Project Management Plan For Addition Of Garden And BBQ Area On The Roof Of OPAIC Building

Project management approach

This report depicts the roles and importance of project management mechanism in industrial manufacturing. Effective and structured project management can reduce the risks assure the quality of a project by ensuring the completion of project within estimated budget and time. The rate of errors can be prevented and at the same time the project budget can be controlled with regulatory and voluntary regulations. For this specific report the nominated project is “The Addition of a Garden and BBQ Area on the Roof of the OPAIC Building”. It is the role of the project manager and other project team members to complete the project within 6 months and estimated budget of $75,000.

In order to accomplish the project successfully measureable components those are to be calculated and considered include project management approach, scope measuring the milestones and management strategies. In addition to this, change management plan, communication management, risk management and project approval requirements are to the other factors that should be outlines at the project initiation phase. A cost baseline, quality baseline, procurement management plan and project schedule are developed by the project team members. The final project charter should be approved by the sponsor and the project manager.

2. Project management approach

Project management tools and techniques will be considered by the project manager to design the work package with duration and cost details. For reducing the workload from the project team members, skilled and experienced project resources will be nominated and allotted for specific project activities. The aim of the project is to build an additional garden and BBQ area on the roof top of the OPAIC building mainly for the summer functions arranged for the staffs of the company. The functions will be arranged in the BBQ areas should serve beverages and must have ability to offer accommodations for 80 staffs.

In order to reduce trash, pollution and environmental degradation the principle of Green building for protecting the health of the occupants are being used by the project manager. It will improve the overall productivity of the project with environmental, economical and social profit. The operating cost for the BBQ area will be diminished, the strain on the local infrastructure will be reduced. The quality of surrounding air and water will be improved accordingly. With the effective consumption of energy from biodiversity the ecosystem will be protected.

3. Project scope including milestones and management plan

Project scope including milestones and management plan

The scope for this specific project is to develop additional garden area for the staffs associated to the OPAIC Company. This additional garden area will build at the roof top of the company if any functions are being arranged by the company itself. The designer should keep in mind that the accommodation for the functions will be arranged for around 80 staffs. The designer will consider the concept and principle of Green Building while developing the building. It is expected that for the successful accomplishment of the project will not take longer than 6 months. Maximum rate of success can be obtained from the green building with new technologies. It will create such a green structure that will be beneficial for the economical and social success of the company. The green construction can integrate the economical and social factors all together.

For this specific project on “Addition of garden and BBQ area in the roof top of OPAIC Company” mainly arranged for the summer functions and staff programs the fie main phases those will be considered include project initiation, project planning, development, monitoring and control and project closure. It is necessary for the project manager to follow all these phases accordingly so that within 6 months the project can be successfully accomplished. The milestones and planning details are elaborated in this report below:

Milestone 1: Completion of project initiation phase	Tue 8/21/18	Tue 8/21/18	25	business analyst
Milestone 2: Completion of project planning phase	Mon 12/17/18	Mon 12/17/18	66	sponsors
Milestone 3: Completion of project development phase	Fri 3/1/19	Fri 3/1/19	80	HR manager
Milestone 4: Completion of project monitoring and control phase	Mon 3/18/19	Mon 3/18/19	94	business analyst
Milestone 5: Completion of project closure phase	Fri 3/29/19	Fri 3/29/19	106	operation manager

4. Schedule baseline and work break down structure (WBS)

Schedule baseline is referred to as an approved version of schedule model which can be changed accordingly with the changed taking place in the control process of the project. It is also used to make comparison between the planned and actual cost and schedule results. It is possible for any project that it contains contingency reservations which causes time buffer and cost buffer as well. In order to avoid this kind of schedule uncertainty proper schedule baseline and work break down structure is needed to be prepared by the project manager and project team members as well.

If the project scope and assumption changes then respectively the schedule baseline will also change. The duration of different activities must be set based on its complexity. For successful accomplishment of the BBQ garden area project documents such as schedule performance measures, start dates, finish dates, additional works and omitted works all are to be defined with professional perfection. If new works are added by the project head then the changes will also be reflected on the schedule baseline. The components those will be considered for this specific project are as follows:

Schedule baseline

Baseline: Usually at the initiation point of the BBQ garden area project the project baseline will be set to avoid further financial errors.

Cost and scope baseline: In order to obtain maximum satisfactory result for the consumers the project management includes different responsibilities for the project manager and the team members as well.

