The aim of this project charter is to identify the objectives and the requirements of the project. The major deliverables of the project and the milestone of the project are also discussed in the project charter. The project charter acts as a guide to the project team in system implementation.The beginning of the project will be followed by the authorization of the project.
Project summary
The project aims in replacing the existing accounting system and other business processes of Yes Chemist to implement and install the SAP S/4HANA for SAP Business All-in-One. The execution of the project will help yes Chemist in managing the business processes in a more systematic manner. The entire project will be segregated in a number of phases so that the project can be delivered successfully. The project is expected to take a year for completion.
Project Requirements
The significant project requirement is preparation of the server room for installation. Certain modifications in the server room are needed and for that the certain portion of the server rooms will be needed to demolish. Apart from that, conversion of data is a significant requirement of the project as well.
Major Deliverables/Milestones
The deliverables along with the key milestone of the project is represented in the following table-
|
Project Initiation and Requirements Gathering |
|
System Implementation |
|
Data Conversion |
|
Integration and Testing |
|
Documentation and Training |
|
Acceptance testing and Sign off |
Brief schedule
The table below represents the major project deliverables and the key milestone of the project. The table below represents the details of the tasks that the project will undergo.
Table 1 Brief project schedule
|
Entry Type |
Description |
|
Phase |
Project Initiation and Requirements Gathering |
|
Task |
Gathering the Functional Requirements of the Project |
|
Task |
Preparation of new System Design according to the customers’ expectations |
|
Task |
Documenting the requirements and design |
|
Task |
Preparation of Project Plan |
|
Phase |
System Implementation |
|
Task |
Server rooms modification |
|
Task |
Designing the system |
|
Task |
Coding the system |
|
Task |
Installation of Hardware and Software |
|
Task |
Installation of Hardware and Software |
|
Task |
Server Installation |
|
Milestone |
M1: Completion of Server Installation |
|
Phase |
Data Conversion |
|
Task |
Understanding the legacy Data Structure |
|
Task |
Setting up of the automated Data extractor and Script Development |
|
Task |
Validation and cleansing |
|
Task |
Development of Automated Script |
|
Task |
Real Time instance Test |
|
Task |
Defect Rectification |
|
Task |
Manual Data rectification |
|
Phase |
Integration and Testing |
|
Task |
Integration of new system with e-gaate feature |
|
Task |
Completion of comprehensive end to end testing |
|
Task |
Testing of live e gate instance |
|
Task |
System Integration Testing |
|
Milestone |
M2: System Installation |
|
Phase |
Documentation and Training |
|
Task |
Development of functionality Manual |
|
Task |
reviewing the standard SAP that is implemented |
|
Task |
Customization of the training programs |
|
Task |
Planning the training session |
|
Task |
Training the users |
|
Phase |
Acceptance testing and Sign off |
|
Task |
Completion of hardware and software installation |
|
Task |
Completion of data conversion |
|
Task |
User acceptance testing |
|
Task |
Payment completion |
|
Task |
Client Sign off |
|
Milestone |
M3: Completion of Training and Sign Off |
Key costs
The table below provides the details of the estimated project cost that the project will consider.
