List of Projects
The following projects shall be implemented for achieving the business objectives.
Project Sub-divisions & High-level Estimates
Automated recruitment and training system has been selected to develop the high level estimates, sub-divisions, resources, time, and costs.
|
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
|
Automated Recruitment & Training System |
119 days |
Mon 30-04-18 |
Thu 11-10-18 |
$194, 920.00 |
||
|
System Initiation |
28 days |
Mon 30-04-18 |
Wed 06-06-18 |
$14, 296.00 |
||
|
Analysis of Business Case |
2 days |
Mon 30-04-18 |
Tue 01-05-18 |
Business Analyst |
$1, 280.00 |
|
|
Start-up Meeting |
3 days |
Wed 02-05-18 |
Wed 06-06-18 |
3 |
Business Analyst, Data Analyst , Database Engineer, Project Manager, System Designer , System Developer, Technical Expert , Technical Writer , Testing Associate |
$5, 416.00 |
|
Feasibility Study & Results Analysis |
2 days |
Wed 02-05-18 |
Thu 03-05-18 |
3 |
Business Analyst, Project Manager, Technical Expert |
$4, 000.00 |
|
Project Briefing |
3 days |
Fri 04-05-18 |
Tue 08-05-18 |
5 |
Project Manager |
$2, 160.00 |
|
Submission & Authority to begin Project |
2 days |
Wed 09-05-18 |
Thu 10-05-18 |
6 |
Project Manager |
$1, 440.00 |
|
Milestone 1: Project Brief |
0 days |
Thu 10-05-18 |
Thu 10-05-18 |
7 |
$0.00 |
|
|
System Planning Phase |
23 days |
Fri 11-05-18 |
Tue 12-06-18 |
$31, 320.00 |
||
|
Fact Finding Techniques |
7 days |
Thu 17-05-18 |
Fri 25-05-18 |
7 |
Data Analyst |
$4, 200.00 |
|
Requirements Finalization & Scope Statement |
4 days |
Fri 11-05-18 |
Wed 16-05-18 |
7 |
Business Analyst, Data Analyst , Project Manager, Technical Expert |
$10, 400.00 |
|
Estimation – Project Schedule & Costs |
8 days |
Tue 22-05-18 |
Tue 12-06-18 |
11 |
Project Manager, Business Analyst |
$5, 440.00 |
|
3 days |
Thu 17-05-18 |
Mon 21-05-18 |
11 |
Business Analyst, Database Engineer, Project Manager, Technical Expert |
$7, 680.00 |
|
|
3 days |
Tue 22-05-18 |
Thu 24-05-18 |
13 |
Project Manager |
$2, 160.00 |
|
|
Allocation of resources |
2 days |
Fri 25-05-18 |
Mon 28-05-18 |
14 |
Project Manager |
$1, 440.00 |
|
Milestone 2: Project Plan |
0 days |
Mon 28-05-18 |
Mon 28-05-18 |
15 |
$0.00 |
|
|
Project Execution |
53 days |
Tue 29-05-18 |
Thu 09-08-18 |
$67, 968.00 |
||
|
Determination of training and recruitments needs |
6 days |
Tue 29-05-18 |
Tue 05-06-18 |
15 |
Project Manager |
$4, 320.00 |
|
Design and development of the system |
28 days |
Wed 06-06-18 |
Fri 13-07-18 |
18 |
System Designer , System Developer |
$31, 808.00 |
|
Connectivity with the database |
6 days |
Mon 16-07-18 |
Mon 23-07-18 |
19 |
System Developer, Database Engineer |
$6, 816.00 |
|
Network integration |
10 days |
Tue 24-07-18 |
Thu 09-08-18 |
20 |
System Developer, Technical Expert |
$6, 080.00 |
|
Data migration |
8 days |
Tue 24-07-18 |
Thu 02-08-18 |
20 |
Data Analyst , Database Engineer, Technical Expert |
$14, 400.00 |
|
Unit testing |
4 days |
Fri 03-08-18 |
Wed 08-08-18 |
22 |
System Developer, Testing Associate |
$4, 544.00 |
|
Milestone 3: Application Screens & Code |
0 days |
Wed 08-08-18 |
Wed 08-08-18 |
23 |
$0.00 |
|
|
Implementation, Testing & Control |
28 days |
Thu 09-08-18 |
Mon 17-09-18 |
$40, 704.00 |
||
|
System, Performance, and Security Testing |
10 days |
Thu 09-08-18 |
Wed 22-08-18 |
23 |
Testing Associate |
$5, 600.00 |
|
Reporting of Bugs |
4 days |
Thu 23-08-18 |
Tue 28-08-18 |
26 |
Testing Associate |
$2, 240.00 |
|
System reviews & inspections |
5 days |
Tue 11-09-18 |
Mon 17-09-18 |
27 |
