Project Planning Report For Student Presentation Competition

Task 1: Scope of the Project

This report aims at delivering all the necessary objectives and aspects related to the successful deployment of an event within the college campus. Event organization needs proper, effective managerial, and leadership for the successful delivery of the program and acquire needed output of the project (Kerzner 2013). This report presents the activities and milestones of the organized event for the student presentation competition within the Greenwich University and allow the students and other business executives to listen to the ideas and innovations presented by the student. The theme of the presentation is the ‘Sustainable Business 2018’ and thus, venue and operations will be executed considering this topic as the theme of the project.

This report emphasizes on the scope of the project including the objectives milestones, deliverables, milestones, and technical requirements needed for the successful delivery of this event. Based on the activities and milestones a WBS chart has been presented describing all the activities included in the project initiation, planning, execution and closure. Budget and schedule related to the activities and deliverables have also been expressed in this report considering the budget of £ 3000 and schedule of 49 days. Stakeholder management skills have also been expressed in this report considering the roles and responsibilities of every stakeholder associated with the event. Risk management strategies and Evaluation program is also expresses in this report considering the uncertainties those might affect the delivery of the project.

1. A Project Objectives

For the successful accomplishment of this event ‘student presentation competition’, it is necessary to take proper decisions as a chief student representative and develop feasible objectives for the constraints of the project (Davenport 2013). Following objectives are helpful in accomplishment the major activities and milestones of the project:

• To present the precise schedule for the project that is capable of delivering the activities of the project minimum time span without hampering or altering the quality of the event
• To deliver the project within the expected budget of £3000 and limit all the resources within I without lacking on any aspect
• To enlist all the major activities those are considerable factors of the project and not leaving behind a single activity that could affect the project in future
• To present a WBS and Gantt Chart for the proper demonstration and planning of the project including the timeline and budget of the project in manner to consider that every aspect has been accomplished in an efficient and effective manner
• To present a network diagram and critical path that can be helpful in saving time for the project delivery that can limit the activities and allow the manager to complete the project before the estimated time
• To effectively and efficiently manage the project stakeholders and lead to a proper communication between them for the consideration of effective completion and deployment of the event (Li 2013)
• To execute proper and efficient risk management strategies considering every activity and prioritizing them for the later considerations and manage the project fluently
• To evaluate and monitor the growth of the project and make changes wherever, changes are necessary for the enhancement in the quality of the project

Following are the list of deliverables that need to be accomplished in an effective and efficient manner for the successful delivery of the project:

Project initiation will be including the planning related to the estimation, schedule and resources needed for the delivery of the project as mentioned in the activity chart below. Planning will be including the venue selection, invitations and other miscellaneous arrangements and estimation at the prior of the project execution in manner to validate the expenses within the expected budget and schedule (Friedman, 2013). Thereafter, the project will be executed considering the path planned at the planning phase of the project and everything should be executed within that expected arrangements including the budget and the time. The presentation competition will be held at the selected venue and proper measures will be taken into consideration while delivering the risk management through estimating the risks those might affect the successful delivery of the project (Neves, 2014). Following is the list of activities those needs to be accomplished for the effective and efficient deployment of the project:

SL. No.	Task Name
1	Student Presentation Competition
1.1	Event Requirements
1.1.1	Competition Objectives
1.1.2	Location for the Competition
1.1.3	Milestone 1: Completion of requirement Analysis
1.1.4	Amenities
1.1.4.1	Stage, Sound, Internet, and AV
1.1.4.2	Beverages and Food Service
1.1.4.3	Catering
1.1.4.4	Parking place
1.1.4.5	Emergency Exit
1.1.4.6	Hosting with entertainment
1.1.4.7	Milestone 2: Completion of Amenities analysis
1.2	Identification of audience list
1.2.1	Academics from external Universities
1.2.2	Business Experts
1.2.3	Milestone 3: Listing Audience Completed
1.3	Venue Selection
1.3.1	Site visiting
1.3.2	Venue selected
1.3.3	Deposits
1.3.4	Contract
1.3.5	Milestone 4: Completion of Venue Selection
1.4	Event Promotion
1.4.1	Posters
1.4.2	Social Media advertisement
1.4.3	Seminars
1.4.4	Milestone 5: Promotion Phase Completed
1.5	List of Audience
1.5.1	Students registration
1.5.2	Telephonic conversation with business experts
1.5.3	Listing of the Audience
1.5.4	Milestone 6: Audience Listing Completed
1.6	Risk Management
1.6.1	External Risks
1.6.2	Internal Risks
1.6.3	Risk mitigation activities
1.6.4	Milestone 7: Accomplishment of Risk Management Strategies
1.7	Project Evaluation
1.7.1	Monitoring
1.7.2	Auditing
1.7.3	Applying Changes
1.7.4	Milestone 8: Evaluation Completed
1.8	Project Closure
1.8.1	Score Card Collection
1.8.2	Calculation of total points
1.8.3	Identification of winners
1.8.4	Prize distribution

