Project Management For Relocating Creative Technology Private Limited Office

Project Scope Statement

Discuss about the Project Management for Manage Moving Company.

Creative Technology Private Limited is an IT company based in Singapore gave decided to relocate their main office from the existing location to a new apartment on 5^th floor. The Creative Technology Private Limited has based their business services to the development of technological software and assisting their client with online business technological needs. The project deals with the relocation of the office building without improving the work efficiency and customer satisfaction of the company. The relocation of the business organization will provide the administration to better accommodate all the employees and manage the business procedure with ease in more space.

The significant objectives of the relocation of office project are:

To select a new relocation area for the Creative Technology Private Limited;
To renovate the new location for facilitating the business activities;
To develop and set-up the network components of the new office locations;
To shift all the business needs and employees to the newly selected locations;

Outline Number	Task Name Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper
0	Office Relocation Project
1	Start Project
2	Feasibility Plan
2.1	Relocation Planning
2.2	Budget Planning
2.3	relocation Project Scheduling
3	Requirement identification
3.1	Need of new office location
3.1.1	Analysis of Customer
3.1.2	Structure of Office
3.2	Identification of Project Constraints
3.3	Staffing Plan
4	Selection of New Location
4.1	Lease/ Contract new facility
4.2	Access Facility Agreement of the new location
4.3	Notify Realtor
5	Design of New Office
5.1	Architectural Design
5.1.1	Interior Design
5.1.1.1	Cubicles
5.1.1.2	Open Areas
5.1.1.3	Reception
5.1.1.4	Meeting Rooms
5.1.1.5	Offices
5.1.1.6	Employee Areas
5.1.1.7	Offices
5.1.1.8	Bathrooms
5.1.1.9	Computer Room
5.1.2	Exterior Design
5.1.2.1	Parking Area
5.2	Interior Design
5.2.1	Furnishings
5.2.2	Lighting
5.2.3	Fittings
5.2.4	Flooring
5.3	Communications Requirements
5.3.1	Voice Network
5.3.1.1	Communication Lines
5.3.2	Computer Network
5.3.2.1	Internet
5.3.2.2	Electrical
5.3.2.3	Cabling
5.4	Security System
5.4.1	Physical security
5.4.2	Network security
6	Relocate Existing Office
6.1	Packing Materials purchase
6.2	Office relocate
6.2.1	Insurance
6.2.2	Vendor selection
6.3	Staff packing
6.3.1	Network Hardware
6.3.2	Paperwork
6.3.3	backup Data
6.3.4	PC’s
6.4	Cleaning Existing Office Area
7	New Location office
7.1	Staff Unpacking
7.2	Setting Up PCs
7.3	Setting up the internet connectivity
7.4	Network implementation
7.5	Start Business at new location
8	Stop Project

Task Name	Start	Finish
Office Relocation Project	Wed 9/14/16	Fri 4/7/17
Start Project	Wed 9/14/16	Wed 9/14/16
Feasibility Plan	Wed 9/14/16	Mon 9/26/16
Requirement identification	Fri 9/23/16	Fri 10/28/16
Need of new office location	Fri 9/23/16	Tue 10/11/16
Selection of New Location	Mon 10/31/16	Thu 11/24/16
Design of New Office	Mon 10/31/16	Mon 3/20/17
Architectural Design	Mon 10/31/16	Mon 1/9/17
Interior Design	Mon 10/31/16	Mon 12/26/16
Exterior Design	Mon 12/26/16	Mon 1/9/17
Interior Design	Tue 1/10/17	Wed 2/22/17
Communications Requirements	Thu 2/23/17	Thu 3/16/17
Voice Network	Thu 2/23/17	Mon 3/6/17
Computer Network	Tue 3/7/17	Thu 3/16/17
Security System	Fri 3/17/17	Mon 3/20/17
Relocate Existing Office	Tue 3/21/17	Thu 3/30/17
Office relocate	Wed 3/22/17	Thu 3/23/17
Staff packing	Fri 3/24/17	Wed 3/29/17
New Location office	Fri 3/31/17	Thu 4/6/17
Stop Project	Fri 4/7/17	Fri 4/7/17

For successfully completing the relocation of the Creative Technology Private Limited office, the following technical aspects need to be maintained:

The new locations need to be compatible with the technological infrastructure and resources required to process the business facilities;
All the computers and network appliances in the new location needs to have internet access;
The new location for the office need to have a robust physical and network security;

The relocation of the Creative Technology Private Limited office does not include the following aspect within its scope:

The new location for the Creative Technology Private Limited will not change after the finalization and selection of new location;
Construction of the new office building is not included within the project scope;

The feasibility study, relocation planning, communication plan, staffing plan and budget for the relocation project has been reviewed and approved by the manager and business analyst of Creative Technology Private Limited.