Performance maintenance baseline: In regards of the project management area proper determination of the project resources, cost and time are very much necessary to prevent unwanted activities or project actions.

Baseline finish date: The baseline finish dates are activated on those dates only on which that particular activity is expected to be completed on successfully.

In order to reduce the workload from the project team members and to make the project less complex this large BBQ garden area development project should be divided into small sub-activities. For each of those activities different skillful and experienced human resources will be allocated and it will be their responsibilities to complete that specific activity on that specified time period without any error. The Work Breakdown Structure requires active participation from the project team members and is comprise of three basic steps:

Proper identification of the specific project deliverables
Segmentation of these activities into proper sub project activities
Determining proper match between the project resources and their work packages

WBS	Task Name	Ranking
0	schedule for Addition of garden and BBQ area
1	Project initiation phase
1.1	Understanding project details	High
1.2	Developing project SMART goal	High
1.3	Site analysis of OPAIC building	High
1.4	Creating project assumptions	High
1.5	Identifying project milestone	High
1.6	Describing project purpose to the project sponsors	High
1.7	Requirements gathering	High
1.8	Requirements specifications	High
1.9	Requirements analysis	Medium
1.10	Project description with boundary and limitation analysis	Medium
1.11	High level functional and non-functional project requirements	Medium
1.12	Project description and boundaries	Medium
1.13	Project assumptions and triple project constraints	Medium
1.14	Summary milestones	Medium
1.15	Project risks and risk register	Medium
1.16	Budget summary	High
1.17	Project stakeholders and resource management details	High
1.18	High level functional and non-functional project requirements	High
1.19	Project description and boundaries	High
1.20	Project assumptions and triple project constraints	High
1.21	Summary milestones identification	High
1.22	Feasibility analysis	High
1.23	Interview for the project team	High
1.24	Project team development	High
1.25	Milestone 1: Completion of project initiation phase
2	Project planning phase
2.1	Research
2.1.1	Details market research	High
2.1.2	Acquisition of project vendors	Low
2.1.3	Probability plan for consumer base	Low
2.1.4	Interior design planning	Medium
2.1.5	Exterior design planning	Medium
2.1.6	Site proposal for OPAIC plan	Medium
2.1.7	Food menu planning	Medium
2.2	Project procurement planning
2.2.1	OPAIC building area/location acquisition	Low
2.2.2	Permit for the business registry	Low
2.2.3	Kitchen equipments	Low
2.2.4	Renovation materials adoption	Low
2.3	Project renovation planning
2.3.1	BBQ area demolition	High
2.3.2	Garden and BBQ area construction	High
2.3.3	Repairing and construction faults	High
2.3.4	Installation of equipments	High
2.3.5	Janitorial requirements analysis	High
2.3.6	Onsite freezers	High
2.4	Advertisement for the BBQ area
2.4.1	Radio and television	Medium
2.4.2	News papers and telephone calls	Medium
2.4.3	Posters and banners	Low
2.5	Project staffing
2.5.1	Personnel acquisition	Low
2.5.2	Employee on job training classes	Medium
2.5.3	Workshop arrangements	Medium
2.5.4	Adopting training materials	Low
2.5.5	Work schedule development	Low
2.5.6	Janitorial staffing for the project	Low
2.6	Project planning details
2.6.1	Risk management plan	Medium
2.6.2	Contingency planning	Medium
2.6.3	Communication program development	Medium
2.6.4	Budget and time management plan	High
2.6.5	Change management plan	High
2.6.6	Technology implementation planning	High
2.6.7	Incorporating green building principles	High
2.6.8	Milestone 2: Completion of project planning phase
3	Development phase
3.1	Green building Technology concept implementation	Medium
3.2	Technology simulation	Medium
3.3	Originating requirements implementation	Medium
3.4	Functional requirements implementation	Medium
3.5	Performance requirements implementation	Low
3.6	Derived requirements implementation	Low
3.7	Energy trends implementation	Low
3.8	Trade off analysis	Low
3.9	Technology renew	High
3.10	Catering service contract	High
3.11	Electricity contract	High
3.12	Other strategic planning	High
3.13	Milestone 3: Completion of project development phase
4	Project control and monitoring phase
4.1	Building inventory	High
4.2	Developing training programs	High
4.3	Energy consumption ideas	High
4.4	Energy consumption strategies	High
4.5	Cost analysis based on Green building	High
4.6	Energy profile per square foot	High
4.7	Green technology strategic approach	High
4.8	Green technology tactical approach	Low
4.9	Surveillance camera setting	Low
4.10	Accommodation development for 80 staffs for OPAIC building	Low
4.11	Space efficiency analysis	Low
4.12	ROI analysis	Low
4.13	Milestone 4: Completion of project monitoring and control phase
5	Project closure phase	Low
5.1	Operation testing	High
5.2	Stocking	High
5.3	Project flow and timing details	High
5.4	Resupply scheduling	High
5.5	Grand opening planning for the business	High
5.6	Verification	Low
5.7	Validation	High
5.8	Post project maintenance plan	Low
5.9	Project approval requirements	High
5.10	Project approval documentation	Low
5.11	Milestone 5: Completion of project closure phase

