Project Plan For Wedding Event Of Tony And Peggy Sue

Project specifications for the project implementation

The project mainly reflects on the “wedding event” that was mainly organized for Tony and Peggy Sue who generally decided to outsource the entire wedding event to a company. It is identified that in order to organize their wedding event with the involvement of family members, both Tony and due wanted to make it a big wedding. It is found that both the weeding and the reception party will be arranged in outdoor by including plenty of foods, music and dance.  It is assumed that the event of the wedding will be organized by 30^th June 2019. The objectives of the project are reflected below:

• To organize the wedding event for Tony and Peggy Sue
• To have plenty of food, music and dance for the guests
• To make a big wedding by involving both the families and parents.

 The project specifications for organizing the wedding event for Tony and Peggy Sue is generally reflected below:

 Human resources: The  people who are generally engaged with the wedding event are listed below:

• Client
• Project Manager
• Event Manager
• Planner
• Resource Manager
• Workers
• Contractors

Budget: It is identified that in order to finish the wedding successfully, the amount of budget which is required will be around $91,400.

Timeline: The time that is needed in order to organize the wedding event will be around 130 days.

Required materials: The materials as well as resources required for organizing the wedding plan are reflected below:

• Decoration Items
• Cameraman Pay
• Videographer Pay
• Vendor Cost
• Dress Cost
• Solemniser and Registrar cost
• Chairs and tables
• Speakers and other hardware materials
• Decorating materials
• Band
• Food and Beverages

The wedding event was organized for Tony and Peggy Sue who wants to get married on 30^th June. The big wedding was organized by a company that must have plenty of food, dance and music opportunity for the guests who generally includes the family and friends of Tony and Peggy Sue. It is found that the entire plan must be developed by 30th June that is wedding day.

The main goal is to organize an event for the wedding of Tony and Peggy Sue who generally wants the involvement of family and friends with plenty of food, music and dance in order to make their weeding day a special one.

The in-scope includes:

• Selection and booking of the venue
• Sending invitation
• Sorting food items
• Booking for musical and other instruments
• Decoration of the venue
• Carrying out the wedding ceremony

The out-scope of the project includes:

• Information about the suppliers are not given
• Details about the external stakeholders are not given

The assumptions which are made while handling the project work are generally illustrated below:

 Availability of stakeholders: It is assumed that the stakeholders who are mainly associated with the project will generally available during the period in which the wedding plan will be implemented.

Easily available resources: The needed resources as well as other materials that are generally required for decorating the venue will be easily available in the market.

Budget: It is assumed that the approved budget will be enough for executing the entire project successfully.

The WBS for the wedding event of Tony and Peggy Sue is provided below.

Figure 1: Work breakdown structure

(Source: Created by Author)

The Gantt chart which is given below showcases on the timeline that is required for organizing the event for completing the work of the project. The figure below reflects that the wedding plan will be successfully completed before 30^th June.

Figure 2: Gantt chart

(Source: Created by Author)

The human resources who organizes the wedding event is generally reflected below with their roles and responsibilities within the project.

1. Client:They plays the main role and generally helps in guiding the contractors as well as project managers so that they can be able to organize the wedding event quite effectively within the assumed time.
2. Project Manager:They are the individual who takes all the responsibility of the wedding project starting from the kick off phase to closure phase for successful implementation of the project.
3. Event Manager:The event manager is the individual who takes the responsibility of organizing the wedding ceremony and decorating the venue as per the requirement of the clients.
4. Planner:The planner is mainly responsible of reflecting the time which is mainly required for executing the entire project activities.
5. Resource Manager:Resource manager takes the responsibility of managing the resources which are required for the accomplishing the objectives of the plan that is mainly developed for the wedding.
6. Contractors:The contractors are the individuals who takes the contract of the wedding so that work of the project can be executed within the expected budget as well as time.

  The risk management plan for the project is generally reflected in the table which is generally given below:

Risk	Description	Impact	Probability	Mitigation
Improper schedule	If the project timeline is not tracked regularly then the chances of schedule slippage is quite high.	High	High	It is very much necessary to track the schedule of the project regularly for finishing the work on time.
Inappropriate budget	If the allocated budget for organizing the wedding is not enough then budget related challenges can occur.	High	High	It is quite necessary to analyze the cost of the resource before initiating with the project work.
Improper management	If the entire project is not managed properly then the project does not get finish on time.	Medium	High	It is necessary to hire experienced team members for finishing the work of the project.

