Project Management And Time Management Plan For The Social Media Research Centre

Project Overview

Project management is a crucial task to be managed by a project management team (Larson, et. al., 2014). In the given case study is developed in relation with the establishment of the research centre in which an initial project report is to be presented to the project sponsors who will help in showing how the project will be implemented (Integrating Process and Work Breakdown Structure with Design Structure Matrix, 2010). In this Boss of the company David Wright provide a responsibility to Bruce to establish a research centre. The operation of the research centre will commence in February 2018. Firstly an informal research group will be established by June 2017 (Gunawan, 2015). As a project manager it is required that all the aspects related with the project management should e taken into consideration for the project of Social Media Research Centre. Proper project charter will be developed in this report in which work break down structure for Social Media Research Centre will be developed which will be followed by the Gantt chart so as to provide appropriate set of information related with the project. Bruce has asked to complete the project within 8 months and has provided the budget o AUD 50000. Hence, to provide better set of support for the establishment of Social Media Research the report is developed in which will help in fulfilling the requirements of the project and will ensure that the same could be completed within the timeframe provided by Bruce (Müller, 2015).

Activity Number	Activity Name/ Activity Description	Number of Days	Start Date Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Finish Date	Planned Action
1	Project to establish Social Media Research Centre	224 Days	4/1/2017	11/30/2017	This is the phase in which ideas were developed in relation with establishing the Social Medial Research Centre and to develop plans regarding the same.
2	Initiating the Project	61 Days	4/1/2017	5/31/2017
2.1	Creating the project Charter	30 Days	4/1/2017	4/30/2017	It is a phase in which charter for the project was developed. In assignment 1 the charter for the project was prepared in previous month so as to provide direction to the project.
2.2	Organising meetings for the project initiation	31 Days	5/1/2017	5/31/2017	This is the phase in which Kick off meetings were organised in which discussion related with the project meetings were held and tasks related with the project were set of priorities.
3	Analysing the project requirements	61 Days	6/1/2017	7/31/2017
3.1	Gathering information related with the requirements	30 Days	6/1/2017	6/30/2017	In this phase all the information related with the project will be gathered. With the help of the analysis the requirements of the project will be evaluated and plans will be developed to fulfil those requirements.
3.2	Creating specific document for the requirements	31 Days	7/1/2017	7/31/2017	This is the phase in which documentation of all the requirements was done and evaluation of various aspects was done in relation with the requirements which have been fulfilled and which are required to be fulfilled in near future.
4	Reviewing Technically	90 Days	8/1/2017	10/31/2017
4.1	Creating document for technical review.	7 Days	8/1/2017	8/7/2017	Documents for the technical review will be created in which all the aspects related with Social Media Centre will be covered.
4.2	Planning for the project	7 Days	8/8/2017	8/14/2017	In this week planning for the further processes of the project will be done in which critical thinking will be presented so as to complete the project within the deadlines.
4.3	Creating the work breakdown structure	7 Days	8/15/2017	8/21/2017	In this week work breakdown structure will be created in which teams will be divided and work will be distributed equally among the team so that they could perform the task in a proper way and quality could be brought to the project.
4.4	Developing schedule for the project	7 Days	8/22/2017	8/28/2017	This is the phase in which proper scheduling will be done so as to complete the project in a proper set of procedure.
4.5	Resource allocation for project	7 Days	8/29/2017	9/4/2017	This is the phase in which all set of resources will be allocated to the teams according to their speciality so that they could manage their tasks in a proper manner.
4.6	Analysis of the stakeholders	7 Days	9/5/2017	9/11/2017	Analysis of all the stakeholders will be done and their requirements will be evaluated so that organisation could provide better as well as effective set of support to them.
4.7	Cost estimation for project	7 Days	9/12/2017	9/18/2017	This is the phase in which cost for the project was estimated which will indulge in the process of the project.
4.8	Developing time phased budget	7 Days	9/19/2017	9/25/2017	This is the phase in which time phased budget for the project will be developed. In this all the expenses will be estimated and recorded to avail proper set of support to the project.
4.9	Risk analysis	7 Days	9/26/2017	10/2/2017	This is the phase in which risk related with the process of the project will be analysed. All the possible risks will b evaluated and will be recorded in the risk register
4.10	Developing the risk register	7 Days	10/3/2017	10/9/2017	Risk register will be prepared and all the risks registered will be presented to Bruce within 1 week.
4.11	Developing quality management plan	14 Days	10/10/2017	10/23/2017	In this section quality management plan will be developed which will help in providing a set direction to the project and will provide a support to complete the same within the set limits.
4.12	Create the change control management plan	15 Days	10/24/2017	10/31/2017	In this phase change control plan will be developed which will be named as the B plan because it could be possible that changes could be brought in relation with managing the project according to the market.
5	Designing website	30 Days	11/1/2017	11/30/2017
5.1	Developing the modules	10 Days	11/1/2017	11/10/2017	This is the phase in which all the modules related with the coding will be prepared so as to initiate the technical program and make the improvements in the project process.
5.2	Testing	10 Days	11/11/2017	11/20/2017	Testing is the most necessary aspects attached with the project management in which all as aspects will be checked whether they are working properly or not.
5.3	Making the website live	10 Days	11/20/2017	11/30/2017	And at the end website is being launched and set to live which could be used by the people available in the market and could provide effective set of benefits to the people available in the market.
6	Checking the closure checklist	1 Day	11/29/2017	11/29/2017	Checklist will be prepared related with all the aspects of the project after checking the entire aspects project will be closed.
6.1	Closure of the project	–	–	–	–