Key resources (time and cost against work packages)

Resource Name	Std. Rate	Responsibility
project manager	$55.00/hr	To complete the project within estimated cost and time
finance manager	$40.00/hr	To estimate the accurate project budget
interior designer	$50.00/hr	To make the BBQ area attractive to the customers or staffs of OPAIC
caterers	$38.00/hr	To serve quality and unique food items
HR manager	$30.00/hr	To manage the employees
sponsors	$65.00/hr	To invest proper capital
technical head	$45.00/hr	Ti incorporate technical Green building principles
operation manager	$45.00/hr	To make the business operation feasible
technical team	$32.00/hr	To develop technical structure
business analyst	$48.00/hr	To give market success and competitive advantages

5. Project plan list of schedule items/activities

The entire project will take 6 months for successful completion with an estimated budget rate of $72,730.00.

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
0	schedule for Addition of garden and BBQ area	180 days	Mon 7/23/18	Fri 3/29/19			$72,728.00
1	Project initiation phase	22 days	Mon 7/23/18	Tue 8/21/18			$9,232.00
1.1	Understanding project details	1 day	Mon 7/23/18	Mon 7/23/18		project manager	$440.00
1.2	Developing project SMART goal	1 day	Tue 7/24/18	Tue 7/24/18	2	finance manager	$320.00
1.3	Site analysis of OPAIC building	1 day	Wed 7/25/18	Wed 7/25/18	3	interior designer	$400.00
1.4	Creating project assumptions	2 days	Wed 7/25/18	Thu 7/26/18	3	caterers	$608.00
1.5	Identifying project milestone	2 days	Thu 7/26/18	Fri 7/27/18	4	HR manager	$480.00
1.6	Describing project purpose to the project sponsors	1 day	Mon 7/30/18	Mon 7/30/18	5,6	sponsors	$520.00
1.7	Requirements gathering	1 day	Tue 7/31/18	Tue 7/31/18	7	technical head	$360.00
1.8	Requirements specifications	1 day	Wed 8/1/18	Wed 8/1/18	8	operation manager	$360.00
1.9	Requirements analysis	1 day	Thu 8/2/18	Thu 8/2/18	9	technical team	$256.00
1.10	Project description with boundary and limitation analysis	1 day	Fri 8/3/18	Fri 8/3/18	10	business analyst	$384.00
1.11	High level functional and non-functional project requirements	1 day	Mon 8/6/18	Mon 8/6/18	11	interior designer	$400.00
1.12	Project description and boundaries	1 day	Mon 8/6/18	Mon 8/6/18	11	caterers	$304.00
1.13	Project assumptions and triple project constraints	1 day	Tue 8/7/18	Tue 8/7/18	12,13	HR manager	$240.00
1.14	Summary milestones	1 day	Wed 8/8/18	Wed 8/8/18	14	sponsors	$520.00
1.15	Project risks and risk register	1 day	Thu 8/9/18	Thu 8/9/18	15	sponsors	$520.00
1.16	Budget summary	1 day	Fri 8/10/18	Fri 8/10/18	16	technical head	$360.00
1.17	Project stakeholders and resource management details	1 day	Mon 8/13/18	Mon 8/13/18	17	operation manager	$360.00
1.18	High level functional and non-functional project requirements	1 day	Tue 8/14/18	Tue 8/14/18	18	technical team	$256.00
1.19	Project description and boundaries	1 day	Wed 8/15/18	Wed 8/15/18	19	business analyst	$384.00
1.20	Project assumptions and triple project constraints	1 day	Thu 8/16/18	Thu 8/16/18	20	technical head	$360.00
1.21	Summary milestones identification	1 day	Thu 8/16/18	Thu 8/16/18	20	operation manager	$360.00
1.22	Feasibility analysis	1 day	Fri 8/17/18	Fri 8/17/18	21,22	technical team	$256.00
1.23	Interview for the project team	1 day	Mon 8/20/18	Mon 8/20/18	23	business analyst	$384.00
1.24	Project team development	1 day	Tue 8/21/18	Tue 8/21/18	24	interior designer	$400.00
1.25	Milestone 1: Completion of project initiation phase	0 days	Tue 8/21/18	Tue 8/21/18	25	business analyst	$0.00
2	Project planning phase	84 days	Wed 8/22/18	Mon 12/17/18			$34,768.00
