Project Plan For School Of Engineering And Technology Indigenous Cultural Awareness Training Program

Project Description

1 Project Description (7 Marks)

1.1 Project Description and BACKGROUND (2 marks)

The paper mainly focuses on the School of Engineering and Technology indigenous committee that mainly aims to organize indigenous cultural awareness training program in order to reflect the importance of indigenous history, culture, languages as well as protocols. This project is mainly undertaken by the university in order to promote the training program so that both the staffs as well as students can properly understand local Aboriginal and Torres Strait history, culture as well as languages. In order to undertake the training program, the organization generally includes both face to face as well as online training components.

1.2 Justification

1.2.1 Output / Outcome / Benefit

Output	Outcome	Benefits
Enhancing cultural awareness among the staffs as well as students of CQU university.	The cultural awareness training program that was hosted by SET helps in promoting the importance of indigenous history, culture as well as languages.	The students as well as staffs of the university are motivated by the project and they therefore they will get eager to learn more about indigenous culture which in turn increase the number of people who are involved with the project.

Key Stakeholder List (6 MARKS)

	Stakeholder	Category (i.e. Sponsor / Supplier / User)	Descriptionof Interest	Descriptionof Influence
1	Lindy Tagai	Project planner	The project planner mainly involves in planning, controlling as well as managing the project of indigenous training program.	They generally manages the project in such a way that the entire project can be completed successfully within estimated budget as well as time.
2	Bambam smith	Project organizer	The program organizer completes the project of indigenous training program as per the project plan that is developed in the planning phase of the project phase	The project organizer assists in spreading cultural awareness among the students as well as staffs of CQU university so that they can have proper knowledge about it.
3	SET indigenous committee	Project coordinator	The entire project is managed as well as coordinated by the project coordinator.	The project coordinator mainly raises cultural awareness by promoting the programs associated with indigenous culture.
4	Ethan Williams	Cultural faculty of indigenous origin	The faculty assists in spreading awareness among the people about the indigenous history, languages as well as culture.	The faculty must have in-depth knowledge on indigenous culture
5	Education providers Pvt. Ltd	Supplier	The supplier engages in supplying various project requirements which are necessary for executing project.	The various tools like blackboards, paper, marker as well as pen which are needed in the project are supplied by the supplier.
6	PMP business consultancy	Sponsor	The project sponsor mainly involves in promoting the entire project of cultural awareness training program in order to include more people within the project	They mainly support the promotion of the indigenous culture by providing funds that is needed by the project.

2.2 Stakeholders Engagement Assessment Matrix (3 marks)

Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
Project planner			ü
Project organizer				ü
Project coordinator				ü
Cultural faculty of indigenous origin					ü
Supplier	ü
Sponsor				ü

QUESTION: Briefly explain at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?

The two different techniques for obtaining expert judgement from different individuals or groups are as follows:

Qualitative technique: This technique is generally used for examining the stakeholder’s performance in terms of output quality that is mainly provided as an art of duty within the project.

Quantitative technique: This technique is used in order to examine that whether the stakeholders are capable of performing well within a specified time period.

QUESTION:State whether it is appropriate to have a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Provide an explanation for your response.

No, it is identified that it is not suitable to have a single stakeholders in order to present the traditional land because it is not possible for a single individual to represent various campuses of the university at a single time. In order to represent it is very much necessary to determine various conditions that are mainly related with the campus. In addition to this, it is analyzed that the time that is used for analyzing data on each of the university campus is quite less and thus it can be ensured that thee data as well as information which are collected may be inaccurate. Thus it is quite preferable to have one key stakeholder for each of the university campus.

QUESTION: Which of the two opening statement styles‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the Project Executive to use and provide a brief explanation justifying your answer.

After properly identifying, it is analyzed that Acknowledgement of Country is mainly suitable for the project executive in spite of Welcome to country as Welcome to country is only appropriate for the people who are from outside the country however project executive are indigenous people who prefers their acknowledgement which reflects their existence in the specific country.

QUESTION: Is the suggestion of using a previously developed cultural awareness training program an appropriate method of requirements gathering? Briefly explain your answer.