Table 1: List of Activities

Technical requirements are another major objectives for the accomplishment of the project constraints in an effective and efficient manner those will be altering the effect of the development and growth of the project. Following is the list of technical requirements for the execution of the activities within the project:

Task 2: Work Breakdown Structure (WBS)

A registration database that will be saving the data related to the individuals willing to participate in the competition and their personal information. Users will be providing their personal information for participating in the completion and this will be allowing easy access to the individuals’ information and necessary data including counting and categories (Ward and Peppard 2016).

CCTV will be needed for monitoring the venue of the event in manner to look after every individual and activities and take necessary action against the unwanted or wanted activities. This will be ensuring the security of the venue where the project is being delivered.

Social media pages will be needed for the promotional activities and ensuring that every individual within the campus is well aware with the event that is about to be happening in the college.

Telephone, email, and messaging applications and technologies will be needed in manner to be connected with the volunteers and executives of the project. A radio system will also be needed for the effective communication between the individuals during the execution of the project and while accomplishing the activities at different phases such as venue decoration, chairs establishment, and many more. These will be helpful in eliminating the communication gap and that will be resulting in the better and high quality delivery of the event that will be completely feasible according to the planning.

Computer systems and internet connection will be needed for the data recording processes and other miscellaneous activities including sound, lighting, and other activities. This will allow the managers to keep track of every individual and their roles and responsibilities.  This will also be helpful in monitoring the development and growth of the project along with the staffs growth and development and constantly monitor the individual growth and development.  

Transporting system will be needed for delivering the arrangements in effective and efficient manner and ensure that the resources are available enough for the project (Bajekal et al. 2017). This will ensure that the resources are being made available within the time and even staffs can take benefit for saving time and contributing more on the successful deployment of the event.

Sl. No.	Task Name	Duration	Start	Finish	Predecessors
1	Milestone 1: Completion of requirement Analysis	0 days	Wed 4/4/18	Wed 4/4/18	4
2	Milestone 2: Completion of Amenities analysis	0 days	Fri 3/30/18	Fri 3/30/18	12
3	Milestone 3: Listing Audience Completed	0 days	Tue 4/10/18	Tue 4/10/18	16
4	Milestone 4: Completion of Venue Selection	0 days	Mon 4/16/18	Mon 4/16/18	22
5	Milestone 5: Promotion Phase Completed	0 days	Tue 4/24/18	Tue 4/24/18	27
6	Milestone 6: Audience Listing Completed	0 days	Fri 5/4/18	Fri 5/4/18	32
7	Milestone 7: Accomplishment of Risk Management Strategies	0 days	Thu 5/10/18	Thu 5/10/18	37
8	Milestone 8: Evaluation Completed	0 days	Tue 5/15/18	Tue 5/15/18	42

Table 2: List of Milestones

Following is the list of the limitations those cannot be extended or altered at any cost and all the project constraints should be delivered considering these limitations:

Budget: The estimated budget of the project is £ 3000 and all the activities, milestones, resource allocation and human power needs to be completed within this budget. The budget of the project has been estimated accordingly and the specifics of the project will be delivered within this budget without altering the quality of the project.

