Project Management – Report: Office Relocation Project

Appraisal of Business Objectives and Identification of Required Projects

The project had been developed for the improvement of the office operations and relocating the office from one location to other. The main requirement for the project is to shift the office premise consisting of 10 people working for the administrative department. The objectives of the office relocation were growth of the business by 10% in a year, retention of the business earning capacity, improving the IT development of the organization, and minimizing the requirement for the human support for decreasing the cost of operations. The business organization is working in the modern IT influenced age that is marked for the usage of the technologically advanced tools and techniques for the improvement of the operations of the business organization.

The office relocation includes a number of processes and activities required for the development of the occasional plan of operations for the business organization. The office relocation is a major and huge project that consists of a number of subprojects. The relocation of the office includes the process of the planning of the relocation activities, employing the activities of the transference, and deploying the shifted goods at the new location. The operations of the project would be classified into the following sub projects,

Project Plan Sub-project: The project of relocation of the office premise to the new place in Banbury, Oxfordshire would require the use of the project management processes. The planning is used for the formation of the specific plan that would be developed for increasing the effectiveness of the processes in the organization. The planning consists of the process of the determining the small and large items that would, be required for being transferred from the old office to the new location at Banbury, Oxfordshire. The planning is important as it would allow the analysis of the requirements that would be necessary for shifting the office premise from one location to another.

Communication and Documentation Sub-project: The project would be developed for the improvement of the operations of the project for the relocation of the office premise. The communication and documentation comprises of the process of the implication of the improved processes for the operational development. The communication and documentation is realized for the improvement of the project of office relocation project and it would form the improvement of the operations in the organization. The documentation is developed for the recording of the operations of the organization for ensuring the activities are favourable for the improvement of the functions for the organization.

Employment of sub contractors: The project of the relocation of the office would be implied for the improvement of the office premise and development of the external operations in the organizational project. The sub contractors are required for moving the existing facilities to the new location and form the development of the operations. The sub contractors would be formed for the enrolment of the existing facilities in the company to the new location. The sub contractors need to form the existing facilities and develop proper understanding for the development of the systematic and influencing facilities of the organization.

Subprojects

Site and Building Development: The project would require the development of the site and building for the office relocation and it would enhance the implication of the existing facilities for the development of the improved processes. The accurate site for the relocation of the office is Banbury, Oxfordshire and the building designs and infrastructure needs to be formed for the completion of the project operations. The interior designs would be formed for forming the accurate formation of the system influenced development and processes. The project would relocate the existing facilities and develop proper understanding for the development of the systematic and influencing facilities of the organization. It is the most crucial part of the development of the project of office relocation and it consists of varied number of processes. The project is formed for influencing the existing facilities to form the improved office relocation for the business organization.

Final Documentation and Closure: The project would form the final stage of the documentation of the activities including the risk management, resource exhaustion, and completion checklist of the project. The project is developed for influencing the development of the project closure. The final completion meeting would be required for the analysis of the existing facilities and it would enhance the overall concept of the project operations for future recommendations.

The following section would show one of the subdivisions of the project of Office Relocation along with the resources, costs, and time required for the completion of the subproject.

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
4	Site and Building Development	62 days	Mon 3/19/18	Tue 6/12/18			$51,840.00
4.1	Surveying and developing the site locations	7 days	Mon 3/19/18	Tue 3/27/18	17	Contractors	$6,160.00
4.2	Selection of site Banbury, Oxfordshire	2 days	Wed 3/28/18	Thu 3/29/18	19	Project Manager	$2,000.00
4.3	Design development of the new office premise	3 days	Fri 3/30/18	Tue 4/3/18	20	Contractors	$2,640.00
4.4	Improvement of the existing facilities	5 days	Wed 4/4/18	Tue 4/10/18	21	Contractors	$4,400.00
4.5	Selection of installation process	2 days	Wed 4/11/18	Thu 4/12/18	22	Contractors	$1,760.00
4.6	Planning the space for the new office	5 days	Fri 4/13/18	Thu 4/19/18	23	Contractors	$4,400.00
4.7	IT cabling and installation	8 days	Fri 4/20/18	Tue 5/1/18	24	Workers	$6,400.00
4.8	Formation of the facilities in the new office	12 days	Wed 5/2/18	Thu 5/17/18	25	Workers	$9,600.00
4.9	Infrastructure is developed	10 days	Fri 5/18/18	Thu 5/31/18	26	Workers	$8,000.00
4.10	Computer, tables and other facilities are deployed	7 days	Fri 6/1/18	Mon 6/11/18	27	Workers	$5,600.00
4.11	Relocation of the office premise completed	1 day	Tue 6/12/18	Tue 6/12/18	28	Contractors	$880.00

