Project Oversight And Management For Karratha Health Campus Construction In Western Australia

Brief description of the organizational setting and the project environment

 The project mainly focuses on the Construction of Karratha Health Campus within the state of Western Australia. The Karratha Health Campus is considered as one of the largest hospital infrastructure investment that is generally undertaken in the state of Western Australia and it is set to open in the year 2018 (Cabinet 2017).  It is identified that both BrookField Multiplex Cooper and Oxley JV form a joint venture for delivering the entire project within the estimated budget that is around $207M. The health campus is mainly constructed in order to provide proper health services to the people of Western Australia.

The assignment provides a brief description of the organizational setting and the project environment for understanding the context of the project. The paper outlines various objectives as well as importance of the project. The assignment also helps in providing detailed overview as well as analysis about the use of relevant project management concepts, tools as well as techniques for demonstrating both knowledge as well as understanding of project management.

2. Brief description of the organizational setting and the project environment

The state of Western Australia mainly faces number of problems due to absence of proper health campus and as a result, the government takes the initiative of constructing Karratha Health Campus on a site, which is located in Pilbara region for resolving the problems that the state government faces (Projectconnect.com 2017). The health campus that is constructed not only resolves the problems but also assists in providing proper facility to the remote communities. In order to construct the health campus the state generally elects some surplus land that is adjacent to the public health facility.

In addition to the selection of the land available, the contribution of the state is likely limited to the provision related with land. It is identified that various types of proponents are required by the state in order to design, operate and construct the facilities that are provided by Karratha Health Campus. The state combines both Brookfield multiplex and Cooper Oxley for forming joint venture so that the entire project will be delivered properly within the estimated budget that is around $270M (Ww2.health.wa.gov.au 2017). 

The joint venture helps in bringing valuable experience with the community of Pilbara. The Karatha health campus is mainly constructed for providing appropriate services to the people of Pilpara. It is identified that the health campus helps in providing number of appropriate facilities by implementing appropriate ambulatory care centre emergency departments, surgical centre, maternity wing as well as medical imaging.

3. Outline the objectives of the project and its importance

 The main objectives of the Karratha Health Campus project are as follows:

• To provide proper improved emergency services to both rural and remote communities.
• To offer appropriate accommodation in Karratha for patients, visitors as well as staffs
• To enhance the health initiatives of Aboriginal
• To increase accesses for specialist services through enhancement of information and communication Technology

 The Karratha Health Campus is mainly constructed for replacing the existing Nickol Bay hospital and for expanding emergency as well as ambulatory care departments. The state of Western Australia faces number of problems as well as challenges due to unavailability of appropriate health campus and as a result, in order to resolve the challenges the government wants to invest $270M so that the project of Karratha Health Campus will be constructed properly (Cabinet 2017).  The project will provide facility of 40 hospital beds, ambulatory care centre emergency departments, surgical centre, maternity wing as well as medical imaging.  Therefore, with the implementation of Karratha Health Campus, the people of Western Australia including Pilbara will be able to access the facility of the health campus easily without any difficulty.

Outline the objectives of the project and its importance

4. Detailed overview and analysis of the use of relevant project management concepts, tools and technique

4.1 Process utilized for defining the project

The project manager of Karratha health campus utilizes proper steps for defining the project. The steps are elaborated below:

Planning phase: In the planning phase, the project manager creates appropriate planning for constructing Karratha health campus properly (Burke 2013). The project managers generally engage in various activities that include requirement analysis, estimation of time and budget as well as preparation of time schedule.

Initiation phase: Initiation phase is generally created for define the objectives, scope as well as deliverable of the project. The project manager mainly engages in procuring funds, preparing financial plan, appointing contractors and analyzing number of risk related with Karratha health campus for resolving the risk appropriately.

Execution phase: In this phase, the entire campus is constructed by using proper activities (Todorovic et al. 2015). It is identified that several activities like preparation of spaces for windows, installation of electrical circuits, application of tiles, medical imaging and ambulatory care.

Development phase: In the development phase, the project manager mainly helps in developing the project “Karratha health campus” (Turner 2016). The activities that are executed by the project manager include formation of health campus board, preparation of vision statement, standard service and payment structure. In this phase, the project managers help in finalizing the entire project.