Schedule: The schedule of the project is for 49 days that can be reduced through applying critical path analysis however; it cannot be extended for more than this schedule (Hernández et al. 2016). Thus, the manager will have to follow the presented schedule strictly without lagging in any factor for the delivery of the project in efficient and effective manner and of high quality.  

Task 3: Gantt Chart, Network Diagram, and Critical Path

Resources: The schedule and budget of the project has been limited within £ 3000 and 49 days that result in the limitation to the resources, as altering the resources will be affecting the schedule and budget of the project.

Contingency Plan has been excluded from this project considering that the uncertainties will not be happening and there will not be any delay in the project delivery (Teller and Kock 2013). It has been considered that there will not be any uncertainty within the project that will need the additional financial help for the maintenance or project execution.

WBS	Task Name	Duration	Start	Finish	Predecessors
1	Student Presentation Competition	49 days	Mon 3/26/18	Thu 5/31/18
1.1	Event Requirements	24 days	Mon 3/26/18	Thu 4/26/18
1.1.1	Competition Objectives	1 day	Mon 3/26/18	Mon 3/26/18
1.1.2	Location for the Competition	6 days	Tue 3/27/18	Wed 4/4/18	3
1.1.3	Milestone 1: Completion of requirement Analysis	0 days	Wed 4/4/18	Wed 4/4/18	4
1.1.4	Amenities	23 days	Tue 3/27/18	Thu 4/26/18
1.1.4.1	Stage, Sound, Internet, and AV	7 days	Thu 4/5/18	Fri 4/13/18	4
1.1.4.2	Beverages and Food Service	4 days	Tue 4/10/18	Thu 4/26/18	4
1.1.4.3	Catering	6 days	Fri 3/30/18	Mon 4/16/18	3
1.1.4.4	Parking place	3 days	Thu 4/12/18	Mon 4/16/18	4
1.1.4.5	Emergency Exit	3 days	Thu 4/5/18	Mon 4/9/18	4
1.1.4.6	Hosting with entertainment	4 days	Tue 3/27/18	Fri 3/30/18	3
1.1.4.7	Milestone 2: Completion of Amenities analysis	0 days	Fri 3/30/18	Fri 3/30/18	12
1.2	Identification of audience list	7 days	Mon 4/2/18	Tue 4/10/18
1.2.1	Academics from external Universities	3 days	Mon 4/2/18	Wed 4/4/18	12
1.2.2	Business Experts	4 days	Thu 4/5/18	Tue 4/10/18	15
1.2.3	Milestone 3: Listing Audience Completed	0 days	Tue 4/10/18	Tue 4/10/18	16
1.3	Venue Selection	26 days	Wed 4/11/18	Wed 5/16/18
1.3.1	Site visiting	14 days	Fri 4/13/18	Wed 5/16/18	16
1.3.2	Venue selected	2 days	Wed 4/11/18	Thu 4/12/18	16
1.3.3	Deposits	2 days	Tue 4/17/18	Tue 4/24/18	20
1.3.4	Contract	2 days	Fri 4/13/18	Mon 4/16/18	20
1.3.5	Milestone 4: Completion of Venue Selection	0 days	Mon 4/16/18	Mon 4/16/18	22
1.4	Event Promotion	24 days	Tue 4/17/18	Fri 5/18/18
1.4.1	Posters	3 days	Tue 4/17/18	Thu 4/19/18	22
1.4.2	Social Media advertisement	8 days	Wed 4/25/18	Fri 5/18/18	25
1.4.3	Seminars	3 days	Fri 4/20/18	Tue 4/24/18	25
1.4.4	Milestone 5: Promotion Phase Completed	0 days	Tue 4/24/18	Tue 4/24/18	27
1.5	List of Audience	20 days	Wed 4/25/18	Tue 5/22/18
1.5.1	Students registration	7 days	Wed 4/25/18	Thu 5/3/18	27
1.5.2	Telephonic conversation with business experts	7 days	Fri 5/4/18	Tue 5/22/18	30
1.5.3	Listing of the Audience	1 day	Fri 5/4/18	Fri 5/4/18	30
1.5.4	Milestone 6: Audience Listing Completed	0 days	Fri 5/4/18	Fri 5/4/18	32
1.6	Risk Management	15 days	Mon 5/7/18	Fri 5/25/18
1.6.1	External Risks	3 days	Fri 5/18/18	Tue 5/22/18	32
1.6.2	Internal Risks	3 days	Wed 5/23/18	Fri 5/25/18	32
1.6.3	Risk mitigation activities	4 days	Mon 5/7/18	Thu 5/10/18	32
1.6.4	Milestone 7: Accomplishment of Risk Management Strategies	0 days	Thu 5/10/18	Thu 5/10/18	37
1.7	Project Evaluation	14 days	Fri 5/11/18	Wed 5/30/18
1.7.1	Monitoring	4 days	Wed 5/23/18	Tue 5/29/18	37
1.7.2	Auditing	2 days	Fri 5/25/18	Wed 5/30/18	37
1.7.3	Applying Changes	3 days	Fri 5/11/18	Tue 5/15/18	37
1.7.4	Milestone 8: Evaluation Completed	0 days	Tue 5/15/18	Tue 5/15/18	42
1.8	Project Closure	12 days	Wed 5/16/18	Thu 5/31/18
1.8.1	Score Card Collection	1 day	Wed 5/16/18	Wed 5/16/18	42
1.8.2	Calculation of total points	1 day	Thu 5/17/18	Thu 5/17/18	45
1.8.3	Identification of winners	3 days	Fri 5/18/18	Thu 5/31/18	45
1.8.4	Prize distribution	1 day	Mon 5/21/18	Mon 5/21/18	45