Table 1: Sub-project of the Office Relocation Project

(Source: Created by the author in Ms-Project)

The project of the Office Relocation can be completed by using the Prince2 Project Management methodology of Agile Development method. The Agile is a modern methodology and it would form the improvement of the existing facilities for the operations of the organization (Patwardhan et al. 2016). The agile development methodology depicts a set of the improvement strategies that would be required for the operations of the project of office relocation. The agile development methodology would be helpful for the improvement of the operations and it would help in forming the accurate development of the project operations for the organization. According to Mahadevan, Kettinger and Meservy (2015), the operations of the project relocation would be implied for the improvement of the development factors that would be integrated for the formation of the existing facilities for the office relocation project. 

The implication of the improved operations would help in forming the sustainable development of the operations and formation of the existing facilities. The agile methodology comprises of the 5 steps and they are evaluation of the processes and structure for the company, suggestions for the relocation of the process optimization and improvement, application of the design for the improvement, construction and implementation, and monitoring of the implemented process. The operations of the project relocation would be implied for the improvement of the development factors that would be integrated for the formation of the existing facilities for the office relocation project.

Project Subdivisions and Schedule for one Subproject

The office relocation project is formed for the relocation of the existing facilities of the office to the new location of Banbury, Oxfordshire. The feasibility analysis of the project can be done by the use of the two step feasibility study method (Kim, Kim and Yoo 2015). The feasibility analysis is done for the improvement of the existing facilities and it would be formed of the improvement analysis of the project. The feasibility analysis is done for the project of the office relocation and it would be formed for the improvement of the development factor for the office premises. The two step feasibility analysis process includes the following processes,

1. Examination of the Market is the first step for the feasibility analysis of the project of the office relocation (Adhikary 2014). The examination of the market is helpful for the development of the existing facilities and implying the appropriate development of the project operations. The examination of the market had shown that Banbury, Oxfordshire is more favourable location for the carrying out of the operations of the company. The major benefit of the implementation of the project had been done for reduction of the expense of the organization and implication of the improved operations for the business development (Shabbir and Mirzaeian 2016). The operations of the project relocation would be implied for the improvement of the development factors that would be integrated for the formation of the existing facilities for the office relocation project.
2. Review of the Technical Requirements: The review of the technical requirements of the project is formed for the development of the functions for the system development (Ma et al. 2016). The organizational development had been supported by the use of the existing facilities for the project of the simplification of the existing development models. The operations of the project relocation would be implied for the improvement of the development factors that would be integrated for the formation of the existing facilities for the office relocation project. The office relocation would be supported for the improvement of the existing facilities of the organization and it would form the improvement of the organizational development (Graham et al. 2017). The technical requirements would be formed for the use of improved IT structure in the new office premise and it would evolve the use of the development factor.

