LO1 Be able to formulate a project
1.1 formulate and record possible outline project specifications
1.2 identify the factors that contribute to the process of project selection
1.3 produce a specification for the agreed project
1.4 produce an appropriate project plan for the agreed project
LO2 Be able to implement the project within agreed procedures and to specification
2.1 match resources efficiently to the project
2.2 undertake the proposed project in accordance with the agreed specification
2.3 organise, analyse and interpret relevant outcomes
LO3 Be able to evaluate the project outcomes
3.1 use appropriate project evaluation techniques
3.2 interpret and analyse the results in terms of the original project specification
3.3 make recommendations and justify areas for further consideration
LO4 Be able to present the project outcomes
4.1 produce a record of all project procedures used
4.2 use an agreed format and appropriate media to present the outcomes of the project to an audience.?
This particular project report depicts the entire project’s specification, performance, working efficiency and expected or unexpected impact over the objectives. The main activity of this report is to evaluate the project development process aligning with project management scenario (Rennie and Morrison 2013). The project manager perspective is utilized in order to manage the project activities within a schedule of completion.
The report also includes the use case diagram, data flow diagram, designing language justification to establish the developing aspects of the project. On the other hand, the report includes the cost and risk analysis with implementation aspect (Preece, Sharp and Rogers 2015). After the entire project is completed then the report demonstrates how the target audience will be attracted and wwhat media will be suitable.
The project manager works in IT of a Football Club. The club authority requires a social networking site prototype for developing communication system. The project manager should consider this prototype design as an entire project (Carroll 2013). The club staff and fans will be able to post updates about match results, fixtures and news. The prototype design time limit is provided from the club authority as one month. As the funds are lower, therefore, the project manager decided to use open source software for designing and planning activities (Picazo-Vela, Gutierrez-Martinez and Luna-Reyes 2012). The prototype features, timeline planning and resources allocation in order to complete the project within timeline.
Project selection process
Name: Prototype of social networking site (FACEChat)
Rationale for the project: The Football club staff and fans communication purpose
Users of the project: Club staff and fans
Implementation Period: 1 month
Budget: Limited
Project Features: Post updates as the match results, fixtures and news
Concerned authority: The line manager
Project designed, implemented and evaluated by: PLEASE FILL
As the case scenario, includes the project information, the project selection is performed with matching the criteria. The project will present a website prototype with above-mentioned features, within the provided timeline and with lower budget.
Website prototype is generally a sample design with services for the complete and operational website design and implementation. The report includes the prototype model with preparation and observation with publication necessities (Unger and Chandler 2012). The report will observe all the designing complexities, purposes, development aspects as well as the support of prototyping model grounding.
Prototype model design: Prototype model is an outcome of strict and organized planning process; however, it is a sample design of the ultimate project (Choui et al. 2013). The prototype acts as technical miniature of the original and operative website model. The prototype model is designed with waterfall model as it simultaneously follows the prototype design activities aligning with project management approach.
Prototype model advantages
Prototype can act as an assessment of the developers work over the project; the client gather get idea of the developer’s capability.
Prototype model demonstrates the entire project idea to the potential project sponsors.
The prototype minimize the chances of risks, it identifies the risk for mitigating them.
Prototyping model provides a better idea for creation of SRS document after the project completion.
Prototype model disadvantages
Prototyping model is disadvantageous for limited cost from the organization. It sometimes employ Rapid Development Model, generally RAD model is expensive.
After the proper requirements provided, the prototype is throwaway tool and is of no usage and utilization.
Prototype is slower process, with more changes may distract the developers’ approach.
Figure 1: Waterfall model
(Source: McKelvey and Menczer, 2013, pp. 1355)
Project selection factors are with website making and application methods particularly for authentications and registration of handlers. There will be INDEX.HTML page for requesting PHP with locating databases and tables, and as well as five WebPages for final handler, to see through the PHP and JavaScript pages (Giaccardi 2012).
A handler documents will be created for helping the users with recessing the utmost basics of a website with navigation systems. The extra receptive project and HTML5 simulations will take above robust animatronics to be evaded in the development process (Ravenscroft et al. 2012). The huge images and white pages will be detached from the website prototype for contemporary appearance.
The development process includes actual database, registering information about the credentials and stored in secure tables (Bjogvinsson, Ehn and Hillgren 2012).