2.1	Research	33 days	Wed 8/22/18	Fri 10/5/18			$13,272.00
2.1.1	Details market research	9 days	Wed 8/22/18	Mon 9/3/18	26	project manager	$3,960.00
2.1.2	Acquisition of project vendors	5 days	Tue 9/4/18	Mon 9/10/18	29	finance manager	$1,600.00
2.1.3	Probability plan for consumer base	2 days	Tue 9/11/18	Wed 9/12/18	30	interior designer	$800.00
2.1.4	Interior design planning	3 days	Thu 9/13/18	Mon 9/17/18	31	caterers	$912.00
2.1.5	Exterior design planning	5 days	Tue 9/18/18	Mon 9/24/18	32	HR manager	$1,200.00
2.1.6	Site proposal for OPAIC plan	3 days	Tue 9/18/18	Thu 9/20/18	32	sponsors	$1,560.00
2.1.7	Food menu planning	9 days	Tue 9/25/18	Fri 10/5/18	33,34	technical head	$3,240.00
2.2	Project procurement planning	20 days	Mon 10/8/18	Fri 11/2/18			$7,008.00
2.2.1	OPAIC building area/location acquisition	1 day	Mon 10/8/18	Mon 10/8/18	35	technical team	$256.00
2.2.2	Permit for the business registry	5 days	Tue 10/9/18	Mon 10/15/18	37	business analyst	$1,920.00
2.2.3	Kitchen equipments	6 days	Tue 10/16/18	Tue 10/23/18	38	interior designer	$2,400.00
2.2.4	Renovation materials adoption	8 days	Wed 10/24/18	Fri 11/2/18	39	caterers	$2,432.00
2.3	Project renovation planning	15 days	Mon 11/5/18	Fri 11/23/18			$6,360.00
2.3.1	BBQ area demolition	5 days	Mon 11/5/18	Fri 11/9/18	40	sponsors	$2,600.00
2.3.2	Garden and BBQ area construction	2 days	Mon 11/12/18	Tue 11/13/18	42	sponsors	$1,040.00
2.3.3	Repairing and construction faults	2 days	Wed 11/14/18	Thu 11/15/18	43	technical head	$720.00
2.3.4	Installation of equipments	2 days	Fri 11/16/18	Mon 11/19/18	44	operation manager	$720.00
2.3.5	Janitorial requirements analysis	2 days	Tue 11/20/18	Wed 11/21/18	45	technical team	$512.00
2.3.6	Onsite freezers	2 days	Thu 11/22/18	Fri 11/23/18	46	business analyst	$768.00
2.4	Advertisement for the BBQ area	5 days	Mon 11/26/18	Fri 11/30/18		technical head	$3,440.00
2.4.1	Radio and television	1 day	Mon 11/26/18	Mon 11/26/18	47	operation manager	$360.00
2.4.2	News papers and telephone calls	2 days	Tue 11/27/18	Wed 11/28/18	49	technical team	$512.00
2.4.3	Posters and banners	2 days	Thu 11/29/18	Fri 11/30/18	50	business analyst	$768.00
2.5	Project staffing	5 days	Mon 12/3/18	Fri 12/7/18			$2,224.00
2.5.1	Personnel acquisition	1 day	Mon 12/3/18	Mon 12/3/18	51	project manager	$440.00
2.5.2	Employee on job training classes	1 day	Tue 12/4/18	Tue 12/4/18	53	finance manager	$320.00
2.5.3	Workshop arrangements	1 day	Wed 12/5/18	Wed 12/5/18	54	interior designer	$400.00
2.5.4	Adopting training materials	1 day	Wed 12/5/18	Wed 12/5/18	54	caterers	$304.00
2.5.5	Work schedule development	1 day	Thu 12/6/18	Thu 12/6/18	55,56	HR manager	$240.00
2.5.6	Janitorial staffing for the project	1 day	Fri 12/7/18	Fri 12/7/18	57	sponsors	$520.00
2.6	Project planning details	6 days	Mon 12/10/18	Mon 12/17/18			$2,464.00
2.6.1	Risk management plan	1 day	Mon 12/10/18	Mon 12/10/18	58	operation manager	$360.00
2.6.2	Contingency planning	1 day	Tue 12/11/18	Tue 12/11/18	60	technical team	$256.00
2.6.3	Communication program development	1 day	Wed 12/12/18	Wed 12/12/18	61	business analyst	$384.00
2.6.4	Budget and time management plan	1 day	Wed 12/12/18	Wed 12/12/18	61	interior designer	$400.00
2.6.5	Change management plan	1 day	Thu 12/13/18	Thu 12/13/18	62,63	caterers	$304.00
2.6.6	Technology implementation planning	1 day	Fri 12/14/18	Fri 12/14/18	64	HR manager	$240.00
2.6.7	Incorporating green building principles	1 day	Mon 12/17/18	Mon 12/17/18	65	sponsors	$520.00
2.6.8	Milestone 2: Completion of project planning phase	0 days	Mon 12/17/18	Mon 12/17/18	66	sponsors	$0.00
3	Development phase	54 days	Tue 12/18/18	Fri 3/1/19			$20,480.00
