Mountains Escape is a travel agency that is planning to develop the existing business and want to offer different trips in the Himalayan region. The purpose of the project is to organize trekking trip around Annapurna Massif in the Himalayas for 14 days. This project is mainly of interest to the agency. The major focus of the project is developing the plan for the holiday trekking package for 14 days.
The goals of the project are:
The objective of the project is:
The activities that in-scope in the project includes:
The activities that out-scope in the project include:
|
Roles |
Responsibility |
|
Project manager |
Manage all the activities or the tasks related to the project till the completion of the project |
|
Project planner 1 |
Manage the sub activities in the planning and implementation phase |
|
Project planner 1 |
Manage the sub activities in the planning and implementation phase |
|
Project planner 1 |
Manage the sub activities in the planning and implementation phase |
|
Risk manager |
Identify and manages the risks in the project |
|
Financial manager |
Estimate and develop the budget |
|
Auditor |
Performing auditing at the closure phase |
(Ramakrishna, 2010)
The assumptions of the project are:
The constraints of the project are:
The success of the project is considered when the travel agency will be able to attain higher profits through the developed package and the higher number of customer get attracted toward the trekking trip to Himalayas and the near regions. The accomplishment of the project on time and within the estimated budget can be considered as the success of the project. Delivering the good quality of the project to the travel agency can be considered as the success (Smulders & Collins, 2002).
The ground rules for the project are:
|
Particulars |
Cost |
|
Project Manager (4 Weeks) Planner 1(1 Week) |
4 x 35 x $ 80 = 140 x 80 = $ 11200 1 x 35 x $ 70 = 35 x 70 = $ 2450 |
|
Planner 2 (1 Week) |
1 x 35 x $ 70 = 35 x 70 = $ 2450 |
|
Planner 3 (1 Week) |
1 x 35 x $ 70 = 35 x 70 = $ 2450 |
|
Risk Manager |
$ 4500 |
|
Auditor |
$ 4000 |
|
Finance Manager |
$ 5000 |
|
Hotels And Dining Reservations |
$ 5643 |
|
Air Ticket Booking |
$ 6700 |
|
Insurance Plan |
$ 14500 |
|
Trekking Equipments |
$ 3000 |
|
Total |
$ 61,893 |
The milestones in the project are:
|
Milestones |
Completion date |
Stakeholders |
Acceptance criteria |
|
Developing scope document and its approval |
03-04-2018 |
Project manager and project planner 1 |
Written approval from the travel agency |
|
Booking of hotels, restaurants and air tickets |
09-05-2018 |
Project Planner 1 and Project Planner 2 |
Coordinated with the people from hotel, restaurant and airline company and pre booked |
|
Confirmation of booking of hotels, restaurants and air tickets |
12-07-2018 |
Project Planner 1, Project Planner 2 and Project Planner 3 |
Approval from the hotel, restaurant and airlines company for the confirmation of the booking |
The risk management plan for organizing trekking trip around Annapurna Massif in the Himalayas is presented.
Risk identification: the risk identification includes the determination of the risks that might affect the project. It is important to identify the risks that highly affect the project in the initial stage so that those risks can be analysed. In this project, the risks that are identified can threat the project and are mentioned below:
Identified risks
|
Risk |
Score |
|
Poor weather |
Medium |
|
Falling tree limbs |
Low |
|
Poor facilitation |
Low |
|
Unsafe act of the travellers |
Low |
Risk analysis and evaluation: After the identification of the risks in the project, the analysis of the effect of the risk upon the success of the project is required to be determined. The identified risks can affect the project and can affect the cost of project, can result in delay of the project and extend the timeframes.
Poor weather and falling tree limbs can result in the delay in the completion of the trip on time and can also increase the cost. The poor facilitation can result in inability complete the trekking within the estimated time which can eventually result in the delay of the other activities of the project. The unsafe act of the travellers can result in some kind of incident which can also extend the timeframe of the trip. The improper training to the travellers can result in inability of the travellers to cover the trekking points on time which can delay ion the completion of the trip on time as well as increase the budget (Culp, 2002).
