This report depicts the importance of developing project management strategies for the nominated organization Time Inc. This is an International firm which operates their software centers in around 15 countries all over the world. The steering committee of the organization is willing to implement a time sheet in all the software centers. Project charter including project goal, objectives, scope statement, and stakeholder register with stakeholder management strategies are developed.
The goal of the project is to implement time sheet in all software center those are operated by the company. This is the responsibility of the project steering committee to design the outline of the time sheet. In order to meet the project objectives a consultant should be hired who will assist the development of the time sheet system. A project team must be recruited for the internal and external staffs associated. In order to manage the software project processes professionals must be consulted. It is expected that, with the help of this approach a positive ROI will be obtained 5 years later than the implementation.
Objectives
The scope of the project is to develop a Time sheet system to understand the way how the time is being utilized by all the software centers. The developers are much focused on developing a more constructive system rather than a defensive one. All the members associated to the project team will be treated similarly and concerns from the individuals are needed for successfully implementing the system. The demand of the consumers should be considered while developing the time sheet system for all the operating companies.
The graphics of the website theme was not tested individually. In addition to this, the set of technical risks due to which the project can be negatively impacted are also not defined by the project head. Apart from this, no accurate promotional activities are planned by the business analyst for promoting the time sheet system developed for the Time Inc.
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Work Breakdown Structure (WBS) with dependencies
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There are different project management approaches and techniques available those are required to be eventually followed by the project head to meet the project requirement and objectives. For the time sheet system designing project the approach which is adopted in consists of five different phases such as project initiation, planning, execution, testing and closure. At the initial phase, the business strategy including approaches and team structures should be prepared by defining the project requirements. The visual concepts with detail specifications are also approached. Again the solution will be deployed through launching detail plans, training. |
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Roles and responsibilities of the project team members In order to develop the time sheet system for the software operating centers the human resources hired are project manager, system developer, audit manager, system analyst, system tester, and business analyst and system designer. Apart from this, another external stakeholder who plays vital role in the project is the project sponsor. This is the role of the project sponsors to invest proper capital so that they can design the time sheet considering all security concern and other demand of the consumers. The details of the role and responsibilities of the project resources are illustrated in the below section.
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Name of the stakeholders |
Impact on project |
Influence |
Interest |
|
Project manager |
High |
Positive |
To design the project considering all specification details. On the project proper control is also needed. |
|
Audit manager |
Medium |
Positive |
Interested to design the project budget considering all specifications |
|
system developer |
High |
Positive |
To develop a secured and error free system for the consumers |
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system tester |
Medium |
Positive |
Test the system before its final launch in the software companies operate by Time Inc company. |
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system designer |
High |
Positive |
Design the outline of the time sheet system for the software companies |
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Business analyst |
High |
Positive |
The business analyst is interested to establish business strategies in such a way so that maximum business level commercial success can be obtained. |
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system analyst |
High |
Positive |
To analyze the system after its implementation and execution |
There are three main factors that are to be considered for the successful delivery of the project and the factors are people, process and technology.
People: The people associated to the project should play allotted job roles within estimated time. The people should also maintain the improved processes and technologies.
Process: In order to conduct the time sheet system implementation project, all step by step processes should be followed by the project executive
Technology: Besides advanced security technology, the stakeholders should utilize required supportive technologies as well. It will help the project manager to meet the project success factors.
References
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Bourne, L., 2016. Stakeholder relationship management: a maturity model for organisational implementation. Routledge.
Cascetta, E., Carteni, A., Pagliara, F. and Montanino, M., 2015. A new look at planning and designing transportation systems: A decision-making model based on cognitive rationality, stakeholder engagement and quantitative methods. Transport policy, 38, pp.27-39.
Davis, K., 2016. A method to measure success dimensions relating to individual stakeholder groups. International Journal of Project Management, 34(3), pp.480-493.
Hall, M., Millo, Y. and Barman, E., 2015. Who and what really counts? Stakeholder prioritization and accounting for social value. Journal of Management Studies, 52(7), pp.907-934.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Mok, K.Y., Shen, G.Q. and Yang, J., 2015. Stakeholder management studies in mega construction projects: A review and future directions. International Journal of Project Management, 33(2), pp.446-457.
Schnackenberg, A.K. and Tomlinson, E.C., 2016. Organizational transparency: A new perspective on managing trust in organization-stakeholder relationships. Journal of Management, 42(7), pp.1784-1810.
Warner, J., 2016. The beauty of the beast: Multi-stakeholder participation for integrated catchment management. In Multi-stakeholder platforms for integrated water management (pp. 17-36). Routledge.
Wong, C.Y., Wong, C.W. and Boon-Itt, S., 2015. Integrating environmental management into supply chains: a systematic literature review and theoretical framework. International Journal of Physical Distribution & Logistics Management, 45(1/2), pp.43-68.
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