Specification of the project

The communication plan that is generally developed for communicating between the project team members is reflected below:

Audience	Message	Vehicle	Frequency	Responsible
Team members	The objectives must be discussed by the project manager so that the work can be done successfully.	Face to face conversation	Before project initiation	Project manager
Project manager	The team leaders inform about the status of the project to the project manager.	Face to face, Email	One in a month	Team leaders
Financial manager	The team leader generally provides information about the need of the budget for the project	Face to face, email	Whenever needed	Team leaders
Project team leader	The team members provide proper information as well as details about the risks and challenges that they generally face while undertaking the project so that the risk and challenges associated with the project can be resolved.	Face to face/email	When necessary	Team members

The resources which are generally needed for organizing the entire plan for the project are generally needed to be assigned with the project activities as per the skills and knowledge of the team members. It is  identified that the table which is generally provided below helps in focuses on the resources which are generally assigned for finishing each  of the project activities quite successfully within the expected time as well as budget.

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names
0	Organizing a wedding	130 days	Tue 01-01-19	Sun 30-06-19
1	Initial Planning	50 days	Tue 01-01-19	Mon 11-03-19
1.1	Selection of the wedding date	15 days	Tue 01-01-19	Mon 21-01-19		Client
1.2	Consultation with the wedding planner	10 days	Tue 22-01-19	Mon 04-02-19	2	Client
1.3	Making plan for the wedding	20 days	Tue 05-02-19	Mon 04-03-19	3	Planner
1.4	Accumulating the needed resources	5 days	Tue 05-03-19	Mon 11-03-19	4	Project Manager
1.5	Project kick off	0 days	Mon 11-03-19	Mon 11-03-19	5
2	Venue Booking and Invitation	40 days	Tue 05-03-19	Mon 29-04-19
2.1	Selection and booking of venue for wedding and reception	10 days	Tue 12-03-19	Mon 25-03-19	6	Event Manager
2.2	Reviewing the plan with the clients	6 days	Tue 05-03-19	Tue 12-03-19	4	Planner
2.3	Getting approval	1 day	Wed 13-03-19	Wed 13-03-19	9,6	Client
2.4	Guest list	10 days	Tue 26-03-19	Mon 08-04-19	10,8	Event Manager
2.5	Sending invitation to the guests	15 days	Tue 09-04-19	Mon 29-04-19	11	Event Manager
2.6	Initiation and Planning Phase Completed	0 days	Mon 29-04-19	Mon 29-04-19	12
3	Human Resource Management	16 days	Tue 30-04-19	Tue 21-05-19
3.1	Selecting vendor and sorting food items for wedding dinner	8 days	Tue 30-04-19	Thu 09-05-19	13	Resource Manager, Vendor Cost [1]
3.2	Cameron and video man hire	2 days	Tue 30-04-19	Wed 01-05-19	13	Event Manager, Cameraman Pay [1], Videographer Pay [1]
3.3	Try-outs for wedding dress and placing order	7 days	Tue 30-04-19	Wed 08-05-19	13	Client, Dress Cost [1]
3.4	Booking for the musical instruments and other requirements including lightening	8 days	Thu 02-05-19	Mon 13-05-19	16	Event Manager, Band Pay [1]
3.5	RSVP from guests is received	4 days	Tue 14-05-19	Fri 17-05-19	18	Event Manager
3.6	Booking Solemniser/Wedding Priest	2 days	Mon 20-05-19	Tue 21-05-19	19	Event Manager, Solemniser pay [1]
4	Venue Arrangement	28 days	Wed 22-05-19	Fri 28-06-19
4.1	Consultation with decorator to decorate	6 days	Wed 22-05-19	Wed 29-05-19	20	Project Manager
4.2	Theme selection for wedding and reception	9 days	Thu 30-05-19	Tue 11-06-19	22	Client
4.3	Arranging flowers and other decorative items	3 days	Wed 12-06-19	Fri 14-06-19	23	Resource Manager, Decoration Items [1]
4.4	Decorating the Wedding Venue as per theme	8 days	Wed 12-06-19	Fri 21-06-19	23	Workers, Contractors
4.5	Deciding for seating	5 days	Mon 24-06-19	Fri 28-06-19	25	Workers, Chairs [1], Tables [1]
4.6	Making Appointment with Marriage Registrar on wedding day	1 day	Thu 30-05-19	Thu 30-05-19	22	Event Manager, Registrar Cost [1]
4.7	Reviewing the arrangements	5 days	Mon 24-06-19	Fri 28-06-19	27,25	Event Manager, Contractors
5	Wedding day	1 day	Sun 30-06-19	Sun 30-06-19
5.1	Reaching the venue	1 hr	Sun 30-06-19	Sun 30-06-19	28	Client
5.2	Reviewing the preparations	1 hr	Sun 30-06-19	Sun 30-06-19	30	Event Manager, Project Manager
5.3	Guests welcome	20 mins	Sun 30-06-19	Sun 30-06-19	31	Speaker [1]
5.4	Carrying out wedding ceremony	4 hrs	Sun 30-06-19	Sun 30-06-19	32	Solemniser
5.5	Dance by the couples	10 mins	Sun 30-06-19	Sun 30-06-19	33	Band
5.6	Cutting the cake	18 mins	Sun 30-06-19	Sun 30-06-19	34	Cake [1]
5.7	Wedding Dinner/Lunch	70 mins	Sun 30-06-19	Sun 30-06-19	35	Food and Beverages [1]