3.1	Green building Technology concept implementation	10 days	Tue 12/18/18	Mon 12/31/18	67	operation manager	$3,600.00
3.2	Technology simulation	12 days	Tue 1/1/19	Wed 1/16/19	69	technical team	$3,072.00
3.3	Originating requirements implementation	6 days	Thu 1/17/19	Thu 1/24/19	70	business analyst	$2,304.00
3.4	Functional requirements implementation	6 days	Thu 1/17/19	Thu 1/24/19	70	technical head	$2,160.00
3.5	Performance requirements implementation	4 days	Fri 1/25/19	Wed 1/30/19	71,72	operation manager	$1,440.00
3.6	Derived requirements implementation	4 days	Thu 1/31/19	Tue 2/5/19	73	technical team	$1,024.00
3.7	Energy trends implementation	4 days	Wed 2/6/19	Mon 2/11/19	74	business analyst	$1,536.00
3.8	Trade off analysis	4 days	Tue 2/12/19	Fri 2/15/19	75	interior designer	$1,600.00
3.9	Technology renew	4 days	Mon 2/18/19	Thu 2/21/19	76	project manager	$1,760.00
3.10	Catering service contract	4 days	Fri 2/22/19	Wed 2/27/19	77	finance manager	$1,280.00
3.11	Electricity contract	1 day	Thu 2/28/19	Thu 2/28/19	78	interior designer	$400.00
3.12	Other strategic planning	1 day	Fri 3/1/19	Fri 3/1/19	79	caterers	$304.00
3.13	Milestone 3: Completion of project development phase	0 days	Fri 3/1/19	Fri 3/1/19	80	HR manager	$0.00
4	Project control and monitoring phase	11 days	Mon 3/4/19	Mon 3/18/19			$4,608.00
4.1	Building inventory	1 day	Mon 3/4/19	Mon 3/4/19	81	technical head	$360.00
4.2	Developing training programs	1 day	Tue 3/5/19	Tue 3/5/19	83	operation manager	$360.00
4.3	Energy consumption ideas	1 day	Wed 3/6/19	Wed 3/6/19	84	technical team	$256.00
4.4	Energy consumption strategies	1 day	Wed 3/6/19	Wed 3/6/19	84	business analyst	$384.00
4.5	Cost analysis based on Green building	1 day	Thu 3/7/19	Thu 3/7/19	85,86	interior designer	$400.00
4.6	Energy profile per square foot	1 day	Fri 3/8/19	Fri 3/8/19	87	interior designer	$400.00
4.7	Green technology strategic approach	1 day	Mon 3/11/19	Mon 3/11/19	88	HR manager	$240.00
4.8	Green technology tactical approach	1 day	Tue 3/12/19	Tue 3/12/19	89	technical head, technical team	$616.00
4.9	Surveillance camera setting	1 day	Wed 3/13/19	Wed 3/13/19	90	technical head, technical team	$616.00
4.10	Accommodation development for 80 staffs for OPAIC building	1 day	Thu 3/14/19	Thu 3/14/19	91	technical head	$360.00
4.11	Space efficiency analysis	1 day	Fri 3/15/19	Fri 3/15/19	92	operation manager	$360.00
4.12	ROI analysis	1 day	Mon 3/18/19	Mon 3/18/19	93	technical team	$256.00
4.13	Milestone 4: Completion of project monitoring and control phase	0 days	Mon 3/18/19	Mon 3/18/19	94	business analyst	$0.00
5	Project closure phase	9 days	Tue 3/19/19	Fri 3/29/19			$3,640.00
5.1	Operation testing	1 day	Tue 3/19/19	Tue 3/19/19	95	operation manager	$360.00
5.2	Stocking	1 day	Wed 3/20/19	Wed 3/20/19	97	technical team	$256.00
5.3	Project flow and timing details	1 day	Thu 3/21/19	Thu 3/21/19	98	business analyst	$384.00
5.4	Resupply scheduling	1 day	Thu 3/21/19	Thu 3/21/19	98	interior designer	$400.00
5.5	Grand opening planning for the business	1 day	Fri 3/22/19	Fri 3/22/19	99,100	sponsors	$520.00
5.6	Verification	1 day	Mon 3/25/19	Mon 3/25/19	101	technical head	$360.00
5.7	Validation	1 day	Tue 3/26/19	Tue 3/26/19	102	operation manager	$360.00
5.8	Post project maintenance plan	1 day	Wed 3/27/19	Wed 3/27/19	103	technical team	$256.00
5.9	Project approval requirements	1 day	Thu 3/28/19	Thu 3/28/19	104	business analyst	$384.00
5.10	Project approval documentation	1 day	Fri 3/29/19	Fri 3/29/19	105	technical head	$360.00
5.11	Milestone 5: Completion of project closure phase	0 days	Fri 3/29/19	Fri 3/29/19	106	operation manager	$0.00