	Accept	Enhance	Constraint
Cost
Performance
Time

Table 1: Priority Matrix

(Source: Created by Author)

As depicted in the above table that priority of the different elements in the relocation project. It is shown the table that cost parameter to relocate the office to the new location is acceptable. On the other hand, the performance of the project management is a constraint that means, the effectiveness of the relocation project cannot be compromised with. Furthermore, completing the project before the scheduled time will add more value and standard to the project management.

Task Name	Cost	Resource Names
Office Relocation Project	$511920
Start Project	$0.00
Feasibility Plan	$94,000.00
Relocation Planning	$32,400.00	Business analyst, project manager
Budget Planning	$30,800.00	Architect team, Business analyst, project manager
relocation Project Scheduling	$30,800.00	Architect team, Business analyst, project manager
Requirement identification	$52,400.00
Need of new office location	$15,200.00
Analysis of Customer	$9,600.00	Business Analyst
Structure of Office	$5,600.00	Architect team
Identification of Project Constraints	$25,200.00	Business analyst, project manager
Staffing Plan	$12,000.00	project manager
Selection of New Location	$34,000.00
Lease/ Contract new facility	$6,000.00	legal advisors
Access Facility Agreement of the new location	$19,600.00	Business analyst, legal advisors
Notify Realtor	$8,400.00	legal advisors
Design of New Office	$281,120.00
Architectural Design	$200,320.00
Interior Design	$191,520.00
Cubicles	$17,640.00	Architect team, carpenters, Electrical Workers, Furniture
Open Areas	$22,680.00	Architect team, carpenters, Electrical Workers, Furniture
Reception	$27,720.00	Architect team, carpenters, Electrical Workers, Furniture
Meeting Rooms	$22,680.00	Architect team, carpenters, Electrical Workers, Furniture
Offices	$20,160.00	Architect team, carpenters, Electrical Workers, Furniture
Employee Areas	$20,160.00	Architect team, carpenters, Electrical Workers, Furniture
Offices	$20,160.00	Architect team, carpenters, Electrical Workers, Furniture
Bathrooms	$22,680.00	Architect team, carpenters, Electrical Workers, Furniture
Computer Room	$17,640.00	Architect team, carpenters, Electrical Workers, Furniture
Exterior Design	$8,800.00
Parking Area	$8,800.00	Architect team
Interior Design	$62,720.00
Furnishings	$15,680.00	carpenters, Electrical Appliances, Electrical Workers
Lighting	$15,680.00	carpenters, Electrical Appliances, Electrical Workers
Fittings	$17,640.00	carpenters, Electrical Appliances, Electrical Workers
Flooring	$13,720.00	carpenters, Electrical Appliances, Electrical Workers
Communications Requirements	$16,640.00
Voice Network	$10,880.00
Communication Lines	$10,880.00	Electrical appliances, Electrical Workers
Computer Network	$5,760.00
Internet	$4,320.00	Electrical workers
Electrical	$720.00	Electrical workers
Cabling	$720.00	Electrical workers
Security System	$1,440.00
Physical security	$720.00	Electrical workers
Network security	$720.00	Electrical workers
Relocate Existing Office	$22,800.00
Packing Materials purchase	$2,000.00	Business analyst, Furniture
Office relocate	$4,000.00
Insurance	$1,200.00	legal advisors
Vendor selection	$2,800.00	Business analyst, legal advisors
Staff packing	$13,440.00
Network Hardware	$3,360.00	Electrical appliances, Electrical workers, project manager
Paperwork	$3,360.00	Electrical appliances, Electrical workers, project manager
backup Data	$3,360.00	Electrical appliances, Electrical workers, project manager
PC’s	$3,360.00	Electrical appliances, Electrical workers, project manager
Cleaning Existing Office Area	$3,360.00	Electrical appliances, Electrical workers, project manager
New Location office	$25,600.00
Staff Unpacking	$5,120.00	Architect team, Business analyst, Electrical workers, project manager
Setting Up PCs	$5,120.00	Architect team, Business Analyst, Electrical workers, project manager
Setting up the internet connectivity	$5,120.00	Architect team, Business Analyst, Electrical workers, project manager
Network implementation	$5,120.00	Architect team, Business Analyst, Electrical workers, project manager
Start Business at new location	$5,120.00	Architect team, Business Analyst, Electrical workers, project manager
Stop Project	$2,000.00	project manager

Figure: Time Phase Budget

(Source: Created by Author in MS Project)

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