The table which is generally given blow mainly reflects on the cost of the resources that are required for the project work. The cost for the human resources is provided in per/hour format whereas the cost of the needed materials is provided. The entire cost that is needed helps in calculating the cost that is associated with the project.

Resource Name	Type	Max. Units	Std. Rate
Client	Work	100%	$0.00/hr
Project Manager	Work	100%	$100.00/hr
Event Manager	Work	100%	$80.00/hr
Planner	Work	100%	$70.00/hr
Resource Manager	Work	100%	$75.00/hr
Workers	Work	100%	$60.00/hr
Contractors	Work	100%	$70.00/hr
Decoration Items	Material		$1,500.00
Cameraman Pay	Material		$1,260.00
Videographer Pay	Material		$1,300.00
Vendor Cost	Material		$1,200.00
Dress Cost	Material		$1,179.00
Band Pay	Material		$621.00
Solemniser pay	Material		$700.00
Chairs	Material		$600.00
Tables	Material		$800.00
Registrar Cost	Material		$800.00
Speaker	Material		$500.00
Solemniser	Cost
Band	Cost
Cake	Material		$200.00
Food and Beverages	Material		$600.00

The entire timescale that is generally developed in order to organize as well as manage the wedding event is reflected below in the table. It is found that the entire time that is generally required for organizing the wedding will be around 130 days and therefore the entire plan will be ready before 30^th June which is the wedding date.