The suggestion of utilizing previously developed cultural awareness training as an appropriate method for requirement gathering is not considered appropriate because the training programs content widely differ from each other. In order to use it, numerous changes are required to be done within the program which is not possible.

Project Justification

QUESTION: What document could be used to track or ‘trace’ requirements throughout the project life cycle?

In order to track as well as trace requirements throughout the project life cycle, it is quite necessary to use central resource log database within the project that is generally cloud based. It is identified that the system will be quite easy to use. In order to use it, the site manager needs to enter within the server once the entire resources are utilized for updating central resource log.

QUESTION: What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

Project prioritization is considered as one of the method with the help of which the resources are properly assigned to stakeholders as per their work priority in the project. Thus, if any types of competing requirements occur then a priority plan will be created for assigning resources to the tasks or activities that have highest priority.

QUESTION: List the five components of the MoSCoW technique

The lists of MoSCoW technique includes:

1) Should have

2) Must have

3) Could have

4) oS for erasing pronunciation

5) Would have

The scope of the project mainly includes:

Development of indigenous cultural awareness training program
Raising cultural awareness among the staffs as well as employees of CQU University
Teaching people about the culture, tradition as well as languages of Aboriginal and Torres Strait Islander
Spreading understanding about indigenous culture

Enhancing cultural understanding
WBS ID	1.1.1
Description of work	Enhancing cultural understanding among the students as well as staffs of CQU university.
Cost Estimate	$3,600
Start and Finish Dates	7/11/18 to 8/29/18

Spreading understanding about indigenous culture
WBS ID	1.1.2
Description of work	Spreading the understanding of indigenous culture among the people
Cost Estimate	$7,600
Start and Finish Dates	06/08/18 to 29/08/18

Providing content on importance of indigenous culture
WBS ID	1.2.1
Description of work	Providing proper information about importance of indigenous culture
Cost Estimate	$13,080
Start and Finish Dates	30/08/18 to 09/10/18

Providing content on cultural awareness
WBS ID	`1.2.2
Description of work	Providing the significance of various indigenous culture, their history as well as about their languages.
Cost Estimate	$11,040
Start and Finish Dates	10/10/18 to 19/11/18

Importance of cultural unity
WBS ID	1.3.1
Description of work	Spreading the understanding of cultural unity among the people
Cost Estimate	$10,200
Start and Finish Dates	20/11/18 to 28/12/18

Importance of cultural diversity
WBS ID	1.3.2
Description of work	Spreading the significance of cultural diversity by organizing training programs
Cost Estimate	$17,320
Start and Finish Dates	31/12/18 to 11/02/19

Activity	Description of work	Start Date	End Date	Duration (days)
1	Development of team	Wed 11-07-218	Wed 18-07-18	6 days
2	Identifying cultural awareness method	Thu 19-07-18	Wed 25-07-18	5 days
3	Conducting the program for enhancing cultural understanding	Thu 26-07-18	Fri 03-08-18	7 days

Activity	Description of work	Start Date	End Date	Duration (days)
1	Developing groups	Mon 06-08-18	Mon 13-08-18	6 days
2	Identification of proper techniques for spreading indigenous culture	Tue 14-08-18	Wed 22-08-18	7 days
3	Conducting the program,	Thu 23-08-18	Wed 29-08-18	5 days

Activity	Description of work	Start Date	End Date	Duration (days)
1	Development of groups	Thu 30-08-18	Tue 11-09-18	9 days
2	Utilizing face to face as well as online delivery method	Wed 12-09-18	Fri 21-09-18	8 days
3	Providing information bout indigenous culture	Mon 24-09-18	Tue 09-10-18	12 days

Activity	Description of work	Start Date	End Date	Duration (days)
1	Developing teams	Tue 20-11-18	Wed 28-11-18	7 days
2	Providing study rooms	Thu 29-11-18	Fri 14-12-18	12 days
3	Providing books as well as study materials	Mon 17-12-18	Fri 28-12-18	10 days

Activity	Description of work	Start Date	End Date	Duration (days)
1	Developing groups	Mon 31-12-18	Wed 09-01-19	8 days
2	Providing study rooms	Thu 10-01-19	Thu 24-01-19	11 days
3	Arranging seminars	Fri 25-01-19	Mon 11-02-19	12 days

QUESTION: What is the hourly AUD $ rate used in your calculations?