Resource Name	Job Description	Roles and Responsibilities	Interpersonal Skills Required
Project Manager	Management of all the activities of the project and development of the successful completion of the project activities	Initial Meeting for discussion of the project	Management skills, Communication skills, and leadership skills
Utilization of the project specification
Developing project charter
Signing of the project charter
Making list of small and large objects
Approaching contractors for shifting the goods
Agreement and Contract Signed off
Selection of site Banbury, Oxfordshire
Signing off the final documents
Project is closed
Planner	Making plans for the operations of the project, aligning the plan with the operations of the project, and formation of the improved processes.	Making project plan outline	Planning skills, Accustomed to the methodology for the development skills, and formation of the improved processes.
Reviewing the plan outline
Developing complete plan
Making list of small and large objects
Developing project closure meetings
Analyst	Analyzing the project requirements and developing shrewd idea about the project operations	Requirement Analysis	Deep knowledge, Conveyance of the message for requirements, and appropriate knowledge for the deliverance
Analyzing the primary requirements
Analysis of the shifting requirements
Making contract for employment of the sub contractors
Making final documents for the project
Contractors	External support to the project operations considering the appropriate transfer of operations	Agreement and Contract Signed off	Appropriate knowledge of the project operation and support for forming the sincere development of the relocation process.
Surveying and developing the site locations
Design development of the new office premise
Improvement of the existing facilities
Selection of installation process
Planning the space for the new office
Relocation of the office premise completed
Workers	Working the major laborious activities of the project of office relocation	IT cabling and installation	Hard working, professional, and expertise in their work
Formation of the facilities in the new office
Infrastructure is developed
Computer, tables and other facilities are deployed

Table 2: Roles and Responsibilities of Stakeholders of the project

The project plan for the project of the office relocation to Banbury, Oxfordshire along with resources and total cost had been shown in the table below,

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
0	Office Relocation Project	100 days	Thu 2/1/18	Wed 6/20/18			$84,720.00
1	Planning phase	10 days	Thu 2/1/18	Wed 2/14/18			$6,400.00
1.1	Requirement Analysis	3 days	Thu 2/1/18	Mon 2/5/18		Analyst	$1,920.00
1.2	Making project plan outline	2 days	Tue 2/6/18	Wed 2/7/18	2	Planner	$1,280.00
1.3	Reviewing the plan outline	1 day	Thu 2/8/18	Thu 2/8/18	3	Planner	$640.00
1.4	Developing complete plan	4 days	Fri 2/9/18	Wed 2/14/18	4	Planner	$2,560.00
2	Communication and Documentation Phase	9 days	Thu 2/15/18	Tue 2/27/18			$8,280.00
2.1	Initial Meeting for discussion of the project	1 day	Thu 2/15/18	Thu 2/15/18	5	Project Manager	$1,000.00
2.2	Analyzing the primary requirements	2 days	Fri 2/16/18	Mon 2/19/18	7	Analyst	$1,280.00
2.3	Utilization of the project specification	3 days	Tue 2/20/18	Thu 2/22/18	8	Project Manager	$3,000.00
2.4	Developing project charter	2 days	Fri 2/23/18	Mon 2/26/18	9	Project Manager	$2,000.00
2.5	Signing of the project charter	1 day	Tue 2/27/18	Tue 2/27/18	10	Project Manager	$1,000.00
3	Employment of Sub-contractors	13 days	Wed 2/28/18	Fri 3/16/18			$13,640.00
3.1	Analysis of the shifting requirements	3 days	Wed 2/28/18	Fri 3/2/18	11	Analyst	$1,920.00
3.2	Making list of small and large objects	3 days	Mon 3/5/18	Wed 3/7/18	13	Planner, Project Manager	$4,920.00
3.3	Approaching contractors for shifting the goods	3 days	Thu 3/8/18	Mon 3/12/18	14	Project Manager	$3,000.00
3.4	Making contract for employment of the sub contractors	3 days	Tue 3/13/18	Thu 3/15/18	15	Analyst	$1,920.00
3.5	Agreement and Contract Signed off	1 day	Fri 3/16/18	Fri 3/16/18	16	Contractors, Project Manager	$1,880.00
4	Site and Building Development	62 days	Mon 3/19/18	Tue 6/12/18			$51,840.00
4.1	Surveying and developing the site locations	7 days	Mon 3/19/18	Tue 3/27/18	17	Contractors	$6,160.00
4.2	Selection of site Banbury, Oxfordshire	2 days	Wed 3/28/18	Thu 3/29/18	19	Project Manager	$2,000.00
4.3	Design development of the new office premise	3 days	Fri 3/30/18	Tue 4/3/18	20	Contractors	$2,640.00
4.4	Improvement of the existing facilities	5 days	Wed 4/4/18	Tue 4/10/18	21	Contractors	$4,400.00
4.5	Selection of installation process	2 days	Wed 4/11/18	Thu 4/12/18	22	Contractors	$1,760.00
4.6	Planning the space for the new office	5 days	Fri 4/13/18	Thu 4/19/18	23	Contractors	$4,400.00
4.7	IT cabling and installation	8 days	Fri 4/20/18	Tue 5/1/18	24	Workers	$6,400.00
4.8	Formation of the facilities in the new office	12 days	Wed 5/2/18	Thu 5/17/18	25	Workers	$9,600.00
4.9	Infrastructure is developed	10 days	Fri 5/18/18	Thu 5/31/18	26	Workers	$8,000.00
4.10	Computer, tables and other facilities are deployed	7 days	Fri 6/1/18	Mon 6/11/18	27	Workers	$5,600.00
4.11	Relocation of the office premise completed	1 day	Tue 6/12/18	Tue 6/12/18	28	Contractors	$880.00
5	Final Documentation and Closure	6 days	Wed 6/13/18	Wed 6/20/18			$4,560.00
5.1	Making final documents for the project	3 days	Wed 6/13/18	Fri 6/15/18	29	Analyst	$1,920.00
5.2	Developing project closure meetings	1 day	Mon 6/18/18	Mon 6/18/18	31	Planner	$640.00
5.3	Signing off the final documents	1 day	Tue 6/19/18	Tue 6/19/18	32	Project Manager	$1,000.00
5.4	Project is closed	1 day	Wed 6/20/18	Wed 6/20/18	33	Project Manager	$1,000.00