Maori Protocol

The Maori perspectives or Maori protocol is being used in every business organizations for minimizing the risk factors and make easy decisions for the commercial success of the company. For organizational change management this protocol is used by the project owners. For example in this additional garden and BBQ area development in OPAIC building roof, the project authority should have considered the concept of Maori Protocol. Ng? Kaihaut? Tikanga Taiao has developed this protocol for the business change management. For the wellbeing of the present and future generation, by ensuring the culture, spiritual health this protocol is necessary to be followed by the project associates. The principle followed by the protocol defines the following:

Principle of partnership
Protection principle
Participation principle
Potential and productive relationships
Informed decision making principle
6. Change management plan

The change management program developed for the project is followed by the below phases:

Proper identification of changes
Building technical team for green building
Creating project change vision
Removal of different obstacles
Integrate changes
Implementation of changes

In order to obtain life changing opportunities and long term sustainability it is necessary for the company to consider different aspects of change management protocols and the above mentioned steps should be followed by the project managers and team members respectively. The EPA will try to make sure that the Maori have accurate access to the decision making approach. Though, in this approach the new issues outside the actual submission can never be raised.

Work Breakdown Structure

7. Communication management plan

It is necessary for the project manager and the project team members to communicate with each other following all the communication details. In order to design an additional garden area for the staffs to arrange summer programs it is necessary to communicate with the rest of the project team members to make them more familiar about the project requirements and the success criteria as well. It has been expected that if the project assumptions are framed based on the BBQ project success criteria then the final interior or the ultimate garden design area will be come up as a successful one. However, professional communication is a very important thing that has to be followed by each of the project team members during the initiation, planning and project development period. The factors considered for the communication are purpose, weekly status report, target audience, frequency, owner of the communication and distribution channel. The communication plan developed for this specific project is elaborated below:

ID	Communication Vehicle	Target Audience	Description/Purpose	Frequency	Owner	Distribution Vehicle	Internal / External	Comments
1	Weekly status report	Project Team	Communicate updated project status	Monthly	John Lee	email and presentation	Both Internal & External	The project status report will help to monitor the progress of the project
2	Weekly progress report	project development team members	to develop the project objectives	weekly	Steve smith	email and presentation	Internal	It will help to design the project success criteria
3	Weekly status report	project manager and sponsors	To estimate the total time and budget	Monthly	Steve smith	email and presentation	Internal and external	To meet the expectation of the consumers
4	Weekly progress details report	Interior designer and project planner	To discuss about the details of BBQ area interior	Monthly	Andrew Jackson	Presentation and conference	Internal and external	To develop a eye soothing and attractive design and environment to catch more customers
5	Weekly progress details report	project planner and manager	discuss about catering and accommodation	weekly	Steve smith	email and presentation	Internal and external	It will help to create a proper accommodation for the customers who are attending the program
6	Weekly progress details report	technical department	About the application of green building principles	Monthly	William Watson	face to face meeting and presentation	Internal and external	It will make sure the energy will be consumed
7	Feasibility report	finance team and sponsors	Total budget and time	weekly	Rodric Fleming	face to face meeting	Internal and external	To successfully complete the project within estimated budget and time.

