Project Management: Planning And Execution For Success

Scope Management Plan

Write an essay on Project Management.

Project management is the way to innovation and creation of the team work. In simple words, it is the process to initiate, plan and execute the team work to achieve the specific target so that an organization can meet with success. First of all, we need to create the project manual including time, scope, budget and the quality. The primary object of the project management is to sustain the entire goal within the given time-frame. The project management is the strategy which is used to develop a product or the service to meet with the success. Project management is the phase to planning about the whole project before implementing. During the second phase of the project, it is very challenging to allocate the right input to achieve the targeted output. There are various repetitive and permanent activities to implement the project. Technical skills and management strategies are equally important to implement a project.

The project deals in illustrating a scope management plan for upgrading the information system of the school such that to direct the efforts on the implementation of the new system. The project deals in providing IT solutions to the school related to the administrative and financial system in order to cope up with the workload. The project also incorporates the planning of the IT system by incorporating the strategic approach such that to develop the information system to meet the mission, vision and strategic plan for the school.

Outline Number	Task Name Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper
1	Implementation of IT information system in Willow Brook School
1.1	Accounting information system
1.1.1	connecing with payment gateway
1.1.2	payroll of staff
1.1.3	cost management
1.1.4	charitable accounting
1.1.5	student’s payments system
1.2	online website
1.2.1	purchasing portal
1.2.2	payment gateway
1.2.3	accessibility for the students and the mmbers
1.2.4	connecting with lib. database
1.2.5	friendly GUI
1.3	Administrative information system
1.3.1	human resource system
1.3.2	studnet aupport ssytem
1.3.3	after-care program
1.3.4	attendance system
1.4	Transport system
1.4.1	student address
1.4.2	time of arrival and departure
1.4.3	direction of roads
1.5	library data base
1.5.1	student details
1.5.2	teacher details
1.5.3	Employee details
1.6	student information system
1.6.1	admission
1.6.2	enrollment of the student

Table 1: Project deliverables for IT system upgrade

Source: Created by author

The project inmcorporates the illustration of the scope management process relating to the development of the new IT system in the school. It also incorporates the change request form to determine the level of changes in the IT system of the school whhc is required to be approved. The project includes the description of the WBS and Gannt chart related to the project schedule for the IT project. The project also includes the time phased project to estimate the costs involved with the implementation of the project. The project also includes the risk management plan for mitigating the risks involved with the project.

The form is divided into three sections including the individual submitting, stundt submitting and the submittance by the sponsors of the project related to the development of IT information system for the school. The fourth part is intended for the use of the Change Control Board for documentingbthe final decision relating to the request change.

1.) SUBMITTER – Individual
Change Request	[CR001]
Type of Change Request	Enhancement
Project/Program/Initiative	Imrpoving the IT infrastructure of the system in school in order to get standard service
Brief Description of Request	Upgradation of the administration and financial system
Date Submitted	[05/19/2016]
Priority	Low	Medium	High	Mandatory
Reason for Change	The amount of the time being spent in copying the information from one place to another has bevome quite hectic with the traditional use of the spreadsheets and word document. Thus, a proper IT infrastructure is required to ease the situation.
Approval Signature	[Approval Signature]	Date Signed	[05/19/2016]

Deliverables

2.) SUBMITTER – Student
Change Request	[CR002]
Type of Change Request	Enhancement
Project/Program/Initiative	Imrpoving the IT infrastructure of the system in school in order to get standard service
Brief Description of Request	Providing the students with the exposure to the latest technology including the lastest iPads instead of the traditional tablets such that to increase the performance level of education.
Date Submitted	[05/19/2016]
Priority	Low	Medium	High	Mandatory
Reason for Change	The administrative assistant is feeling the strain of the increased workload associated with the rapid growth in the student population
Approval Signature	[Approval Signature]	Date Signed	[05/19/2016]