Table 3: list of Activities and Schedule

WBS	Task Name	Duration	Predecessors	Resource Names	Cost
1	Student Presentation Competition	49 days			£3,020.00
1.1	Event Requirements	24 days			£1,572.00
1.1.1	Competition Objectives	1 day		Event Planner, Project Manager, Promotional Manager	£40.00
1.1.2	Location for the Competition	6 days	3	Event Planner, Human Labour, Project Manager, Resource Manager	£144.00
1.1.3	Milestone 1: Completion of requirement Analysis	0 days	4		£0.00
1.1.4	Amenities	23 days			£1,388.00
1.1.4.1	Stage, Sound, Internet, and AV	7 days	4	Lighting, Miscellaneous, Resource Manager, Sound, Volunteers	£363.00
1.1.4.2	Beverages and Food Service	4 days	4	Human Labour, Miscellaneous, Resource Manager	£243.00
1.1.4.3	Catering	6 days	3	Human Labour, Miscellaneous, Resource Manager	£267.00
1.1.4.4	Parking place	3 days	4	Human Labor, Lighting	£64.00
1.1.4.5	Emergency Exit	3 days	4	Human Labor, Lighting, Miscellaneous[1]	£291.00
1.1.4.6	Hosting with entertainment	4 days	3	Project Manager, Promotional Manager, Resource Manager	£160.00
1.1.4.7	Milestone 2: Completion of Amenities analysis	0 days	12		£0.00
1.2	Identification of audience list	7 days			£112.00
1.2.1	Academics from external Universities	3 days	12	Volunteers	£48.00
1.2.2	Business Experts	4 days	15	Volunteers	£64.00
1.2.3	Milestone 3: Listing Audience Completed	0 days	16		£0.00
1.3	Venue Selection	26 days			£200.00
1.3.1	Site visiting	14 days	16	Event Planner, Resource Manager	£112.00
1.3.2	Venue selected	2 days	16	Event Planner, Resource Manager	£32.00
1.3.3	Deposits	2 days	20	Event Planner, Project Manager	£24.00
1.3.4	Contract	2 days	20	Project Manager	£32.00
1.3.5	Milestone 4: Completion of Venue Selection	0 days	22		£0.00
1.4	Event Promotion	24 days			£288.00
1.4.1	Posters	3 days	22	Promotional Manager, Resource Manager	£72.00
1.4.2	Social Media advertisement	8 days	25	Promotional Manager, Resource Manager	£96.00
1.4.3	Seminars	3 days	25	Promotional Manager, Resource Manager, Volunteers	£120.00
1.4.4	Milestone 5: Promotion Phase Completed	0 days	27		£0.00
1.5	List of Audience	20 days			£264.00
1.5.1	Students registration	7 days	27	Event Planner, Project Manager	£168.00
1.5.2	Telephonic conversation with business experts	7 days	30	Event Planner, Resource Manager	£64.00
1.5.3	Listing of the Audience	1 day	30	Promotional Manager, Volunteers	£32.00
1.5.4	Milestone 6: Audience Listing Completed	0 days	32		£0.00
1.6	Risk Management	15 days			£304.00
1.6.1	External Risks	3 days	32	Event Planner, Project Manager	£72.00
1.6.2	Internal Risks	3 days	32	Event Planner, Project Manager	£72.00
1.6.3	Risk mitigation activities	4 days	32	Event Planner, Project Manager, Volunteers	£160.00
1.6.4	Milestone 7: Accomplishment of Risk Management Strategies	0 days	37		£0.00
1.7	Project Evaluation	14 days			£144.00
1.7.1	Monitoring	4 days	37	Project Manager, Resource Manager	£48.00
1.7.2	Auditing	2 days	37	Project Manager, Resource Manager	£24.00
1.7.3	Applying Changes	3 days	37	Project Manager, Resource Manager	£72.00
1.7.4	Milestone 8: Evaluation Completed	0 days	42		£0.00
1.8	Project Closure	12 days			£136.00
1.8.1	Score Card Collection	1 day	42	Event Planner, Project Manager, Volunteers	£40.00
1.8.2	Calculation of total points	1 day	45	Event Planner, Project Manager, Volunteers	£40.00
1.8.3	Identification of winners	3 days	45	Event Planner, Project Manager, Volunteers	£40.00
1.8.4	Prize distribution	1 day	45	Volunteers	£16.00