8. Cost baseline and procurement plans

Creation of project budget, cost baseline and a project plan is essential for managing this project and accomplish this within estimated time as well. Cost baseline establishes proper balance between cost and time. Mainly for the interior the cost may vary with changing timeline. However proper cost baseline will help to at-least estimate the expected time to complete a specific activity.

The project management plan for “Addition of a garden and BBQ area on the roof of the OPAIC building”, five parent phases are applied in terms of project initiation, planning, development, monitor and controlling and closure. Though, at the closure phase the project does not actually complete rather a project needs post project maintenance also for giving satisfactory resultant to the customers.

9. Quality baseline and management plan

The mission of the “Addition of a garden and BBQ area on the roof of the OPAIC building” project is to serve quality food and beverages to the staffs who is attending the functions. They must have a unique selling point for the fusion barbeque cuisine and also social perspectives related to the concept that may separate the food quality from other restaurants and caterers. The prices for the food products are needed to be reasonable enough so that more number of clients can afford them.

Items	Targets
Food products	Affordable	Tasty and delicious
Beverages	Affordable	Unique than others
Accommodation	Comfortable	Well decorated

For other tasks the quality descriptions are mentioned below:

Task Name	Quality
schedule for Addition of garden and BBQ area
Understanding project details	High
Developing project SMART goal	High
Site analysis of OPAIC building	High
Creating project assumptions	High
Identifying project milestone	High
Describing project purpose to the project sponsors	High
Requirements gathering	High
Requirements specifications	Medium
Requirements analysis	Medium
Project assumptions and triple project constraints	High
Summary milestones	High
Project risks and risk register	High
Budget summary	High
Project stakeholders and resource management details	High
High level functional and non-functional project requirements	High
Project description and boundaries	High
Project assumptions and triple project constraints	High
Summary milestones identification	High
Feasibility analysis	High
Interview for the project team	Medium
Project team development	Medium
Details market research	Medium
Acquisition of project vendors	Medium
Probability plan for consumer base	Medium
Interior design planning	High
Exterior design planning	High
Site proposal for OPAIC plan	High
Food menu planning	High
OPAIC building area/location acquisition	High
Permit for the business registry	High
Kitchen equipments	High
Renovation materials adoption	High
BBQ area demolition	High
Garden and BBQ area construction	High
Repairing and construction faults	High
Installation of equipments	High
Janitorial requirements analysis	Medium
Onsite freezers	Medium
Radio and television	Medium
News papers and telephone calls	Medium
Posters and banners	Medium
Personnel acquisition	Medium
Employee on job training classes	Medium
Workshop arrangements	Medium
Adopting training materials	Medium
Work schedule development	Medium
Janitorial staffing for the project	Medium
Risk management plan	Medium
Contingency planning	Medium
Communication program development	Medium
Budget and time management plan	Medium
Change management plan	Medium
Technology implementation planning	Medium
Incorporating green building principles	Medium
Green building Technology concept implementation	High
Technology simulation	High
Originating requirements implementation	High
Functional requirements implementation	High
Performance requirements implementation	High
Derived requirements implementation	High
Energy trends implementation	High
Trade off analysis	High
Technology renew	High
Catering service contract	Medium
Electricity contract	Medium
Other strategic planning	Medium
Building inventory	Medium
Developing training programs	Medium
Energy consumption ideas	Medium
Energy consumption strategies	Medium
Cost analysis based on Green building	High
Energy profile per square foot	High
Green technology strategic approach	High
Green technology tactical approach	High
Surveillance camera setting	High
Accommodation development for 80 staffs for OPAIC building	High
Space efficiency analysis	High
ROI analysis	High
Operation testing	High
Stocking	High
Project flow and timing details	High

The fragrance and essence of the food products they will be serving should be absolutely unique. Besides the food products the quality of accommodations for the additional garden and BBQ area on the roof of the OPAIC building should be comfortable for the staffs who will be attending the programs and functions arranged. The more delicious foods they will serve on time and good quality that much clients they can grab. For promoting the “Addition of a garden and BBQ area on the roof of the OPAIC building” project online social media platform will also be used. Moreover, the main three components that are necessary to measure include price, quantity and quality of foods and beverages.