Project Manager, Business Analyst |
$6, 800.00 |
|
Implementation and change management |
9 days |
Wed 29-08-18 |
Mon 10-09-18 |
27 |
Database Engineer, System Designer , System Developer, Technical Expert , Testing Associate |
$26, 064.00 |
|
Milestone 4: Implementation & Test Plan |
0 days |
Mon 10-09-18 |
Mon 10-09-18 |
29 |
$0.00 |
|
|
Project Closure |
23 days |
Tue 11-09-18 |
Thu 11-10-18 |
$40, 632.00 |
||
|
Integration with other applications and systems |
8 days |
Tue 11-09-18 |
Thu 20-09-18 |
30 |
System Developer, Technical Expert |
$9, 728.00 |
|
User acceptance and feedback |
5 days |
Fri 21-09-18 |
Thu 27-09-18 |
32 |
Data Analyst |
$3, 000.00 |
|
Approvals and Sign offs |
4 days |
Mon 08-10-18 |
Thu 11-10-18 |
33 |
Project Manager |
$2, 880.00 |
|
System reflection |
8 days |
Fri 28-09-18 |
Thu 11-10-18 |
33 |
Business Analyst, Data Analyst , Database Engineer, Project Manager, System Designer , System Developer, Technical Expert , Technical Writer , Testing Associate |
$21, 664.00 |
|
System documentation |
6 days |
Fri 28-09-18 |
Fri 05-10-18 |
33 |
Technical Writer |
$3, 360.00 |
|
Milestone 5: Closure Report |
0 days |
Fri 05-10-18 |
Fri 05-10-18 |
36 |
$0.00 |
Project Methodology
The methodology that has been recommended for the project is Project Management Body of Knowledge (PMBoK). This methodology has been recommended because a phased approach will be necessary for the management and implementation of the project activities. The management and conduction of the project will be carried out in a series of five phases. These phases or process groups will provide the Project Manager with the set of guidelines for efficient handling and management of all the tasks (Jamali and Oveisi, 2016).
The first task will be the initiation stage in which the business case will be analysed and the feasibility study will be carried out. A start-up meeting will be conducted and the results of the feasibility study will be analysed and chartering of the project will be done. The second process group will be the planning stage. It will cover the fact finding and analysis of the project requirements. There will be planning and estimations done in the areas of schedule, cost, risks, communication, and resources. The third stage will be the project execution stage in which the training needs and recruitment requirements will be estimated. The design and development of the system will be done along with database connectivity and network integration. Migration of the data sets and unit testing activities will also be carried out. The fourth stage will include implementation, testing, and control tasks followed by the closure activities in the final project phase (Rose, 2013).
Feasibility Study
Technical Aspect
The technical tools and equipment that will be used in the project will be compatible with the rest of the tools that are being used in the project. The system designed will also be compatible with the existing applications.
Operational Aspect
The resources that have been assigned with the project tasks and activities have been allocated with the duties on the basis of their skill sets and abilities. The operational excellence of the resources has been validated and the project is therefore feasible from the operational aspect (Shen et al., 2010).
Economic Feasibility
The estimated cost for the project is $194,920. The organization will be able to bear the costs. Also, the estimated cost includes the probability of risks, changes, and re-works (Dikareva and Voytolovskiy, 2016).