Abbreviations used for the following table are V H – Very High, H – High, M – Medium, and L – Low

Sl. No.	Stakeholder	Interest	Impact	Roles	Responsibilities
1	Project Manager	H	V H	Project manager will be handling the activities and actions involved in the project considering every other stakeholder (rehab and Ructhi 2017). His role will be to deliver the project successfully	His or her responsibility will be manage the roles and responsibilities of every other stakeholder and make proper and effective communication with them for the accomplishment of the activities associated with this event
2	Student	V H	V H	The event will be organized by the students for the students and business experts and it is their role to execute the presentation in an effective and efficient manner	Successfully manage the project even after lacking in some resources and corporate with the project executives will be their responsibility (Cresswell, Bates and Sheikh 2013). Keeping the audience involved towards the on-going activities will be their responsibility
3	Event Planner	M	M	Event planner will be playing his or her role in delivering the best approach towards the accomplishment of the project constraints as explained in the above report.	Their responsibility is to consider every aspect of the project t and plan accordingly within the estimated budget and schedule of the project (Nazri et al. 2018). his or her will be responsible for designing the path for the project on which every objective of the report will be accomplished
4	Resource Manager	L	H	His or her role will be make all the arrangements of the resources needed for the execution and successful delivery of the project. Resource manager will be collecting materials and resources from the supplier.	It is his or her responsibility to manage the quality of the resources and make sure that the resources neither lack not overdosed for the project, as resources are the critical factor for the budget of the overall project.
5	Promotional Manager	L	M	Promotional manager will be taking care of the sector of the promotion of the event among the students and other business experts (Trendowicz and Jeffery 2014).	Everyone is well aware with the event and what is about to be happened within the campus is the responsibility of the promotional manager.
6	Volunteers	M	H	Volunteers will be managing the activities associated with the stage events and relate all the necessary resources with the audiences	Volunteers will be responsible for managing the needs and requirements of the audiences and manage the needed resources and activities for making them comfortable at the event
7	Greenwich University Executives	L	L	The executives of the Greenwich University will be allowing the managers to execute the event and do the necessary decision-making actions in manner to initiate the project.	Executives’ responsibility will be take the decisions who are beneficial for both the event and the university and manage the reputation of the university among other universities (Baskerville and Wood-Harper 2016).
8	External University experts	H	M	These experts will be taking part in the event as a participant and comparing the presentations presented by the students and provide them marks accordingly. They will be selecting the students responsible for winning the awards.	Their responsibility will be to take fair decision and ensure that the deserving student receives the award and bring out the innovation and ideas presented by them
9	Business Executives	H	H	Business executives’ role will be same as that of the university experts and take decision in association with the university experts and present a fair decision (Rjaibi et al. 2013)	Their responsibility will to bring out the best from the students and promote them in later life through giving chances to them to be ahead in future.