Table 3: Complete Plan of the Project of Office Relocation

(Source: Created by the author in Ms-Project)

1^st Phaseà The project of relocation of the office premise to the new place in Banbury, Oxfordshire would require the use of the project management processes. The planning consists of the process of the determining the small and large items that would, be required for being transferred from the old office to the new location at Banbury, Oxfordshire.

2^nd Phaseà The communication and documentation comprises of the process of the implication of the improved processes for the operational development. The documentation is developed for the recording of the operations of the organization for ensuring the activities are favourable for the improvement of the functions for the organization.

3^rd Phaseà The sub contractors are required for moving the existing facilities to the new location and form the development of the operations. The sub contractors would be formed for the enrolment of the existing facilities in the company to the new location.

4^th Phaseà The project would require the development of the site and building for the office relocation and it would enhance the implication of the existing facilities for the development of the improved processes. The interior designs would be formed for forming the accurate formation of the system influenced development and processes. The project would relocate the existing facilities and develop proper understanding for the development of the systematic and influencing facilities of the organization.

5^th Phaseà The project would form the final stage of the documentation of the activities including the risk management, resource exhaustion, and completion checklist of the project. The final completion meeting would be required for the analysis of the existing facilities and it would enhance the overall concept of the project operations for future recommendations.

The alternate project team structure consists of steering committee at the top most position that consists of process owners and project sponsors (Hong et al. 2014,). The project would be implied for the development of the office relocation and formation of the improved processes in the organization. The process owners are responsible for the implication of the improved processes for the organization. The operations of the governance for the project would be implied for the development of the improved process and forming the effective solution for the operations. The project director and manager would be implied for forming the management structure for the operations of the project and it would be implied for the support for the effective completion of the project operations (Bresman and Zellmer-Bruhn 2013). The project manager would be implied for forming the supportive development of the improved processes. The project office is developed for forming the improvement of the office and successive placement of the operations. The user team leaders are formed for the improvement of the effective operations for the organization. The application team leaders are informed for the development of the team leaders and formation of the effective compulsive operations (Glukhov, Ilin and Levina 2015). The technical team leaders are formed for the development of the improved processes and it would form the development of the operations and carrying out the improved processes.

Suitable Methodology for the Office Relocation Project

The quality management for the project of the Office Relocation is formed for the improvement of the existing functions and it would help in forming the accurate improvement of the facilities and formation of the customer eccentric operations and functions. The project quality management consists of three processes and they are Control Quality, Plan Quality Management, and Perform Quality Assessment (Reijers, Mendling and Recker 2015). These three processes would be indulged in the development of the improved processes and supporting the activities of the organization.