3.) SUBMITTER – Sponsor
CR#	[CR003]
Type of CR	Enhancement
Project/Program/Initiative	Imrpoving the IT infrastructure of the system in school in order to get standard service
Brief Description of Request	Upgradation of the administration and financial system of the school
Date Submitted	[05/19/2016]
Priority	Low	Medium	High	Mandatory
Reason for Change	An information system is necessary to cope with the growing administrative workload
Approval Signature	[Approval Signature]	Date Signed	[05/19/2016]

4.) CHANGE CONTROL BOARD – DECISION
Decision	Approved	Approved with Conditions	Rejected	More Info
Decision Date	[05/19/2016]
Approval Signature	[Approval Signature]	Date Signed	[05/19/2016]

Table 2: Change request form for the project

Source: Created by author

Outline Number	Task Name	Duration	Start	Finish	Predecessors	Resource Names
1	Implementation of IT information system in Willow Brook School	73 days	Thu 5/19/16	Mon 8/29/16
1.1	Accounting information system	13 days	Thu 5/19/16	Mon 6/6/16
1.1.1	connecing with payment gateway	1 wk	Thu 5/19/16	Wed 5/25/16		Victoria,Michelle
1.1.2	payroll of staff	2 days	Thu 5/26/16	Fri 5/27/16	3	Victoria,Michelle
1.1.3	cost management	2 days	Mon 5/30/16	Tue 5/31/16	4	Victoria,Michelle
1.1.4	charitable accounting	2 days	Wed 6/1/16	Thu 6/2/16	5	Victoria,Michelle
1.1.5	student’s payments system	2 days	Fri 6/3/16	Mon 6/6/16	6	Victoria,Michelle
1.2	online website	14 days	Tue 6/7/16	Fri 6/24/16
1.2.1	purchasing portal	1 wk	Tue 6/7/16	Mon 6/13/16	7	Victoria,Michelle
1.2.2	payment gateway	5 days	Tue 6/14/16	Mon 6/20/16	9	Victoria,Michelle
1.2.3	accessibility for the students and the members	1 day	Tue 6/21/16	Tue 6/21/16	10	Susan
1.2.4	connecting with lib. database	1 day	Wed 6/22/16	Wed 6/22/16	11	Vitoria,Michelle
1.2.5	friendly GUI	2 days	Thu 6/23/16	Fri 6/24/16	12	Vitoria,Michelle
1.3	Administrative information system	20 days	Mon 6/27/16	Fri 7/22/16
1.3.1	human resource system	1 wk	Mon 6/27/16	Fri 7/1/16	13	Michelle,Victoria
1.3.2	studnet aupport ssytem	5 days	Mon 7/4/16	Fri 7/8/16	15	Michelle,Victoria
1.3.3	after-care program	5 days	Mon 7/11/16	Fri 7/15/16	16	Susan
1.3.4	attendance system	5 days	Mon 7/18/16	Fri 7/22/16	17	Michelle,Victoria
1.4	Transport system	12 days	Mon 7/25/16	Tue 8/9/16
1.4.1	student address	2 days	Mon 7/25/16	Tue 7/26/16	18	Susan
1.4.2	time of arrival and departure	5 days	Wed 7/27/16	Tue 8/2/16	20	Susan
1.4.3	direction of roads	5 days	Wed 8/3/16	Tue 8/9/16	21	Michelle,Victoria
1.5	library data base	6 days	Wed 8/10/16	Wed 8/17/16
1.5.1	student details	2 days	Wed 8/10/16	Thu 8/11/16	22	Susan
1.5.2	teacher details	2 days	Fri 8/12/16	Mon 8/15/16	24	Susan
1.5.3	Employee details	2 days	Tue 8/16/16	Wed 8/17/16	25	Susan
1.6	student information system	8 days	Thu 8/18/16	Mon 8/29/16
1.6.1	admission	3 days	Thu 8/18/16	Mon 8/22/16	26	Susan
1.6.2	enrollment of the student	5 days	Tue 8/23/16	Mon 8/29/16	28	Susan