Sl. No	Risk	Description	Impact	Priority	Mitigation
1	Financial Loss	The project might lack financially if not managed in an effective and efficient way and thus, it could possibly affect the whole project	V H	V H	The project should be handled by a well educated individual through the consideration of all the aspects as gathered from the academics. Proper and effective procedures such as Gantt chart, and other scheduling tools could lead to the management of the finance in proper and precise manner.
2	Loss of Reputation	If the event is not organized in proper and effective way, the audience might not feel good and thus, it will be affecting the reputation of the University	M	H	All the project constraints and facilities related to the audience and the individuals asked for attending the event could be a possible effective manner for keeping the good reputation among them
3	Facilities Damaging	Facilities should be taken good care and all the managers should take care of the facilities being promised and specially take a good care of the audience	L	H	Resource manager and volunteers should always consider the facilities as the highest priority and it should be delivered in an effective and efficient manner. Regular monitoring and auditing will be ensuring that high quality facilities are being delivered to the audiences (Gregor et al. 2016)
4	Injury to Volunteers	There are several activities included in the event organization and volunteers approaching for the contribution in the event could possibly get injured and thus, this could affect the sector of work they were assigned to	H	M	Special care taking should be given on the safety of the volunteers through always keeping the availability of the first aid tool, safety belts and other similar measures
5	Loss of equipment	Equipment could be stolen or lost while executing the event that means, several extra time will be spend on looking for the equipment and thus, will be affecting the budget of the project (B?rziša et al. 2015)	H	L	The volunteers and other workers engage with the physical activities should consider the tool as one of the priority for the accomplishment of the work they are about to do. There should be availability of the second option for the tools in manner to eliminate this risk
6	Over stressed worker	Lack in staffs and volunteers will lead to the volunteers and workers to be overstressed and this could affect the quality of the establishment being proposed for the event	V H	H	Sufficient labours should be appointed for the accomplishment of the objectives and goals of the activities involved in the event management and the work should be distributed evenly among the workers, staffs, and volunteers. This will be helpful in saving the staffs from over stress
7	Increase in the deadline	Delay in single activity will be reflected in the overall execution of the project and thus, will be affecting the whole project execution, which is a major lack in the deployment of the project	H	H	Proper and effective tools should be used for the exact prediction and estimation of the schedules linked with the activities and proper attention should be provided on accomplishing the activities of the project within the expected deadline.
8	Legal Procedures and agreements	It is important to complete paper works before making any agreement while making deposits or paying advance as without legal papers, the supplier might move backward and thus, affect the whole project in negative manner	L	M	Proper paper work while making agreements with the suppliers would be helpful in ensuring that the suppliers will not turn their back in the middle of the execution of the project (Stone et al. 2017). Thus, ensures that the project will be delivered in an effective and efficient manner allowing every activities to be accomplished
9	Natural Disaster	Disasters such as earthquake, raining, cyclones and others are capable of affecting the whole set up of the event and could possibly destroy the whole event venue and will be resulting in the loss of life and money	V L	H	Proper arrangements could possible minimize the impact of these disasters however; there are not sure mitigation process for such unwanted occurrences. Despite of this proper care should be given in the areas, which are prone to such natural incidents
10	Audience comfort	For getting better responses from the audience. It is important to look after their comfort zone and provide them needed resources and facilities (Thakurta 2013)	M	VL	Proper sitting arrangement, well music, proper lighting, and sufficient food and beverages are the effective measures to manage the comfort zone of the audiences and these are helpful in getting proper responses from them
11	Senior Citizen and Child facilities	Event is open for every individual and senior citizens are always welcome for their expertise point of view and it is necessary to make special arrangements for them considering every possible facility	M	M	Wheel chair facilities, extra entrances, separate sitting arrangements are some of the possible mitigating strategies for ensuring that the loss is minimum due to this risk (Highsmith 2013)
12	Fire or other Accidents	Accidents are the uncertainties those could possibly affect the overall output of the project. there are the possibilities of fire and other accidents those could occur eventually and thus, affecting the whole planned project (McNeil, Frey and Embrechts 2016)	L	V H	Fire extinguishing system, a separate team for such incident, and contingency plant are the effective measures for eliminating the risks generated through these unwanted accidental events