Control Quality: The controlling of the quality of the project operations would indulge the development of the improvement of the operations and it would form the effective deployment of the project development for the organizational processing (Goetsch and Davis 2014). The controlling of the quality would endure the support of the responsible operations and functions. The quality control would be helpful for the development of the operations for the organization.

Plan Quality Management: The planning of the quality management is done for the realization of the existing facilities and supporting the operations of the project with the improved functions. As opined by Sallis (2014), the quality management is helpful for the development of the successive activities for the project of office relocation.

Perform Quality Assessment: The quality assessment is done for realizing the effective change of the project management concepts and operations (Goetsch and Davis 2014). The quality assessment is done for realizing the effective operations and implementation of the project management concerns. The quality assessment analyzes the improved quality of the project management operations and it would help in deciding the supportive functions for the project operations.

The management of change proposals are developed for the improvement of the operations and it would form the improvement of the existing facilities and support to the development process (Travis et al. 2016). The change proposals are developed for implying the effective change management for the operations of the project management and improvement facilities. The change of proposal is formed for the implication of the change requests in the project of Office Relocation. The change in proposal is managed by the deployment of the effective change in operations. The change request is at first notified to the stakeholders and there are three possibilities of the change request. They are approve, deny, or undecided depending on the facilities provided to the stakeholder. The update of the change management is implied for forming the appropriate development of the implementation and monitoring process.

Following are the issues and risks that may impede the project of Office Relocation,

S. No	Risks and Issues
1	Damage to the Furniture and Fixture
2	Unable to integrate the Data with the new system at the new office

Following are the issues and risks likely to be encountered in the final stages of the project of Office Relocation,

S. No	Risks and Issues
1	Network connection not able to form the connection between the office and the people working remotely
2	Incomplete report for the operations of the Office Relocation project

The system developed for the monitoring and appraising the status of the project of Office Relocation would consist of using decision gate at the four major phase components (Harris 2017). The first part would be done for identification and designing phase of the project. The decision gate would evaluate the progress of the designing and initial development phase for the project. The second part would be done for the set up phase of the project. The decision gate would evaluate the progress of the main activities of the system set up for the project. The third part would be done for implementation phase of the project. The decision gate would evaluate the progress of the implementation of the plan for the project. The last part would be done for end phase of documentation and closure phase of the project. The decision gate would evaluate the progress of the final phase of the project. System Design for monitoring and appraising the status of the project is given below,

The system developed for detecting and managing issues arising in the course of issue management comprises of a cyclic processes (Wilkie, McFall and McCaffery 2017). The first step is the identification of the issues by the help of analysis and testing of the operations. The second step is the analysis of the impact of the issue identified in the first step of the process. The third step is the evaluation of some solution for the project and it would engulf the issues for the development of the plan of actions. The action is used for forming the accurate solution to the issues identified and evaluated. The final step is the monitoring and reviewing of the project operations for the development of the improved processes. System Design for detecting and managing issues arising in the course of the project is given below,

The Project Schedule highlighting the final phase for the project of Office Relocation is being provided below,

WBS	Task Name	Duration	Start	Finish
5	Final Documentation and Closure	6 days	Wed 6/13/18	Wed 6/20/18
5.1	Making final documents for the project	3 days	Wed 6/13/18	Fri 6/15/18
5.2	Developing project closure meetings	1 day	Mon 6/18/18	Mon 6/18/18
5.3	Signing off the final documents	1 day	Tue 6/19/18	Tue 6/19/18
5.4	Project is closed	1 day	Wed 6/20/18	Wed 6/20/18

Table: Complete Project Schedule for the Office Relocation Project

(Source: Created by the Author in Ms-Project)

The final phase for the project of Office Relocation is Final Documentation and Closure and the project would be undefined for the supplementary deployment of the existing facilities for the organization. The documentation and closure forms the closing of the final documents and it would form the proper documentation of the project information and activity reports. The project schedule would imply for the relocation of the project and the final phase would consider the complete development of the project operations.

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