Creation of active feedback system with relaxed handler communications
User registration and login process attachment
Different service attachments with operation facility
User process and supervision in the project
Creation of MySQL file for database and PHP file
Choosing of proper images for the website
Creation of CSS file with layout and colors in the networking site as well as the login and sign up process in the index page
Creation of login unsuccessful page and comment box with home page for successful login process
Creation of friends page for several fans and staff
Successful logging out process, testing and documentation
The project prototype design is maintained in the below mentioned activity table. The table includes the tasks, start date, finish date and predecessors. The task predecessors are set with the previous tasks (Wiethoff and Gehring 2012). The CSS file for style and documentation creation tasks are critical in this Gantt chart. The reason of the tasks being critical is that the tasks are related with the previous tasks those are either not completed or critical for completed within the timeline.
|
Task ID |
Task Name |
Duration |
Start |
Finish |
Actual Start |
Predecessors |
|
0 |
Development of Social Networking Website Prototype |
28 days |
Sat 16-01-16 |
Wed 24-02-16 |
Sat 16-01-16 |
|
|
1 |
Creation of MySQL and tables |
1 day |
Sat 16-01-16 |
Sun 17-01-16 |
Sat 16-01-16 |
|
|
2 |
Downloading images from internet |
1 day |
Mon 18-01-16 |
Mon 18-01-16 |
Mon 18-01-16 |
1 |
|
3 |
Creation of CSS file for style |
2 days |
Mon 18-01-16 |
Thu 21-01-16 |
Mon 18-01-16 |
1 |
|
4 |
Creation of JavaScript WebPages |
2 days |
Mon 18-01-16 |
Fri 22-01-16 |
Mon 18-01-16 |
1,3 |
|
5 |
Creation of login / sign up and index webpage |
2 days |
Mon 25-01-16 |
Tue 26-01-16 |
Mon 25-01-16 |
2,3 |
|
6 |
Login success or error page design |
1 day |
Wed 03-02-16 |
Wed 03-02-16 |
Wed 03-02-16 |
3,5 |
|
7 |
Comment box structure design |
1 day |
Thu 04-02-16 |
Thu 04-02-16 |
Thu 04-02-16 |
4,6 |
|
8 |
Profile information page design |
3 days |
Thu 04-02-16 |
Mon 08-02-16 |
NA |
6 |
|
9 |
Friend page design |
3 days |
Mon 15-02-16 |
Wed 17-02-16 |
Mon 15-02-16 |
7,8 |
|
10 |
Log out system |
1 day |
Thu 18-02-16 |
Thu 18-02-16 |
Thu 18-02-16 |
9 |
|
11 |
Testing of the prototype |
2 days |
Fri 19-02-16 |
Mon 22-02-16 |
Fri 19-02-16 |
10 |
|
12 |
Documentation making for users |
1 day |
Wed 24-02-16 |
Thu 24-02-16 |
Wed 24-02-16 |
5,7,9,11 |
Table 1: Project Activity
(Source: Created by author)
Figure 2: Gantt chart for prototype design
(Source: Created by author)
The prototype of the website will be highly dynamic and with static comment as extensible framework and technically possible (Huang and Benyoucef 2013). The users will be able to add new content and smaller pieces of new functionality and position change.
The site should have the features of topic analysis, group discussions and recommendation of the threats.
The tagging process should be on the social users with the user ID.
The user’s registration should be dealing with restriction over the unlawful activities of the users.
Secure and confidential data access with SSL usage
Everyday availability
Better segment design with better performance at completion timing
Flexibility over the architecture for highly adjustable extensions
Figure 3: Use case diagram for the prototype
(Source: DiSalvo, Clement and Pipek, 2012, pp. 190)
The system model is the conceptual design as well as the behavior and the views of the prototype (Ahn et al. 2012). The architecture description is organized with supporting the system structure and comprising the services components, visible properties and methods. The architecture includes the following:
System should be maintained within the he entire lifecycle
System is consistent within the abstraction levels
System is description is available within related models and different point of views
Figure 4: Data flow diagram
(Source: Clarkson et al. 2013, pp. 400)
The social networking website prototype is with former strategies along with the requirements (Guha, Druin and Fails 2013). The developing languages will be PHP, CSS, HTML, JavaScript and MySQL for the prototype design.
Justifications for selecting HTML and CSS
CSS includes more efficient designs and updates
CSS is also easy for working and can be utilized with faster downloads
HTML is on the web site accessibility and provides search engine functionality in pages
Justifications for using AJAX, jQuery and JavaScript
With jQuery AJAX, the developer can request for XML, HTML and others from servers enabling HTTP Get and Post. The developer can load the external data into HTML elements in the WebPages.
AJAX can load the data in background without reloading the page or operations.
With XML, the information can be dragged into another place.
Justifications for applying MySQL and PHP
The PHP and HTML both are convertible within the page structure. The PHP might add some features for making the appearance better.
MySQL database server is with scalability, with handling of application spaces up to 1 MB.
MySQL provides the highly available options with high-speed replication configurations and specialized servers with unique solutions to third parties.
Figure 5: Directory mapping of folders
(Source: Created by author)
The website relocating process from process design to execution, the CSS and JavaScript with HTML files are more efficient with communicating practices (Wu, Schaefer and Rosen 2013). The JQuery is also deliberate with XML Http Request demanding the web solicitation server with help of AJAX.