The hourly rate that is used in the calculation is provided in the table below:

Resource Name	Max. Units	Std. Rate	Cost/Use	Accrue At	Base Calendar
Project planner	100%	$30.00/hr.	$0.00	Prorated	Standard
Project Organizer	100%	$25.00/hr.	$0.00	Prorated	Standard
Project coordinator	100%	$20.00/hr.	$0.00	Prorated	Standard
Team co-ordinator	100%	$20.00/hr.	$0.00	Prorated	Standard
Cultural faculty of indigenous origin	100%	$25.00/hr.	$0.00	Prorated	Standard

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Development of team		$1,440.00
Identifying cultural awareness method		$1,000.00
Conducting the program for enhancing cultural understanding		$1,400.00

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Developing groups			$2,160.00
Identification of proper techniques for spreading indigenous culture			$2,240.00
Conducting the program,			$3,200.00

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Development of groups				$5,400.00
Utilizing face to face as well as online delivery method				$2,880.00
Providing information bout indigenous culture				$4,800.00

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Developing teams						$700.00	$7,00.00
Providing study rooms						$2,800.00	$2,000.00
Providing books as well as study materials						$2,000.00	$2,000.00

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Developing groups								$3,520.00
Providing study rooms								$6,600.00
Arranging seminars								$7,200.00

Indigenous Cultural Awareness Training Project

Name	Description	Likelihood	Impact	Response type	Mitigation strategy
Risk 1	Improper cultural knowledge	High	High	Internal	For mitigating this risk it is quite important to hire project co-ordinator with in-depth cultural knowledge.
Risk 2	Racism	Medium	High	Internal	Proper rules as well as regulations need to be implemented for resolving this issue.
Risk 3	Obstruction from indigenous people	Medium	Medium	External	The importance of indigenous culture must be reflected to involve the indigenous people within the project
Risk 4	Lack of unity	High	High	Internal	Proper unity among the people must be created by organizing cultural awareness training programs
Opportunity	Absence of proper interest	Medium	High	Internal	Proper amount of interest must be created among the people by utilizing different style of training .

[In the table below indicate what tolerance is specified in the project for cost and time only.]

Tolerance	Specific Tolerance allowed
Tolerance specified for time	154 days
Tolerance specified for cost	$63,080.00

Previous lessons learned

Proposed action to address

(in current project)

Lesson 1

The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.

Proper information system needs to be installed within the system with proper speed of internet connection.

Lesson 2:

The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

The people from different indigenous group must be invited to know more about the culture as well as tradition of ingenious people.

The undersigned acknowledge that they have reviewed the<Project Name>Assessment Task 2 and agree with the information presented within this document.

Signature:	<Please fill>	Date:	<Please fill>
Print Name:	<Please fill>
Title:	<Please fill>
Organisation:	[Consider who would have the authority to approve the start of this project?]

References

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Leach, L. P. (2014). Critical chain project management. Artech House.

Lock, M. D. (2014). The essentials of project management. Ashgate Publishing, Ltd

Rose, K. H. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3).

Smylie, J., Kirst, M., McShane, K., Firestone, M., Wolfe, S., & O’Campo, P. (2016). Understanding the role of Indigenous community participation in Indigenous prenatal and infant-toddler health promotion programs in Canada: A realist review. Social Science & Medicine, 150, 128-143.

Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Walker, R., Schultz, C., & Sonn, C. (2014). Cultural competence–Transforming policy, services, programs and practice. Working together: Aboriginal and Torres Strait Islander mental health and wellbeing principles and practice, 195-220.

West, R., Usher, K., Foster, K., & Stewart, L. (2014). Academic staff perceptions of factors underlying program completion by Australian Indigenous nursing students. The Qualitative Report, 19(12), 1.

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