Probability
Very High				R 6	R 1
High		R 5	R 4	R 7
Medium	R 10		R 11	R 2
Low			R 8	R 3	R 12
Very Low				R 9
Severity	Very Low	Low	Medium	High	Very  High

It is a crucial factor for the successful deployment of the event program as it is very important to regularly monitor, audit and make changes during the development of the project in manner to get better output of the organized event (Small et al. 2017). Following is the list of the sectors those need special considerations while auditing the risks during an event:

Venue evaluation: Venue should be well evaluated even if it has been used earlier or being used for the first time considering the arrangements and the strength of the audience coming at that venue. There should be proper entrance and exit system including the parking place for the transport arriving at the venue (Buede and Miller 2016). The venue should be well connected to the main route in manner to allowing the audience to reach the destination without any chaos. There should be separate spaces for the sectors needed for the execution of the event such as storeroom for food and beverages, first aid, extra resources, and many more.

Observing the behaviours of similar event: Past experiences are always helpful for the consideration of the events those could possibly occur during the execution of the event. It is also helpful in predicting the behaviour of the participants, that how they interact with such events. This will be helpful in delivering a high quality project through ensuring that the predictions might occur and mitigation procedures are ready to be executed.

Reviewing Policies, event management systems, and procedures: these are another effect measure for evaluating the growth of the project and allowing the managers to effectively deploy the project. It should be made sure that the every activity is going as per the planning and finally the project could be delivered as expected (Morris 2013).

Interviewing the event Personnel: every individual standing for the volunteer should be interviewed before assigning roles and responsibilities in manner to make sure that they have proper idea about the event. This will make sure that chosen candidate are capable of handling the work load and pressure involved in this event.

Following are some of the techniques that could be helpful in ensuring that the evaluation has been accomplished in an effective and efficient manner and the project will be ultimately delivered in better and precise manner:

Task 4: Stakeholder Management

 Risk severity matrix as presented in the above report: Risk prioritization in manner to eliminate the risks causing highest effect to the project should be executed primarily and less emphasis could be given on the risks causing less effect on the project (Plante et al. 2017).

Preparing checklist of all the activities involved in the risk management strategies and execute every object for the mitigation of the risks those have capability to eliminate every possible risks from the event.

Contingency Plan can be another helpful measure as a second solution for the raising problem and ensuring that enough backup is available for the damages caused by the certain risks (Pinkerton, Pickett and Motahari 2017).

Conclusion

Based on the above report t can be concluded that the mentioned activities can be helpful in accomplishing the objectives and goals of the project if monitored and executed under proper guidance with leadership skills. It is important to follow the presented schedule and budget strictly in manner to make the event successful and collect necessary output from the project. This report presents all the aspects related to the successful organising the event within the college campus. The above mentioned stakeholder management strategies can be helpful in making proper communication among the stakeholders and consider the aspects of every individual associated with the project. The stated risk management strategies are helpful in managing the positive output of the report and deliver them in precise and accurate manner within the expected schedule and the budget. The activities mentioned above are necessary consideration for the successful accomplishment of the project in an effective and efficient manner. Monitoring and evaluation is another crucial factor for measuring the development of the project and keeping it on the expected track. It is an important factor to consider all the activities and accomplishment of those activities within the budget and schedule of the project and related to the theme of the event in manner to manage the realistic effect to the event. Some exclusions have also been considered in the report that could be incorporated within the project during the execution of the project.

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Task 5: Risk Management

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