Figure 6: Sign up page
(Source: Created by author)
Figure 7: Index page
(Source: Created by author)
Figure 8: Profile page
(Source: Created by author)
3.1 Appropriate project evaluation techniques
Evaluation model will include the following:
Project supporting with objectives alignment
Achievements identification and improvement areas detection with decision changes
Discussion over the aims, project data collection
Later the data analysis for better view of the project outcome
The evaluation model includes both qualitative and quantitative methods for better performance evaluation and analysis of operation.
The qualitative method includes the researching in the website managers or more of the club staff. The qualitative method includes the users experience and application features discussions with interactive sessions (Bardzell et al. 2012). In this short time consideration, the qualitative research will need to be performed with questionnaire and interviews. If the intended population is more, then the qualitative process will be implemented with focus groups and observation, comment boards and other techniques (Kingsley 2014).
The quantitative method will be implemented in the entire club fans group and the responses will be noted for analysis. The questionnaire will be set with judging their acceptance of the website prototype design (McKelvey and Menczer 2016). If the design requires any modification, then the club fans will recommend. The comments and feedbacks are very crucial in this prototype revision. In an overall, the project evaluation will be performed with club staff and as well as the club fans point of view.
|
Risk Characteristics |
Risk Descriptions |
|
Content |
The content has tendency of being smaller and not as per the project qualities. |
|
Developer team |
The team may suffer from safety, reliability and issues between them about task allocation. Moreover, the age gap may be another issue. |
|
Technical support infrastructure |
The technical support may be immature according to the project development requirements. |
|
Navigation services |
The services navigation may be creating problems from web browsers configuration. |
Table 2: Risk analysis table
(Source: Created by author)
3.2.1.1 Risk management steps
The risk mitigation steps will be the following:
Design and content management will be performed from the project managers’ idea and consultation with the developer and organization requirements.
The project manager will maintain the stakeholders and solve their issues. The age discrepancy will be mitigated by selecting same aged developers.
The technical support should be safe as per the required components from the developers team.
There will be ethical restriction while the project implementation is ongoing and the stakeholders who would deny the ethics, the project organization will take strict steps for controlling them.
Better project manager make the project turn out to be a success and hence the project manager should be efficient and concerned about the risks.
The project prototype will be tested using white-box and black-box testing process. The white-box testing process is in the programming skills and competencies of the developers (Bratteteig et al. 2012). On the other hand, the black-box testing process is in boundary value analysis, exploratory testing and other techniques. In this prototype testing, the black-box testing process is utilized. The modifications can be the following.
Loading of error page for wrong user name and password inputting
Showing of unavailable friends in chat or offline friends
Like button for the latest updates in the friends profile
Friend profile viewing and commenting on the data provided
4.1 Production of all project process records
The prototype design is over the FACEChat social networking website. The website includes the post update of match fixtures, results and news (Piller, Vossen and Ihl 2012). The website has the basic functionality of login and logout as well as sign up process for first time users.
The objectives are the following:
Creation of MySQL file for database and PHP file
Choosing of proper images for the website
Creation of CSS file with layout and colors in the networking site as well as the login and sign up process in the index page
Creation of login unsuccessful page and comment box with home page for successful login process
Creation of friends page for several fans and staff
Successful logging out process, testing and documentation
The content has tendency of being smaller and not as per the project qualities.
The team may suffer from safety, reliability and issues between them about task allocation. Moreover, the age gap may be another issue.
The technical support may be immature according to the project development requirements.
The services navigation may be creating problems from web browsers configuration.
Sometimes, the web browsers are not supporting the prototype configuration, therefore the team had to change the browser several times.
The project procedures include the enumerated goals and he objectives. The project requirements are well recognized and the hazard maintenance is well designed. The risk management is therefore better approach for maintenance of several threats in the team as well as the project deployment activities.
From the starting of the project design, the funds are limited; therefore, the project manager has selected the open source software and languages. The web hosting services took £50 per year, however, the XAMPP Server for free hosting of web application. This server is compatible with Linux, Windows and it is cross-functional web hosting software. It works on cross-compiling platform as Java Virtual Machine. The languages cost nothing as already available free of cost. On the contrary, expansion and creation cost is free as the browser and notepad is added with Windows platform.
The presentation process will be in front of all the club fans and staff. For better demonstration purpose, the project manager will first use the website prototype. Then one staff and one or more fans will be given for a chance of viewing the prototype activity. The entire presentation process may be in a discussion session or a PowerPoint presentation. Three to four computers will be set up for testing with the sample users.
The successful implementation of a website prototype is associated with managers and as well as the following the project success factors. The quality management and the performance indicators are visible in the prototype of the website. The prototypes sometimes turn out t be a failure, because of the project managers’ planning fault and activity division blunders. Therefore, in short, the project implementation is entirely dependent on the project management aspect. Each project has their several requirements as well as the effective planning tools as MS Project software, MS Visio and others. The project manager has greater role with leading capabilities and characteristics.
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