(Martinsuo, et. al., 2014)

It is difficult to get quotes from project management companies.
Cost quotes from project management companies may depend on quality that they can provide in terms of successfully completion of undertaken project.

Assumptions

It is assumed that project management company and research centre developer has undergone financial contact. In which price of direct labour cost (on the basis of team) has been decided or contracted.
There will be no inflation impact on price once quoted by project Management Company.

It is assumed that sponsor treat or charge indirect cost as 50 % of total direct labour cost during the period of project (Mainga, 2017).

Known knowns:

Direct cost of each and every member’s project team was.
20 % fringe is to be provided to project management team members.
No of assistants required for the project and per day cost of assistants to company.
Project cost on per day basis will remains same is known-known as there is contract between sponsor and project management company.

Known unknowns:

What will be the treatment that project sponsor does with indirect cost of the project i.e. who sponsor treats project indirect cost (Petit, 2012).

Preparing the risk register is an important aspect attached with the organisation involved in a project. In the project of Social Media Research Centre there are various risk factors which are attached with it.

Risk definition	Risk response	Objectives	Logical framework
Operational risk as it is being analysed in the project of Social Media Research that in present time there are ceased operations which could have a direct impact on the processes of the company.	It is required that the risk should be taken into consideration and plan should be developed so as to mitigate those risks	Objective is to ensure that all the operations of the organisation could be processed in a smooth manner.	Likely
Senior executives of David are in tremendous pressure which will affect the quality of the project as well as it could also lead to increase the staff turnover ratio s people would likely to leave such organisations in which work pressure is high.	Response to the risk could be that David should provide proper set of training to the executives and should try to reduce their pressure so that they could work in a proper way.	Reducing the pressure of the executives will help in creating a healthy environment which will help in building positive image of the company in the market.	Likely
It is being evaluated that the Unit of David does not have a clear identity which have a direct impact on the goodwill of the organisation and will affect the stakeholders attached with the same. It is being evaluated that output of organisation is low as compared to one of the Australian National University	It is required clear identity should be provided to the unit so that it could get recognised by the people and attract then towards it.	It will help in enhancing goodwill of the company in the market	Less Likely
Huge investment in the project is a financial risk attached with David’s Unit as he is investing in the project it is risk if the project will fail but it will benefit after project will get success.	It is required that proper project management plan should be developed so as to complete the project in a proper manner.	It will help the organisation to sustain and will provide valuable benefits to the same.	Likely.

