Project Management: The Managerial Process with MS Project”

The article has been written by Larson and Gray (2013) and kit has covered the impact of the management process for the development of project operations. The analysis of the project integration would form the smart analysis of the project analysis and its system development for the operational processing. The managerial process of the project management is employed for forming the use of MS Project software for implying the accurate and effective processing of the organization. The improvisation of the project planning with the help of project integration and development would be helpful for developing the smarter operations for the project analysis. The evaluation of the project plan in terms of the effective management strategies would comprise of developing the formation of the system integration.

Article 2: Project management: a systems approach to planning, scheduling, and controlling

The article was made by the Kerzner (2013) and it would form the involvement of the effective processing. The project management would be helpful for forming the development of the project scheduling and controlling. The role of the project for the scheduling and planning would help in development of the system integration for the management of the operations. The planning of the project is developed for critical evaluation of the improvised development method. The planning of the project is formed for the deployment of the improvised development method.

Article 3: A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide

The project management is developed for the deployment of the improved processing and The managerial process of the project management is employed for forming the use of the accurate and effective processing of the organization. The improvisation of the project planning with the help of project integration and development would be helpful for developing the smarter operations for the project analysis. The evaluation of the project plan in terms of the effective management strategies would comprise of developing the formation of the system integration.

The project closure checklist includes,

Project charter and project management plan	Checked
Different requirement specifications (use cases or similar) Test cases restructured Project Plan	þ
Fully implemented architecture as well as detailed design Detailed test plan	þ
Various components of solution	þ
Extra functionalities Test Cases	þ
Test results	þ
Test results	þ
Solutions including all documentations and rough work	þ
Individual evaluation reports	þ

The evaluation plan consists of the following the following points,

Performance
Meeting Requirements
Completion Within Time
Achieving higher level deliverables with quality

References

Buch, V., PMP, D., & Sharma, A. K. (2014). Identification of Project Risks & Risk Breakdown Structure In Manufacture of Heavy Forgings. Journal of Engineering Research and Applications, 4(10), 26-30.

Chance, D. M., & Brooks, R. (2015). Introduction to derivatives and risk management. Cengage Learning.

Dwivedi, Y. K., Wastell, D., Laumer, S., Henriksen, H. Z., Myers, M. D., Bunker, D., … & Srivastava, S. C. (2015). Research on information systems failures and successes: Status update and future directions. Information Systems Frontiers, 17(1), 143-157.

Hopkin, P. (2017). Fundamentals of risk management: understanding, evaluating and implementing effective risk management. Kogan Page Publishers.

Lin, C. I., Kuo, F. Y., & Myers, M. D. (2015). Extending ICT4D studies: The value of critical research. Management Information Systems Quarterly, 39(3), 697-712.

Po?o?ski, M. (2015). Application of the work breakdown structure in determining cost buffers in construction schedules. Archives of Civil Engineering, 61(1), 147-161.

Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.

Sandeep, M. S., & Ravishankar, M. N. (2014). The continuity of underperforming ICT projects in the public sector. Information & Management,

Sharon, A., & Dori, D. (2015). A Project–product model–based approach to planning work breakdown structures of complex system projects. IEEE Systems Journal, 9(2), 366-376.

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