1. a) When identifying hazards or assessing risks: this is a mandatory requirement for a principal contractor. The Work Health and Safety (WHS) legislation will aid in developing a procedure that when implemented, hazards will be controlled in an efficient and effective manner (Access Canberra, 2018).The principal contractor is responsible for ensuring that risk control measures are employed to lessen the harm of risks as directed the WHS legislation.
When conducting tests, inspections and compliance to site safety rules: The WHS legislation is crucial in directing the site safety rules so as to ensure chances of injury or death out of the unsuitability of a working environment are prevented. The legislation ensures the tools needed for workers are availed so that they are not strained in way they can be injured.
b) Electricity legislation: In this legislation, notice is required in case of proposed electricity works that may disturb overhead power lines, vegetation, soil or sewers. This legislation ensures that any electricity damages or causes are prevented by providing guidelines to be used in projects requiring electricity consumption.
c) Delegating authority refers to the division of power downwards to the subordinates. In projects, the delegating authority is the project manager. For example, the project manager empowers functional managers to make decisions to accomplish certain tasks in a project.
d) i. Risk assessment and management plan.
ii. Communication plans
iii. Resource allocation.
2. a) i. Budget.
ii. Schedule.
iii. Work breakdown structure.
iv. Procurement plan.
v. Deliverables.
b) Resources in a project can be divided into three and they include;
i. People – refers to the group of people who are required to get the project done.
ii. Capital – refers to the money to be spent on carrying out the project.
iii. Material goods – refers to the project’s assets used in carrying out the project. Examples include; machinery, property or hardware infrastructure.
c) Project stakeholders refers to parties that are affected by the execution of a project or have interest in a project’s outcome (Project Management Guide, 2018). They include; project managers, customers, project sponsors and project team members.
3. a) Resource planning.
b) Cost estimating.
c) Developing a budget.
d) Risk analysis.
e) Management of risks and issues.
4. a) Lines of authority and approvals – its crucial since subordinates can be conferred the power to perform tasks within their description. A flexible work view can be essential in delegating work to different personnel.
b) Quality assurance – its important since it ensures projects done are delivered at the right quality. I would employ a cost benefit analysis tool since it would assist me ensure quality control is performed during a project.
c) Human resources – its critical since it allows the management people involved in a project to be easier. I would implement the cross-functional resource management tool since management of people becomes easier.
d) Budgets and finance – it’s important since it ensure activities carried out a within the budget as well as expected goals are met. I would implement a parametric budget tool since it assists in determining project parameters such as scope, cost and duration.
e) Record keeping – its crucial since its assist people in a project to organize, plan and track documents during a project execution. I would use the PERT chart since it ensures documents are organize in the right manner.
f) Reporting – It helps in communicating the status of a project. I would employ a timesheet report since it would assist me find every detail pertaining to the time taken to work on a project.
5. a) i. Identification of hazards.
ii. Assessing of risks.
iii. Controlling of risks.
iv. Review of risk control measures.
b)The way includes;
i. Looking for the hazards.
ii. Determining who might be harmed and how.
iii. Putting controls in place.
iv. Reviewing the control methods.
v. Deciding on control measures.
6. a) Direct labor costs.
b) Material costs of the project.
c) Equipment costs.
d) Administrative costs.
e) Travel costs.
7. a) Resources necessary to complete the project.
b) The effectiveness of the period allocated for the project.
c) Contingency plans.
d) Achievability of objectives.
8. a) i. Train the employees.
ii. Ensure the vision for the project is provided as a road map for employees.
iii. Create an atmosphere for questions and regular meetings.
iv. Encourage fun and creativity.
b) i. State the objectives of project and what is required of them.
ii. Check if they understand their responsibilities.
iii. Determine if the employees are willing to perform their responsibilities.
c) Coaching is more focused on short term relationships since its performance driven while mentoring focused on long-term relationships since its development driven. These strategies are important since they can enhance a professional’s life or a community.
d) i. Supporting the team by reviewing their work – monitoring team progress is essential since it allows the team to remain on track.
ii. Communication of accountability – this would help the team be accountable of their actions hence being more committed to succeed.
iii. Setting of standards – this would assist the team increase their confidence hence bringing in creativity.
e) i. It opens grounds for creative ideas.
ii. Problems or mistakes can be easily detected.
iii. It allows for participation from the team members.
9. a) i. Technical requirements.
ii. Business requirements.
iii. Regulatory requirements.
b) i. Finances – When managing finances different tips should be considered including; defining the budget, breaking components into trackable components, and requesting funds early. The financial statements used should prepared in accordance to the financial reporting standards.
ii. Resources – as a project manager I would carry out the project in terms of milestones hence ensuring resources are effectively used.
iii. Quality – I would ensure quality assurance and control measures are considered hence ensuring success of the project.
10. a) Facts on the project progress.
b) Summary of the project.
c) Actual and target accomplishments.
d) Budget.
e) Resources.
11. a) i.A change in financial aspect related to combating the risks.
ii. Discovery of better strategies for mitigating the risks.
iii. Irrelevance of specific risks.
b) It is used in managing stakeholder engagement in a project management process. It should contain the date of change, impact on project in regards to risk, cost of change as well as time for the change.
c) It helps carry out evaluation of risks early in advance hence a project team to maximize results without losses.
12. Sds
a) Dsd
i. Status reporting.
ii. Cost analysis.
iii. Requirement specification.
iv. Traceability matrix.
b) Sds
i. Monthly and quarterly reports.
ii. Profit and loss statements.
iii. Balance sheets.
iv. Accounts payable.
c) i. Make sure they understand set goals and objectives.
ii. Make sure they build relationships.
iii. Ensure they increasing participation.
13. a) i. Has the project solved the problem?
ii. Lessons that can be implemented on future projects.
iii. Can bigger benefits be achieved from the project.
b) i. Outstanding issues.
ii. Best practices learned for future projects.
iii. The success of the project.
iv. Activities completed in the project
v. Recommendations.
c) i. How to improve project efficiency in the future.
ii. What can be done to ensure the delivered project meets requirements.
iii. How to ensure costs budgets are met.
References
Access Canberra. (2018). Making it easier for people to do business with the ACT Government. [online] Available at: https://www.accesscanberra.act.gov.au/app/answers/detail/a_id/3784/~/work-health-and-safety-management-plans#!tabs-6 [Accessed 29 Nov. 2018].
Project Management Guide. (2018). What is a Stakeholder in Project Management? – Project Management Guide. [online] Available at: https://www.wrike.com/project-management-guide/faq/what-is-a-stakeholder-in-project-management/ [Accessed 29 Nov. 2018].
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