Table 3: Projcet schedule for the IT project

Source: Created by author

	Project Manager	Design Engineer	Training Supervisor	Functional Manager	Implementation Manager
Identifying the Requirements	A	R	C	I	R
Designing the outline of the project	A	R	I	I	C
Developing the IT information system	A	R	I	I	C
Analyzing the designed system	A	R	I	I	R
Implementation	A	C	C	C	R
Conduction of Training	A	C	R	C

For Victoria:

For Susan:

For Michelle:

The above budget shows the time based budget allocation of various expenses of the project of implementing the information system in the school. The main aspect of the budget has seen in the known element of the installation charges are almost more than the double that of the unknown portion of the installing the system. The total installation and material expenses of the project is $54100. However, the labour cost is not included in the implementation of the system. The labour charge has been segmented into two sections – direct and indirect labour charges. The direct labour charge has no unknown portion. The direct labour will be required for 70 days of the entire project with a rate of $70 per day. Further, the rate of indirect labour is $50 per day. The known requirement of indirect labour is 80 man days while the requirement of unknown labour may reach 60 man days. The total indirect labour charge becomes $7000 for the project. The total budgeted cost of the project is $66210 for the entire project.

Material budget	duration of project in days	cost of known element	cost of unknown element	total expenses
Accounting information system	13.00	$ 6,800.00	$ 2,800.00	$ 9,600.00
online website	14.00	$ 2,900.00	$ 1,800.00	$ 4,700.00
Administrative information system	20.00	$ 8,500.00	$ 3,400.00	$ 11,900.00
Transport system	12.00	$ 5,400.00	$ 2,700.00	$ 8,100.00
library data base	6.00	$ 9,400.00	$ 3,600.00	$ 13,000.00
student information system	8.00	$ 4,500.00	$ 2,300.00	$ 6,800.00
Material cost	73	$ 37,500.00	$ 16,600.00	$ 54,100.00
Direct labour	73.00	5110		$ 5,110.00
indirect labour	40.00	4000	3000	$ 7,000.00
Total budgeted expenses				$ 66,210.00

Table 5: Budget for the project

Source: Created by author

serial number	risk description	Types of risk	risk impact	likelihood	risk mitigation process/overall effect on the project
1	Portal was not accessible externally	Positive	high	high	The risk may change the entire project as the outcome of the project will change. The risk mitigation process is to change the design of the project
2	failure of online payment gateway	Positive	very high	high	The overall impact on the outcome of the project is high. The main concern of online payment is to connect with maximum numbers of students as well as customers of toys
3	failure to connect with payroll system	Positive	moderate	moderate	The effect is moderate as seen in the impact and likelihood. However, the risk associated with the step may reduce the effective outcome of the project
4	non-integration of student support	Negative	low	very high	This risk does not reduce the efficiency of working as the overall effect on the project is negative

Table 6: Risk register for the project

Source: (Sadgrove, 2015).

11. Conclusion

The project aims at illustrationing the scope management process relating to the development of the new IT system in the school. It also incorporates the change request form to determine the level of changes in the IT system of the school whhc is required to be approved. The project includes the description of the WBS and Gannt chart related to the project schedule for the IT project. The project also includes the time phased project to estimate the costs involved with the implementation of the project. The project also includes the risk management plan for mitigating the risks involved with the project. The project also incorporates the planning of the IT system by incorporating the strategic approach such that to develop the information system to meet the mission, vision and strategic plan for the school

References

Gido, J., & Clements, J. (2014). Successful project management. Nelson Education.

Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Leach, L. P. (2014). Critical chain project management. Artech House.

Olson, D. (2014). Information systems project management. Business Expert Press.

Rosemann, M., & vom Brocke, J. (2015). The six core elements of business process management. In Handbook on Business Process Management 1(pp. 105-122). Springer Berlin Heidelberg..

Sadgrove, M. K. (2015). The complete guide to business risk management. Ashgate Publishing, Ltd..

Schwalbe, K. (2015). Information technology project management. Cengage Learning

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