WBS	Task Name	Duration	Start	Finish
0	Organizing a wedding	130 days	Tue 01-01-19	Sun 30-06-19
1	Initial Planning	50 days	Tue 01-01-19	Mon 11-03-19
1.1	Selection of the wedding date	15 days	Tue 01-01-19	Mon 21-01-19
1.2	Consultation with the wedding planner	10 days	Tue 22-01-19	Mon 04-02-19
1.3	Making plan for the wedding	20 days	Tue 05-02-19	Mon 04-03-19
1.4	Accumulating the needed resources	5 days	Tue 05-03-19	Mon 11-03-19
1.5	Project kick off	0 days	Mon 11-03-19	Mon 11-03-19
2	Venue Booking and Invitation	40 days	Tue 05-03-19	Mon 29-04-19
2.1	Selection and booking of venue for wedding and reception	10 days	Tue 12-03-19	Mon 25-03-19
2.2	Reviewing the plan with the clients	6 days	Tue 05-03-19	Tue 12-03-19
2.3	Getting approval	1 day	Wed 13-03-19	Wed 13-03-19
2.4	Guest list	10 days	Tue 26-03-19	Mon 08-04-19
2.5	Sending invitation to the guests	15 days	Tue 09-04-19	Mon 29-04-19
2.6	Initiation and Planning Phase Completed	0 days	Mon 29-04-19	Mon 29-04-19
3	Human Resource Management	16 days	Tue 30-04-19	Tue 21-05-19
3.1	Selecting vendor and sorting food items for wedding dinner	8 days	Tue 30-04-19	Thu 09-05-19
3.2	Cameron and video man hire	2 days	Tue 30-04-19	Wed 01-05-19
3.3	Try-outs for wedding dress and placing order	7 days	Tue 30-04-19	Wed 08-05-19
3.4	Booking for the musical instruments and other requirements including lightening	8 days	Thu 02-05-19	Mon 13-05-19
3.5	RSVP from guests is received	4 days	Tue 14-05-19	Fri 17-05-19
3.6	Booking Solemniser/Wedding Priest	2 days	Mon 20-05-19	Tue 21-05-19
4	Venue Arrangement	28 days	Wed 22-05-19	Fri 28-06-19
4.1	Consultation with decorator to decorate	6 days	Wed 22-05-19	Wed 29-05-19
4.2	Theme selection for wedding and reception	9 days	Thu 30-05-19	Tue 11-06-19
4.3	Arranging flowers and other decorative items	3 days	Wed 12-06-19	Fri 14-06-19
4.4	Decorating the Wedding Venue as per theme	8 days	Wed 12-06-19	Fri 21-06-19
4.5	Deciding for seating	5 days	Mon 24-06-19	Fri 28-06-19
4.6	Making Appointment with Marriage Registrar on wedding day	1 day	Thu 30-05-19	Thu 30-05-19
4.7	Reviewing the arrangements	5 days	Mon 24-06-19	Fri 28-06-19
5	Wedding day	1 day	Sun 30-06-19	Sun 30-06-19
5.1	Reaching the venue	1 hr	Sun 30-06-19	Sun 30-06-19
5.2	Reviewing the preparations	1 hr	Sun 30-06-19	Sun 30-06-19
5.3	Guests welcome	20 mins	Sun 30-06-19	Sun 30-06-19
5.4	Carrying out wedding ceremony	4 hrs	Sun 30-06-19	Sun 30-06-19
5.5	Dance by the couples	10 mins	Sun 30-06-19	Sun 30-06-19
5.6	Cutting the cake	18 mins	Sun 30-06-19	Sun 30-06-19
5.7	Wedding Dinner/Lunch	70 mins	Sun 30-06-19	Sun 30-06-19

The strategies that are generally needed to be followed for successfully executing the project activities are generally elaborated below.

Proper planning: It is very much necessary to develop proper plan for the wedding event that must include information as well as details about the project so that the team members who are involved with the project work can easily understand the work and can be able to execute it successfully. It is identified that appropriate information generally assists in accomplishing the goals and project objectives quite successfully.

Hiring experienced and skilled leaders: It is very much necessary to hire experienced as well as skilled project managers who must have the capability of managing the project work quite successfully for implementing the work of the project. It is found that experienced team members can easily handle the situation of the project and are able to execute the project work quite effectively.

Building high performing team: It is one of the responsibilities of the project manager to build high performing team of the project so that the team members of the project can actively work within the project in order to execute the objectives quite successfully without facing any challenges or issues within the organization.

Tracking the project: It is very much necessary to track the project quite successfully in order to get proper information about the status of the project on a regular basis so that the work that is associated with the project can generally be finished within the expected time as well as budget. This generally assists in implementing the project quite successfully.

Praising team effort: If the project manager takes the responsibility of praising the effort of the team then they will get inspired and work successfully in order to meet the goals as well as objectives of the project very much successfully.

Project plan: Purpose of the project

The measures that are generally developed in order to monitor as well as evaluate the progress of the project are generally elaborated below:

Clarifying the expectations: It is very much necessary to clarify the expectations of the clients while performing the project in order to make sure that the work that is associated with the project can be completed successfully as per the expectations of the clients.

Setting proper regular as well as monitoring intervals: It is quite necessary to monitor the progress of the project on a regular basis by checking the project status for making sure that the entire project will be completed within the assumed time. In addition to this, monitoring progress helps in analyzing the risks and challenges which are associated with the project so that the challenges can be resolved by taking proper steps.

Analyzing whether the project goals are achieved: It is very much necessary to check whether the objectives and goals of the project are achieved or not. If the project goals and objectives are achieved then it can be ensured that the project is on the right track and it be finished successfully.

Percent complete: It is quite necessary to analyze the progress of the project in order to gather information related with the percentage complete. If proper information related with percentage complete is generally gathered then it can be ensured that the project is on the right track and it will get completed successfully within the expected time as well as budget.

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