The evaluation of the risks is important in order to determine the impact, likelihood and the probability of the risk occurrence. Below the risk evaluation is performed for the project.
|
ID |
Risks |
Likelihood |
Probability |
Impact (1-5) |
|
1. |
Poor weather |
Medium |
30 percent |
3 |
|
2. |
Falling tree limbs |
Medium |
20 percent |
3 |
|
3. |
Poor facilitation |
Low |
20 percent |
4 |
|
4. |
Unsafe act of the travellers |
Low |
10 percent |
2 |
|
5. |
Improper training |
Low |
10 percent |
5 |
Risk mitigation: the mitigation of the risks includes the determination of the actions for reducing the likelihood of the risks and reduce the impact of the threat. The strategies for the mitigation of the risks are important in order to make sure that the identified risk will not affect the project severely. The mitigation response is created to eliminate and reduce the risk (The University of the Sunshine Coast , 2018).
|
ID |
Risks and Consequences |
Priority (Rank 1-5) |
Mitigation response |
|
6. |
Poor weather |
3rd |
The risks due to the poor weather can result in delay in the trekking activities, hence the travellers will be provided safety equipments and guidance will be provided to the travellers to safely do the trekking or cancel the trekking for that day. |
|
7. |
Falling tree limbs |
4th |
The travellers will be provided with the helmets and the other safety equipment so that they will not get injuries and they will be provided with the instructions and guidance to follow the leaders of trekking. They will also be provided with the proper training to take immediate measures for such situations. |
|
8. |
Poor facilitation |
2nd |
The travellers will be provided with all the required kits so that they will not be able to deal with the situation |
|
9. |
Unsafe act of the travellers |
5th |
The travellers will be provided with the information related to what they should not do while trekking on mountains in order to reduce any kind of risks. |
|
10. |
Improper training |
1st |
Before the trekking trip, the travellers will be provided with the proper training so that no such dangerous incidents will occur. |
(Grey Campus, 2018)
The human resources for the project that will engaged to accomplish the project are project manager, project planner 1, project planner 2, project planner 3, risk manager, finance manager and auditor.
|
Role |
Responsibilities |
Performance review |
|
Project Manager |
Manage all the activities or the tasks related to the project till the completion of the project |
Completion and effective management of the project during the project cycle. |
|
Project Planner 1 |
Manage the sub activities in the planning and implementation phase |
By analysing the effectiveness and the quality of the performed activities |
|
Project Planner 2 |
Manage the sub activities in the planning and implementation phase |
By analysing the effectiveness and the quality of the performed activities |
|
Project Planner 3 |
Manage the sub activities in the planning and implementation phase |
By analysing the effectiveness and the quality of the performed activities |
|
Risk Manager |
Identify and manages the risks in the project |
By determining the ability to identify potential risks and implementing corrective actions to reduce or eliminate risk |
|
Finance Manager |
Estimate and develop the budget |
Proper estimation of the budget and completion of the project within the budget |
|
Auditor |
Performing auditing at the closure phase |
Analysing the ability to perform auditing of the project effectively. |
The communication plan for the project is demonstrated below.
|
Key Reports / meetings |
Who to receive |
Frequency |
Medium |
|
Initiation and planning meeting |
Project manager |
At the time of initiation phase of project and only once |
Discussion session and meeting |
|
Weekly progress report meeting |
Travel agency and the organization |
On Weekly basis |
Meeting |
|
Discussion sessions for major deliverables |
Project Team |
On Weekly basis |
Discussion session |
|
Weekly update regarding risks and issues |
Stakeholders and project manager |
On Weekly basis |
Meeting |
|
Reporting and modification sessions |
Project stakeholders |
On Monthly Basis |
One-on-one session |
|
Change management meetings |
Travel agency and the organization |
On Weekly basis |
Meeting |
|
Post Implementation Review meeting |
Project Team |
After the completion of the project |
Meeting |
(Bpayne & Watt, 2018; Aubry & Lievre, 2016)
|
Activity or Task From WBS |
Cost Per Item |
No. of Units |
Total Cost |
Supplier Details |
Contract Type |
Lead Time |
Date Required |
Responsibility |
|
Trekking equipments |
$100 |
100 |
$ 10000 |
Trekking equipment vendor |
Fixed-Price Contract |
10th July – 22nd July |
23rd July |
(Project manager and project planner 1) – The vendor will provide all the required trekking equipments. |
|
Hotel booking |
$1000 |
30 |
$ 30000 |
Hotel vendor |
Time and Materials |
10th July – 22nd July |
26th July |
(Project manager and project planner 1) – The vendor will confirm the bookings of hotel. |
|
Restaurant booking |
$ 300 |
60 |
$ 18000 |
Restaurant vendor |
Time and Materials |
10th July – 22nd July |
26th July |
(Project manager and project planner 2) – The vendor will confirm the bookings of restaurant. |
|
Air travel booking |
$ 1500 |
60 |
$ 90,000 |
Air travel |
Time and Materials |
10th July – 22nd July |
26th July |
(Project manager and project planner 2) – The vendor will confirm the bookings of air tickets. |
|
Insurance plan |
$ 190 |
50 |
$ 9500 |
Cost Reimbursable Contract |
10th July – 22nd July |
26th July |
(Project manager and project planner 3) – The vendor will confirm the insurance plan. |
The project termination will include the following areas for the project.