Structure for Management/Administration
Roles & Responsibilities
|
Resource Name |
Role and Responsibilities |
|
Project Manager |
Feasibility analysis, project briefing, Requirements Finalization & Scope Statement, Estimation – Project Schedule & Costs, Risk Management Plan, Communication Management Plan, Allocation of resources, Determination of training and recruitments needs, System reviews and inspections, approvals and sign-offs, system reflection |
|
Business Analyst |
Analysis of Business Case, Feasibility Study & Results Analysis, Requirements Finalization & Scope Statement, Risk Management Plan, System reviews and inspections, approvals and sign-offs, system reflection |
|
Technical Expert |
Feasibility analysis, Requirements Finalization & Scope Statement, Network Integration, Data Migration, Implementation and change management, Integration with other applications and systems |
|
Database Engineer |
Risk Management Plan, Connectivity with the database, data migration, Implementation and change management, System Reflection |
|
Data Analyst |
Fact Finding Techniques, Requirements Finalization & Scope Statement, Data Migration, User acceptance and feedback, System Reflection |
|
Technical Writer |
System Documentation |
|
System Developer |
Design and development of the system, Connectivity with the database, Network integration, Unit Testing, Implementation and change management, Integration with other applications and systems |
|
System Designer |
Design and development of the system, Implementation and change management |
|
Testing Associate |
Unit testing, System, Performance, and Security Testing Reporting of Bugs |
Job Description & Person Specification for Project Manager
The Project Manager will be required to carry out the activities as Feasibility analysis, project briefing, Requirements Finalization & Scope Statement, Estimation – Project Schedule & Costs, Risk Management Plan, Communication Management Plan, Allocation of resources, Determination of training and recruitments needs, System reviews and inspections, approvals and sign-offs, and system reflection.
The decision-making, problem-solving, and conflict resolution activities will also be carried out by the Project Manager (El-Sabaa, 2001).
The inter-personal skills that will be necessary for the Project Manager have been listed below.
Project Plan
Project Approach
The methodology that has been recommended for the project is Project Management Body of Knowledge (PMBoK). This methodology has been recommended because a phased approach will be necessary for the management and implementation of the project activities.
The project phases will include initiation, planning, execution, implementation & control, and closure.
Project Resources
The project resources will include Project Manager, Business Analyst, Technical Expert, Database Engineer, Data Analyst, Technical Writer, System Developer, System Designer, and Testing Associate.
Project Scope
The project resources will carry out the activities as feasibility study, project planning and estimation, design and development tasks, network integration, database connectivity, data migration, unit testing, system testing, system implementation, and closure activities (Fageha and Aibinu, 2013).
Project Schedule & Budget
The project will start on 30th April 2018 and will end on 11th October 2018 and will continue for 119 days (Lombard, 2008).
The total costs of the project will be $194, 920 (Kujala, Brady and Putila, 2014).
Project Milestones & Deliverables
|
Milestone Name |
Start |
Finish |
|
Milestone 1: Project Brief |
Thu 10-05-18 |
Thu 10-05-18 |
|
Milestone 2: Project Plan |
Mon 28-05-18 |
Mon 28-05-18 |
|
Milestone 3: Application Screens & Code |
Wed 08-08-18 |
Wed 08-08-18 |
|
Milestone 4: Implementation & Test Plan |
Mon 10-09-18 |
Mon 10-09-18 |
|
Milestone 5: Closure Report |
Fri 05-10-18 |
Fri 05-10-18 |
The list of the deliverables that will be provided by the project team members will be project brief, project plan, application code and screens, implementation plan, test plan, and closure report.
Stakeholder Management & Communications
The project will include external stakeholders as Project Sponsor, Supplier Groups, and End-System Users. The internal stakeholders will include Project Manager and other resources in the project team (Walley, 2013).
The external stakeholders will be provided with the project information on a weekly basis through weekly status report. There will be an internal team meeting that will be conducted among the internal resources on a daily basis.
Alternate Project Team Structure
The alternate project team structure may include the functional units with resources assigned to each of these units.
The functional units will include management unit, design unit, analytics unit, development unit, testing unit, and documentation unit. The resources will be assigned to each of these units as per their skills and abilities (Ibrahim, Costello and Wilkinson, 2014).
Project Quality Management
The project quality management will be carried out in three phases.
Quality Planning
This is the phase in which the quality requirements will be assessed for the project and the applicable best practices and standards will be listed.
A quality management plan will be prepared and the roles will defined for the management of the project quality (Laszlo, 2009).
Quality Assurance & Control
The validation and verification processes will be carried out in this phase for the assurance and control of the project activities.
These will include the conduction of testing activities, reporting of defects, along with the reviews and inspections by the senior management and resources.