10. Risk management plan with a risk register

For “Addition of a garden and BBQ area on the roof of the OPAIC building” project risk management act as a leadership approach which make sure that the potential threats that may interrupt the project success will be identified and dealt by the project manager and other team members before the derail of the project. Risk management is a key process used by the project managers to monitor and control the project. With the help of a risk log the project manager can develop project plans eventually and successfully. Easily project managers can spot the troubles and can also make easy decisions.

Not only can this but also fundamental business level changes also be incorporated to the project with proper risk management strategies. Where the projects need enough focus and concentration from the team members are defined by the identification of proper risks. Vast and robust enterprise level risk management approaches are required to be developed by the project team members to mitigate the different project level issues that the “Addition of a garden and BBQ area on the roof of the OPAIC building” project may face during the development and implementation phase. The risk register developed for this specific project is elaborated below:

Risks	Impact	Frequency	Mitigation strategies
Lack of technical experts	High	Rare	On job technical training classes and workshops are to be arranged by the project owners to make the project team members familiar with the project objectives. Not only this, but also for developing green buildings at the initiation team members hiring phase their skills and performance details should be measured.
Incorrect budget plan	High	Possible	Before the development of the project the owner should calculate the project budget to make sure that the project will be profitable for them. However, the sponsors should also invest the equal amount of financial support for the development of the project.
Incorrect resource assignment	Medium	Frequent	For each and individual project activity proper resources should be allocated by the project head based on their skills and knowledge. They should have proper engagement to their job roles to satisfactorily complete their responsibilities within the estimated time and budget.
Inaccurate time management	High	Possible	Improper management of time will negatively affect the overall budget or cost and scope of the project too. Thus, at the project initiation phase, proper time based on the project complexity should be prepared to avoid additional cost oriented issues.

11. Project approval requirements

The project sponsors and the project manager’s role are to approve the “Addition of a garden and BBQ area on the roof of the OPAIC building” project within estimated budget and time. The project requirements are dependent on the project charter elements. The necessary high level project approval requirements are as follows:

Project purpose or details project justification
SMART project objectives and relevant success criteria
High level functional and non-functional project requirements
Project description and boundaries
Project assumptions and triple project constraints
Summary milestones
Project risks and risk register
Budget summary
Project stakeholders and resource management details
Project signoff documents
Assigned managers and authority level responsibilities and sponsors details
Final documentation for “Addition of a garden and BBQ area on the roof of the OPAIC building” project

References

Ahern, T., Leavy, B., & Byrne, P. J. (2014). Complex project management as complex problem solving: A distributed knowledge management perspective. International Journal of Project Management, 32(8), 1371-1381.

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Braglia, M., & Frosolini, M. (2014). An integrated approach to implement project management information systems within the extended enterprise.International Journal of Project Management, 32(1), 18-29.

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), 21-34.

Dhaugoda, S., & Dang, J. (2015). ”Asian BBQ House”restaurant business plan.

Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC.

Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence. pearson.

Heikkila, M., Bouwman, H., Heikkilä, J., Haaker, T., Lopez-Nicolas, C., & Riedl, A. (2016). Business Model Innovation Paths and Tools. In Bled eConference (p. 6).

Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated for the 2015 Exam. John Wiley & Sons.

Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.

Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.

Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your project. AMACOM Div American Mgmt Assn.

Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project risk management methodology for small firms. International Journal of Project Management, 32(2), 327-340.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Pemsel, S., & Wiewiora, A. (2013). Project management office a knowledge broker in project-based organisations. International Journal of Project Management, 31(1), 31-42.

Sanchez, M. A. (2015). Integrating sustainability issues into project management. Journal of Cleaner Production, 96, 319-330.

Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.

Todorovic, M. L., Petrovi?, D. ?., Mihic, M. M., Obradovic, V. L., & Bushuyev, S. D. (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), 772-783.

Turner, R. (2016). Gower handbook of project management. Routledge.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, A. (2015). Project management in construction. John Wiley & Son.

Turn in your highest-quality paper
Get a qualified writer to help you with

“ Project Management Plan For Addition Of Garden And BBQ Area On The Roof Of OPAIC Building ”

Get high-quality paper

NEW! AI matching with writer