Post event consultation with all stakeholders: the consultation with the stakeholders of the project like the project planner, travel agency and the travellers about the trekking trip is important in order to make improvements in the planning the trip in future and bring changes in the plan for making it more effective and efficient. The consultation with the travel agency is most important as the agency will be able to present the profitability through the plan as the success of the plan can be determined by that only.
Final report to the Client: presenting the final report to the travel agency related to successful completion of the trekking trip to Himalaya is important in order to review all the major processes and the activities of the project and the effectiveness of the developed plan for the trekking trip.
Congratulate and disband Team and travellers: After the successful trekking to the Himalayan region, it is considered as important to congratulate the team members and the travellers to congratulate for the successful and safe completion of the trip.
|
Activities |
Yes / No |
|
Completion of the project on time |
|
|
Budgetary requirements was fulfilled |
|
|
Effective use of the project management procedures |
|
|
Effective communication during the project |
|
|
Performance of the project team was effective |
|
|
Overall outcome if the project is acceptable |
|
|
Changes can be made for the future projects |
References
APM. (2018). What is project management? Retrieved from https://www.apm.org.uk/resources/what-is-project-management/
Aubry, M., & Lievre, P. (2016). Project Management in Extreme Situations: Lessons from Polar Expeditions, Military and Rescue Operations, and Wilderness Exploration. CRC Press.
Bpayne, & Watt, A. (2018). Communication Planning. Retrieved from Opentextbc.ca: https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-planning-project-management/
Culp, C. L. (2002). The Risk Management Process: Business Strategy and Tactics. John Wiley & Sons.
Grey Campus. (2018). Risk Management Plan. Retrieved from https://www.greycampus.com/opencampus/project-management-professional/risk-management-plan
Lehmann, O. F. (2016). Situational Project Management: The Dynamics of Success and Failure. CRC Press.
Project Management Institute. (2017). Guide to the Project Management Body of Knowledge (PMBOK® Guide)–Sixth Edition. Project Management Institute.
Ramakrishna, K. (2010). Essentials of Project Management. PHI Learning Pvt. Ltd.
Smulders, F. J., & Collins, J. D. (2002). Risk Management Strategies: Monitoring and Surveillance. Wageningen Academic Pub.
The University of the Sunshine Coast . (2018). Risk Management – Procedures. Retrieved from https://www.usc.edu.au/explore/policies-and-procedures/risk-management-procedures
Tutorial Point. (2018). Work Breakdown Structure. Retrieved from https://www.tutorialspoint.com/management_concepts/work_breakdown_structure.htm
Young, T. L. (2013). Successful Project Management. Kogan Page Publishers.
Essay Writing Service Features
Our Experience
No matter how complex your assignment is, we can find the right professional for your specific task. Contact Essay is an essay writing company that hires only the smartest minds to help you with your projects. Our expertise allows us to provide students with high-quality academic writing, editing & proofreading services.
Free Features
Free revision policy
$10Free bibliography & reference
$8Free title page
$8Free formatting
$8How Our Essay Writing Service Works
First, you will need to complete an order form. It's not difficult but, in case there is anything you find not to be clear, you may always call us so that we can guide you through it. On the order form, you will need to include some basic information concerning your order: subject, topic, number of pages, etc. We also encourage our clients to upload any relevant information or sources that will help.
Complete the order form
Once we have all the information and instructions that we need, we select the most suitable writer for your assignment. While everything seems to be clear, the writer, who has complete knowledge of the subject, may need clarification from you. It is at that point that you would receive a call or email from us.
Writer’s assignment
As soon as the writer has finished, it will be delivered both to the website and to your email address so that you will not miss it. If your deadline is close at hand, we will place a call to you to make sure that you receive the paper on time.
Completing the order and download