Closure phase: Project closure is the last phase of the project and this phase helps in handing over the entire deliverables properly. In this phase, the project manager mainly engages in signing of the project and reviewing the post project.

4.2 Discussion of project plan

 The project plan of “Karratha Health Campus” is mainly designed in order to control and execution the entire project. The project plan of Karratha health campus consists of the following steps:

 Requirement Analysis: The various requirements as well as needs of the project must be analyzed properly in order to collect proper information about the requirements that are needed in order to construct the Karratha health campus (Yarwood et al. 2014). Appropriate requirement analysis is also needed in order to provide appropriate service to the organization including ambulatory care centre emergency facility, surgical centre, maternity wing as well as medical imaging facility.

Analysis of project nature: The nature of the project must be analyzed properly so that the project managers can easily execute the project by arranging appropriate resources as well as materials. It is identified that appropriate knowledge about the project helps in providing a clear overview to the project planner and as a result, the “Karratha health campus” will be constructed within the estimated budget as well as time without facing much difficulty (Wu et al. 2014). However if the employees of the organization does not have appropriate information about the nature of the project then they faces number of challenges as well as difficulties in completing the entire project.

Estimation of project resources: It is very much significant to estimate the required resources of the project properly. Proper estimation of the resources helps in providing a clear overview about the budget that is needed for finishing the entire project within the assumed time (Zlatanova 2017). It is identified if the project resources are not estimated properly then the project managers will face financial issue and that can further cause obstruction in the progress of the entire project.

Detailed overview and analysis of the use of relevant project management concepts, tools and technique

Preparation of time schedule: It is one of the important tasks for the project managers to create the time schedule of the project properly. This is because appropriate time schedule helps in providing appropriate information about the time that is needed for completing the project (Ying et al. 2014).  It also helps in providing proper information about the time that is needed to complete each of the activity. If the project extends after the estimated period then it will create financial pressure on the organization. Therefore, the time schedule must be created appropriately.

Budget estimation: It is one of the important tasks to estimate the budget of the project properly. Appropriate budget estimation provides an overview about the budget that is needed in order to complete the entire project within the expected time (Costa, Larson and Stamieszkin 2014). It is quite important to estimate the budget properly after analyzing the market properly so that the estimated budget must be appropriate. It is identified that extending time of the project increases budget therefore the project must be completed properly within the estimated budget as well as time.

Estimation of labor needed: The workforce that is needed in the project must be estimated in the planning phase of the project so that the entire project must be completed properly and the project manager does not face any problem in completing the various task related with the project (Serpella et al. 2014). The project manager must assign proper roles and responsibilities to the workforce in order to complete the entire project of construction within the time that is estimated by the project manager.

Analysis of additional requirements: Additional requirements that are needed in order to complete the entire project of Karratha health campus must be analyzed properly so that the project will be completed within the assumed time as well as budget.

Resource Sheet:

Resource Name	Type	Initials	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work	P	100%	$200.00/hr	$0.00/hr	$0.00	Prorated	Standard
Sponsor	Work	S	100%	$0.00/hr	$0.00/hr	$0.00	Prorated	Standard
Finance manager	Work	F	100%	$200.00/hr	$0.00/hr	$0.00	Prorated	Standard
Site supervisor	Work	S	200%	$180.00/hr	$0.00/hr	$0.00	Prorated	Standard
Contractor	Work	C	100%	$170.00/hr	$ 0.00/hr	$0.00	Prorated	Standard
Plumber	Work	P	500%	$100.00/hr	$0.00/hr	$0.00	Prorated	Standard
System planner	Work	S	300%	$150.00/hr	$0.00/hr	$0.00	Prorated	Standard
Risk manager	Work	R	100%	$150.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project planner	Work	P	400%	$150.00/hr	$0.00/hr	$0.00	Prorated	Standard

4.4 Management of project risks

 The project manager faces number of risks as well as challenges while constructing the Karratha health campus. It is identified that the challenges as well as risks that are faced by the project managers must be managed appropriately by following some steps so that the project will be completed easily within the assumed budget as well as time. The step that helps in resolving the various risks as well as challenges include:

 Identification of risk: In order to manage the risk within the construction of karratha health campus, it is quite important to recognize the risks appropriately.  The risk identification procedure must be carried out properly so that the project managers can easily deal with different risks as well as challenges (Hwang, Zhao and Toh 2014). The risks in construction industry are identified according to the type of the risk that includes quality risk, personnel risk, cost risk and deadline risk effectively.