(Petit, 2012)

Project Name: Social Media Research Centre	Project Manager:	Date:
Characteristics	Type	Reason	Method	Owner	Status
Objective of the project is to establish a Social Media Research Centre so that high quality research could be produced which is focused in the nature.	Project formation	For expansion	Following proper set of procedures developed in project plan.	David Wright	Work In Process
Another objective of the project is to complete the same in minimum cost and in a set time framework	Project initiation	Minimising the cost of the project and reducing expenses.	Time Phased Budget	Bruce	Work in Process
Minimising the project	Financing	This will lead to compromising with the quality but team will learn to produce quality in the in less cost.	Time Phased Budget	Bruce	Work in Process
Teamwork	Operating	Team work will help in coordination and completing the project in a proper way	Promoting team meetings	David Wright	Processing
Working in tremendous pressure	Operation	This will help in working in the extreme working condition and help in bringing quality to work	Motivation	David Wright	Processing

(Mainga, 2017)

Activity No.	Task description	Due Date	Current status
1	Project to establish Social Media Research Centre	11/30/2017	Achieved
2	Initiating the Project	5/31/2017	Achieved
2.1	Creating the project Charter	4/30/2017	Achieved
2.2	Organising meetings for the project initiation	5/31/2017	Achieved
3	Analysing the project requirements	7/31/2017	To be achieved
3.1	Gathering information related with the requirements	6/30/2017	To be achieved
3.2	Creating specific document for the requirements	7/31/2017	Due
4	Reviewing Technically	10/31/2017	Due
4.1	Creating document for technical review.	8/7/2017	Due
4.2	Planning for the project	8/14/2017	Due
4.3	Creating the work breakdown structure	8/21/2017	Due
4.4	Developing schedule for the project	8/28/2017	Not achieved
4.5	Resource allocation for project	9/4/2017	Not achieved
4.6	Analysis of the stakeholders	9/11/2017	Not achieved
4.7	Cost estimation for project	9/18/2017	Not achieved
4.8	Developing time phased budget	9/25/2017	Not achieved
4.9	Risk analysis	10/2/2017	Not achieved
4.10	Developing the risk register	10/9/2017	Not achieved
4.11	Developing quality management plan	10/23/2017	Not achieved
4.12	Create the change control management plan	10/31/2017	Not achieved
5	Designing website	11/30/2017	Not achieved
5.1	Developing the modules	11/10/2017	Not achieved
5.2	Testing	11/20/2017	Not achieved
5.3	Making the website live	11/30/2017	Not achieved
6	Checking the closure checklist	11/29/2017	Not achieved
6.1	Closure of the project	–	– Not achieved

(Scally, 2015)

Gunawan, I. (2015). Analysis of education and practical relevance of project management topics in New Zealand. International Journal Of Project Organisation And Management, 7(2), 174.

Integrating Process and Work Breakdown Structure with Design Structure Matrix. (2010). Journal Of Advanced Computational Intelligence And Intelligent Informatics, 14(5), 512-522.

Larson, Elizabeth, & Richard. (2014). Requirements Management, Part 1: Requirements Planning. London: Watermark Learning, Inc.

Mainga, W. (2017). Examining project learning, project management competencies and project efficiency in project-based firms (PBFs). International Journal of Managing Projects in Business, 10(3), 122-133.

Martinsuo, M. and Killen, C. (2014). Value Management in Project Portfolios: Identifying and Assessing Strategic Value. Project Management Journal, 45(5), 56-70.

Mishra, R. (2014). Identification of Strategic Project Management Resources in Indian Software Project Management Companies. Prabandhan: Indian Journal of Management, 7(9), 7.

Müller, R. (2015). The Migration of Methodologies for Project Management Research. Project Management Journal, 46(2), 3-5.

Pandey, D. (2008). Rural project management. New Delhi: New Age International (P) Ltd., Publishers.

Petit, Y. (2012). Advancing project and portfolio management research: applying strategic management theories. Strategic Direction, 28(9), 187-192.

Scally, W. (2015). Project Workflow Management: A Business Process Approach. Project Management Journal, 46(3), e2-e2.

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