Discuss about the Stakeholder Management Software Packages for Project Management.
For decades, there has been a tremendously increasing adaptation of new technology in project management. This is geared towards ensuring the delivery of efficient output at the end of the project while ensuring cost minimization and thus, has led to the adaptation and integration of new software packages in project management
Stakeholder management is one of the most important constituent of project management and hence, requires a careful, critical, and analytical process in order to achieve well-coordinated team of stakeholders. This gives empirical evidence for the invention of many stakeholders’ management software packages.
However, it’s been indicated that although there are many software packages being developed, the level of effectiveness vary from project to project depending on some factors which may include scope/ size of the project, the timeframe of the project, and implementation strategies of the project team.
The fact that resource limitation and scarcity is one of the main challenges in economic decisions and activities, there is need to ensure effective resource allocation, monitoring and tracking. However, relating to the past reports, the use of typical human nature in managing of some project activities have proven ineffective and has led to wastage of the scarce resources project delays, poor tracking and even project failures (Mok et al. 2015, p.450).
With the purpose of aiding and filling of the gaps that arise during project execution and management due to human inefficiencies, information systems have been made available which can help in the implementation and improvement of the project outcomes during their execution. This provides a substantial evidence for the need to create an empirical understanding of the various software packages available for the management, planning and tracking of project activities. By so doing, it is typically true that the inefficiencies can be reduce.
It is important to note that there are infinitely many project management software, which have been developed, and still being developed. It therefore implies that the software are not limited to the preceding list, rather, just mentioning a few.
Enablon is a stakeholder management software solution adopted by many companies around the world. It provides solution to the usual challenges related to stakeholder management and has proven effective as recommended by some companies.it permits quick and efficient collection of aggregate data, analysis and dissemination of the processed information to particular stakeholder group (Hornstein 2015, p.295)
The software package performs many tasks among which include;
The management software is designed in English and it supports operating systems such as windows, Mac, android, iPad/ iPhone, and web-based. The pricing mode is quoe based and is meant for big projects/ enterprises.
This is one of the stakeholder engagement and management software packages available in the market. It feature several advantages. This explains the reason for the increasing number of companies adopting the use of this software as reported by different findings. It constitutes some unique features, making it exceptional from other stakeholder management applications (Hornstein 2015, p.295).
The software offers some of the following advantages;
This application is also appropriate for managing of grievances; it has an itegrated provision for creating of custom field while setting up escalation rules and automation of notifications to help in the tracking of different complains from the stakeholders.
Furthermore, it is also built with the capability of location tracking, this is a rare future which makes the software exceptional and preferred by companies.
Among the many functions, the software can also publish and distribute the tracked information at the time of need. Surveying, sending of invites, generation of minutes, agenda, and recording of attendances are yet other functions provided by the software package.
The package has four pricing plans depending on the preference of the customers. It includes single project license. In this case, the price is based on the size of the project to be executed and an inclusion of a 4 weeks training for its use. Organization license is yet another pricing plan where the package is purchased for a specific organization. This supports unlimited projects across the organization and the number of users / size of the organization influence the price. It also has an inclusion of 8 weeks training program. The other plans include for local governments and transferring of hosting rights to the third party. It is supports windows operating system, androids and also web based. It also pemits transfer of hosting plan to the customers on special purchase plans (www.darzin.com/pricing)
Is yet another stakeholder management software package that is recently being adopted by several companies. It is packed by exceptional features meant to support a diversity of fields according the organizational needs.
Its unique features include;
StakeTracker Stakeholder Management Software is multipurpose management software designed to assist in the consultation efficiency. It helps in easing communication, and engagement of different stakeholders. It is also efficient in creating of reports and making of reviews to help in the compliance with the
Research questions
The study intends to critically investigate the various software packages available for stakeholder management in different project management activities. Study will analyze the trends of adaptation ie the consistency in the adaption with regard to the dynamic/ changing technology. This will help in establishing/ predicting the expected future outrage/ trend.
In regard to the various packages, the study will also look into the factors tht the project managers consider before choosing a software package. This due to the fact that there are many software packages being used by different organizations and most of them tend to be contented with them. The study will therefore try to point out the reasons for the differences in preferences.
As highlighted earlier, the preference of different stakeholder management software packages by different companies are solely dependent on the needs of the company. However, it can substantially be evaluated on the compliance to the following;
The compliance of the software alignment with both the current and the future needs of the project eg analysis dashboard, cloud based, the ease of integration with other packages, complexity in configuration and predefined reporting among others.
The cost effectiveness of the software. It is of no doubt that all companies vie to earn profits while reducing on the operational costs. Companies therefore consider the cost of purchasing the package in relation to the expected output of the application (Eskerod and Jepsen 2016).
Furthermore, companies would not wish to rely completely on the software designers. It is therefore believed that packages that need limited attachment to the developers have higher chances of being preferred as compared to those that rely on the developers’ servers.
Empirical research reports indicate that there is high level of efficiency in projects that use modern techniques of management and tracking of project activities. The project management fields that have undergone rigorous technological improvement in their execution include; schedule management, resource management, stakeholders’ management, and resource management among others (Vrhovec et al. 2015, p.1270).
Research reports by most literature studies indicate that the use of stockholder management software package has played archetypically a vital role I the development of project management. However, the success of the software packages are typically dependent on the type of the project type and the effectiveness of the stakeholders in implementing the formulated objectives of the project (Hornstein 2015, p.295).
The study will make use both primary and secondary research. A few different organizations and projects will be analyzed so as to estimate the differences and similarities in the packages being used. This wll help in catering for empirical research. Furthermore, different literatures related to stakeholder management software will be reviewed to determine the variances in the different reports (Eskerod and Jepsen 2016).
Basing on the research methodology used, the findings will be tallied according the level of correlation or variances. This will help in the determination and categorization of the data collect and hence reliable findings will be expected.
This phase will basically involve the analysis of the collected data findings. It will involve evaluation of the results in reference to certain objectives to enable formulation. This step will lead to the conclusion.
After the critical study, conclusion will be drawn in regard to the evaluation and discussion results. It is also this stage where the recommendation s will be made depending on the challenges, gaps and strengths discovered from the research. This will help in policy formulation and further research in the future.
References
Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Mok, K.Y., Shen, G.Q. and Yang, J., 2015. Stakeholder management studies in mega construction projects: A review and future directions. International Journal of Project Management, 33(2), pp.446-457.
Vrhovec, S.L., Hovelja, T., Vavpoti?, D. and Krisper, M., 2015. Diagnosing organizational risks in software projects: Stakeholder resistance. International journal of project management, 33(6), pp.1262-1273.
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