Discuss about the Project Management Plan for Stakeholders and Communication.
The Sunshine Coast Council maintains and owns abundance of buildings across the region of the Sunshine Coast. These buildings are contained with the systems of fire protections that are maintained in complying with the regulations of Queensland Government’s safety aspects. There has been invitation by tender for the suitably experienced and qualified companies for their provision to maintain, comply, and test the systems of fire prevention services that has its location within the facilities of the Council’s buildings.
The contract is consisting of separable portions as follows:
Portion A (separable): Fixed Fire Services
Portion B (separable): Portable Equipment
Subject to the extension of the period further, the commencement of this agreement is on the Commencement Date, unless the termination is done earlier and according to the Agreement terms with it ending on the Expiry Date.
Further Period Extension
The Agreement terms can be extended by the Council from the Expiry Date to the Further Period, where the written notice is issued to the contractor in a time that is less than a month before the Expiry Date.
Contractor’s Appointment
The contractor must be supplying the followings
Risk
The Contract Material Risk is passed to the Council from the Contractor on the point of Contract Material delivery.
The Contract Material Title is passed to the Council on the Service Rates payment or Contract Material delivery for the Service in relation to the Contract Materials, whichever occurs earlier.
The contractor must be paid by the Council for performance according to the Service Rates at the time of the performance of the service subject to certain conditions:
The agreement in relation to the certification, demand, a notice, process or other related communication must be in writing and in English.
Provision of communication
The communication must comply with the conditions and has been provided in the Agreement:
Even if the communication is done by post to an address within Australia, it is given three Business Days following the post.
It is considered as a communication, when the email is sent and addressee’s email that is capable to retrieve the email sent to it.
The other forms communication may be verbal communication, which will be considered as communication if it is approved by the Council. There may be specifications given by the Council at the time of communication generated in a manner that is to be given for the Agreement’s purpose.
Apart from the Council’s request to the contractor for the provision of Service, if the given communication is made:
Council has the power of directing the Contractor in giving communications or particular communication types, in a particular form and/or manner (Kellerman 2012).
A business and its subsequent growth may be impacted with several internal and external factors that make a lasting impact. It might propel the business to grow further where as in other cases, it may simply limit the expansion of the business. For any business in any domain to be able to grow beyond the limits, it is essential to employ manpower that is suited to the role that has been defined. Motivated workforce can not only compete with the external forces but also add innovation and creativity to the company making it seem to be better than the others. There has to be a motivated workforce that is willing to learn from the experiences and grow along with the company.
A method may be defined as the right way that can be applied by the company in achieving the goals that have been defined. And as far as the Human resource objectives are concerned, a company may choose to apply either of the strategies as listed. One is the Peoples Strategy and the second one HR Functional strategy. Also another strategy called the general peoples procedure can be used to satisfy the various aspects as relative to the manpower. This helps in linking the organizational goals with the goals of the employees leading to overall satisfaction of the employees as well.
The main stakeholder in the case is the contractor. Therefore, primarily, the management of the contractor will be discussed.
Number should be sufficient
There should be engagement and provision of the contractor with respect to the Personnel’s sufficient number in efficiently and promptly performing the obligation of the contractor under this agreement.
The warranting and the representation is done by the contractor where the engagement of the Personnel takes place for the performance of the obligation pertaining to the contractor under this agreement is with the possession of the experience, training and skills that is a requirement for the performance of the Service according to this Agreement (Stagner 2011).
The contractor has to be ensuring in relation to personnel with regards to the performance pertaining to the obligation of the contractor as follows:
There must be insurance from the contractor that it’s Personnel:
The contractor must be ensuring there is cooperation and other activities required by the Council be performed by its Personnel related to any instituted legal proceedings against Council by the Council against a third party or a third party (Campbell 2011).
If any dispute or industrial action involves the Contractor’s all or some of the Personnel resulting in any interruption or cessation of Service for a time of greater than one day, the contractor must be doing the followings:
Council must:
The contractor must:
The parties involved must agree to:
It is necessary that at the performance management meeting the contractor representative must consult ethically with the administrator about any significant matters in regards to the agreement.
Conclusion and Recommendations
It is critically important for an organization to analyze and evaluate the key components of the organization that significant helps in boosting the revenue as well as the growth of the organization. Eventually along with all strategic plans it is important to outline the stakeholder management plan. The stakeholder management plan prolifically highlights the key measures and strategies to be taken into consideration in regards to the smooth business operations of the organization. Stakeholders of the organization play a major role in assessing the financial and managerial implications therefore; it is quite effective for the organization to have a definite plan to manage the stakeholders in an efficient manner.
Managing the stakeholders can benefit the organization on applying major strategies and techniques by which the organization will be perform on significant grounds and also enhance the effectiveness in a prolific manner. It is also important for the organization to establish a stakeholder analysis to have a wide scope of attaining the key objectives and goals.
References
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