Continuous Improvement
Continuous improvement planning and implementation will be done so that the project quality and performance is always improved as per the latest changes and updates.
Management of Project Changes
The project changes will be managed in set of three phases that have been listed below.
Issues & Risks
|
Project Risk |
Description |
Probability (Highest is 5 & lowest is 1) |
Impact (Highest is 5 & lowest is 1) |
Treatment Strategy |
|
Technical Risks |
There may be technical failures or issues in the tools and equipment used in the project |
3 |
3 |
Risk Transfer |
|
Schedule/Budget Overrun |
The estimated schedule or budget may not be followed by the project team (Sanchez et al., 2009) |
2 |
5 |
Risk Avoidance |
|
Security Issues |
There may be attacks on the information and data security associated with the system |
4 |
4 |
Risk Avoidance & Mitigation |
|
Resource Risks |
The resources may show a drop in their productivity and efficiency levels |
2 |
5 |
Risk Avoidance |
|
Compatibility Risks |
The new system may not be compatible with the existing applications once they are updated |
2 |
4 |
Risk Avoidance |
|
Requirements Inflation |
The frequent changes in the project scope may lead to the issue |
3 |
4 |
Risk Avoidance |
Final Stage: Issues & Risks
|
Project Risk |
Description |
Probability (Highest is 5 & lowest is 1) |
Impact (Highest is 5 & lowest is 1) |
Treatment Strategy |
|
Quality Risks |
The project resources may not adhere to the quality standards and practices |
1 |
5 |
Risk Avoidance |
|
Ethical Issues |
The project resources may not adhere to the ethical standards and practices |
2 |
5 |
Risk Avoidance |
|
Legal Issues |
The project resources may not adhere to the legal standards and practices |
1 |
5 |
Risk Avoidance |
Tasks to be completed in Final Stages
There shall be five major tasks that shall be completed in the final stages of the project.
References
Dikareva, V. and Voytolovskiy, N. (2016). The Efficiency and Financial Feasibility of the Underground Infrastructure Construction Assessment Methods. Procedia Engineering, 165, pp.1197-1202.
El-Sabaa, S. (2001). The skills and career path of an effective project manager. International Journal of Project Management, 19(1), pp.1-7.
Fageha, M. and Aibinu, A. (2013). Managing Project Scope Definition to Improve Stakeholders’ Participation and Enhance Project Outcome. Procedia – Social and Behavioral Sciences, 74, pp.154-164.
Ibrahim, K., Costello, S. and Wilkinson, S. (2014). Establishment of Performance Scales for Team Integration Assessment. Australasian Journal of Construction Economics and Building – Conference Series, 2(2), p.36.
Jamali, G. and Oveisi, M. (2016). A Study on Project Management Based on PMBOK and PRINCE2. [online] Available at: https://dx.doi.org/10.5539/mas.v10n6p142 [Accessed 27 Apr. 2018].
Kujala, J., Brady, T. and Putila, J. (2014). Challenges of Cost Management in Complex Projects. [online] Available at: https://www.ccsenet.org/journal/index.php/ijbm/article/viewFile/39454/22715 [Accessed 27 Apr. 2018].
Laszlo, G. (2009). Project management: a quality management approach. The TQM Magazine, 11(3), pp.157-160.
Lombard, P. (2008). Project scheduling and cost control: Planning, monitoring and controlling the baseline. Project Management Journal, 39(2), pp.115-115.
Padar, K., Pataki, B. and Sebestyen, Z. (2017). Bringing project and change management roles into sync. Journal of Organizational Change Management, 30(5), pp.797-822.
Rose, K. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)-Fifth Edition. Project Management Journal, 44(3), pp.e1-e1.
Sanchez, H., Robert, B., Bourgault, M. and Pellerin, R. (2009). Risk management applied to projects, programs, and portfolios. International Journal of Managing Projects in Business, 2(1), pp.14-35.
Shen, L., Tam, V., Tam, L. and Ji, Y. (2010). Project feasibility study: the key to successful implementation of sustainable and socially responsible construction management practice. Journal of Cleaner Production, 18(3), pp.254-259.
Walley, P. (2013). Stakeholder management: the sociodynamic approach. International Journal of Managing Projects in Business, 6(3), pp.485-504
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