 Analyzing risk: The main objective of this step is to elaborate the risk situation of the Karratha health campus properly for prioritizing the different types of risks. It is identified that in this step, risk are generally investigated in context to the probability of occurrence as well as effect on the project. It is found that both portfolio as well as cost assessment helps in serving for the classification purpose. It is very much important to analyze the risks properly so that  the project manager can get appropriate information about the various types of risk that are creating challenges in the progress of the project (Pinto 2014). If the risks are prioritized appropriately then the project managers can take the initiative of resolving the risks as per the prioritized rank so that the entire project does not get affected much.

Assessing risk:  The risk assessment of the project mainly comprises of both quantitative as well as qualitative measurement of various risks including the interrelationship and their impacts. In the construction of Karratha health campus, number of risk assessment procedures is generally utilized that include key performance indicators, qualitative assessment, probable maximum loss and risk map (Walker 2015). It is identified that the project manager must utilize appropriate strategy for assessing the risk so that the risk can be resolved easily.

Controlling risk: It is identified that in this method, the project manager engages in influencing the risk that are determined with the help of the risk analysis. The various measures that are generally undertaken while dealing with risk can be easily differentiated between affect related measure as well as cause related measure (Hwang, Zhao and Toh 2014). The various types of strategies that are generally utilized in controlling the various risks that are related with Karratha health campus include avoidance, reduction, bearing and passing risk. It is identified that the project manager must control the risk by following appropriate strategy in order to reduce it effectively.

Monitoring risk: It is identified that monitoring of various risk related with Karratha health must be done effectively. It is identified that the main goal of the risk management plan is not to eliminate risk but it helps in providing appropriate guarantee that the risk related with the position of the project mainly assists with the risk situation. The risk must be monitored appropriately so that the project can be completed easily within the estimated time and budget.

4.5 Project performance management

 Performance management is defined as one of the process that helps in planning, implementing, improving as well as monitoring both the efficiency and effectiveness of the project “Karratha health campus” (Mir and Pinnington 2014). The main objective is to improve the entire performance of the organization by establishing management accountability for Affirmative Employment Program and Equal employment management related practices as well as principles.

It is identified that both performance evaluation as well as development is designed for assessing past level of goal achievements, performance and for assisting employees for identifying various goals and objectives related with the future of Karratha health campus. On the other hand, Fleming and Koppelman (2016) opined that timing of performance is mainly conducted after completion of the probationary period.

 Performance management is considered as one of the important issue that generally influences all the components of human resource management. The current economic environment of Australia is mainly characterized by downsizing, mergers and acquisitions through consolidation measures (Arumugam, Antony and Linderman 2016).  It generally helps in influencing the industry and creates difference between failure and success. The performance must be managed consistently that is by utilizing appropriate set of principles as well as rules.

 It is identified that defining objectives as well as evaluation of proper achievements requires appropriate communication between the employees and higher authority associated with construction of Karratha health campus (Mir and Pinnington 2014). There is significant value that helps in discussing, negotiating as well as commenting on different objectives related with performance. Evaluation session must be reviewed appropriately, as it helps the project managers in sharpening various problems related with project.

5. Conclusion 

It can be concluded that Karratha health campus will be constructed properly if both budget as well as time for the project will be estimated properly. It is identified that the health campus is mainly constructed in order to replace the existing Nickol Bay hospital and for expanding emergency as well as ambulatory care departments. The project manager utilizes appropriate stages for completing the project successfully. The project faces number of challenges as well as risk, which must be managed effectively. In order to manage the risk appropriately, proper risk management steps are elaborated so that the risk that are rising in the project will be resolved easily.

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