|
SAP Licensing Fee |
$150,000 |
|
Cloud hosting |
$6000 |
|
Cost of demolishing |
$15,000 |
|
Virtual servers cost |
$3,000 |
|
Project Manager (Charge/hour) |
$195 |
|
Business Analyst (Charge/hour) |
$130 |
|
Technical Writer (Charge/hour) |
$95 |
|
Trainer (Charge /hour) |
$115 |
|
Systems Integrator (Charge /hour) |
$105 |
|
Application programmer (Charge /hour) |
$95 |
|
Technical Officer (Charge /hour) |
$85 |
|
Data Entry Officer (Cost/hour) |
$60 |
|
Administrative officer (Cost/hour) |
$50 |
Associated Quality Attributes
The major quality management issues associated with the project are as follows-
|
Task Name |
Duration |
Start |
Finish |
|
SAP S4HANA for SAP Business All-in-One |
385 days |
Tue 25-07-17 |
Mon 14-01-19 |
|
Project Starts |
1 day |
Tue 25-07-17 |
Tue 25-07-17 |
|
Project Initiation and Requirements Gathering |
57 days |
Wed 26-07-17 |
Thu 12-10-17 |
|
Gathering the Functional Requirements of the Project |
10 days |
Wed 26-07-17 |
Tue 08-08-17 |
|
Preparation of new System Design according to the customers’ expectations |
30 days |
Wed 09-08-17 |
Tue 19-09-17 |
|
Documenting the requirements and design |
7 days |
Wed 20-09-17 |
Thu 28-09-17 |
|
Preparation of Project Plan |
10 days |
Fri 29-09-17 |
Thu 12-10-17 |
|
System Implementation |
155 days |
Fri 13-10-17 |
Thu 17-05-18 |
|
Server rooms modification |
15 days |
Fri 13-10-17 |
Thu 02-11-17 |
|
Designing the system |
20 days |
Fri 03-11-17 |
Thu 30-11-17 |
|
Coding the system |
30 days |
Fri 01-12-17 |
Thu 11-01-18 |
|
Installation of Hardware and Software |
45 days |
Fri 12-01-18 |
Thu 15-03-18 |
|
Installation of Hardware and Software |
15 days |
Fri 16-03-18 |
Thu 05-04-18 |
|
Server Installation |
30 days |
Fri 06-04-18 |
Thu 17-05-18 |
|
M1: Completion of Server Installation |
0 days |
Thu 17-05-18 |
Thu 17-05-18 |
|
Data Conversion |
22 days |
Fri 18-05-18 |
Mon 18-06-18 |
|
Understanding the legacy Data Structure |
3 days |
Fri 18-05-18 |
Tue 22-05-18 |
|
Setting up of the automated Data extractor and Script Development |
2 days |
Wed 23-05-18 |
Thu 24-05-18 |
|
Validation and cleansing |
3 days |
Fri 25-05-18 |
Tue 29-05-18 |
|
Development of Automated Script |
2 days |
Wed 30-05-18 |
Thu 31-05-18 |
|
Real Time instance Test |
3 days |
Fri 01-06-18 |
Tue 05-06-18 |
|
Defect Rectification |
2 days |
Wed 06-06-18 |
Thu 07-06-18 |
|
Manual Data rectification |
7 days |
Fri 08-06-18 |
Mon 18-06-18 |
|
Integration and Testing |
60 days |
Tue 19-06-18 |
Mon 10-09-18 |
|
Integration of new system with e-gate feature |
10 days |
Tue 19-06-18 |
Mon 02-07-18 |
|
Completion of comprehensive end to end testing |
10 days |
Tue 03-07-18 |
Mon 16-07-18 |
|
Testing of live e gate instance |
15 days |
Tue 17-07-18 |
Mon 06-08-18 |
|
System Integration Testing |
25 days |
Tue 07-08-18 |
Mon 10-09-18 |
|
M2: System Installation |
0 days |
Mon 10-09-18 |
Mon 10-09-18 |
|
Documentation and Training |
57 days |
Tue 11-09-18 |
Wed 28-11-18 |
|
Development of functionality Manual |
10 days |
Tue 11-09-18 |
Mon 24-09-18 |
|
reviewing the standard SAP that is implemented |
15 days |
Tue 25-09-18 |
Mon 15-10-18 |
|
Customization of the training programs |
10 days |
Tue 16-10-18 |
Mon 29-10-18 |
|
Planning the training session |
7 days |
Tue 30-10-18 |
Wed 07-11-18 |
|
Training the users |
15 days |
Thu 08-11-18 |
Wed 28-11-18 |
|
Acceptance testing and Sign off |
32 days |
Thu 29-11-18 |
Fri 11-01-19 |
|
Completion of hardware and software installation |
5 days |
Thu 29-11-18 |
Wed 05-12-18 |
|
Completion of data conversion |
10 days |
Thu 06-12-18 |
Wed 19-12-18 |
|
User acceptance testing |
15 days |
Thu 20-12-18 |
Wed 09-01-19 |
|
Payment completion |
1 day |
Thu 10-01-19 |
Thu 10-01-19 |
|
Client Sign off |
1 day |
Fri 11-01-19 |
Fri 11-01-19 |
|
M3: Completion of Training and Sign Off |
0 days |
Fri 11-01-19 |
Fri 11-01-19 |
|
Project ends |
1 day |
Mon 14-01-19 |
Mon 14-01-19 |
Authorization to proceed
The Charter will be authorized by Russel bray, the General Manager and the Business Sponsor of the Project.
Operational Manager (VUISC) Shah Miah
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