Project Proposal And Plan For Dairy Farm Group Of Companies

Category

Items

In scope items

· Implementation of MIS system

· Effective feedback of the stakeholders

· Proper training to the employees regarding the new system

Out scope items

· The out scope items are all the maintaining activities

Sl. No

Objectives

1

Proper audit of previous business process of the firm

2

Identification of weakness of the present information system and making a note of it

3

Taking effective feedback from all the stakeholders

4

Identifying effective communication modes of the organization and to act accordingly

5

Proper utilization about the needs of ICT systems required in the organization

6

Setting of time scale of different forms of critical and non-critical activities

7

Implementation of the new system

8

Feedback from all the stakeholders

9

Contingency plan and monitoring activities

Constraints

1

Financial constraints

2

Implementation and acceptance risk

3

Prior knowledge of the employees

Project Statement

 Name of the project manager:

Category of  the required change:

 The change which is proposed

 Rationale for the given change:

Expected  outcome of the required change

Effects of the given change for the respective organization:

Contingency plan for the required changed:

 Current Status:

 Is it accepted (Yes/No):

Outline Number

Task Name

Days

0

Dairy Farm Group of Companies (Re-implementation of Management Information System

1

   Starting the project

2

   Phase 1: Requirement specification for the organization Dairy Farm Group of Companies

30

2.1

      Meeting with the director  of the organization, in order to analyze the loopholes of the previous system

2.2

      Analyzing the present situation of the organization

2.3

      Analyzing  the requirements of the system as per the demands of the stakeholders

2.4

Analyzing the respective  information about the methods of information system currently being used

2.5

      Meeting with the stakeholders in order to analyze the requirements of the system.

2.6

      Documentation phase 1

2.6.1

         Scope statement development (Inclusive and exclusive statement)

2.6.2

        Evaluating the functional requirements of the decision process of the organization

2.6.3

        Evaluating the non-functional requirements regarding the MIS system

2.6.4

        Analyzing the documents to be used in the implemented of MIS in the organization

2.6.5

         Submitting of documents to the Project manager

2.6.6

         Proposal accepted by the project manager

2.6.7

         Accepting the changes that are present in the report

2.6.8

         Time estimation of project

2.6.9

         Budget estimation of project

2.6.10

        To implement the schedule and financial requirements to all the stakeholders

2.6.11

     The management approves budget and schedule

2.7

      All proposals approved by all the stakeholders of the management

3

   Phase 2: Definition of  team management of the project

30

3.1

      Team decision making

3.1.1

         Project leader selection

3.1.2

         Team members selection

3.1.3

         Analyzing the mission, vision and goals of the project

3.1.4

         Team rules identification and documentation

3.1.5

         Determination of effective skills and knowledge

3.2

      Deciding on the training needs of the resources.

30

3.2.1

          Gathering of information regarding the skill sets of the resources regarding MIS

3.2.2

         Depicting  the responsibilities of the project team

3.2.3

         Proper training provided

4

   Phase 3 : Development phase

30

4.1

      Design approval

4.1.1

          Preliminary design of the required system

4.1.2

         Developing a blue print for the required system

4.1.3

         Allowing the management to check the blue print plan

4.1.4

         Taking feedback and changing as per the needs

4.1.5

         Requesting the management to select another final design

4.2

      Management approves the design

4.3

      Developing the given model of decision and information system

4.3.1

         Final design of decision and information system

4.3.2

         Coding the decision and information system

4.3.3

         Test the system

4.3.4

         Proper effective installation

4.3.5

         Implementation process

4.4

      Contingency plan prepared

5

   Phase 4: Employee Training phase

30

5.1

      Depicting the user manuals of the MIS system

5.2

Storing the respective training materials

5.3

      Training program conducted for the employees

6

   Phase 5: Project closure phase (Last Phase)

15

6.1

      Post implementation review of the respective project

6.2

Signing off all the respective stakeholders

6.3

      Leaning resources documentation

6.4

      Evaluation of budget and all the resources

7

   Project-ends

ACTIVITY

Project Manager

Systems Analyst

Senior Associate

Associate

Application Programmer

Information System Expert

Financial Analyst

Quality Assurance Analyst

Dairy Farm Group of Companies (Re-implementation of Management Information System

XX

XX

XX

XX

XX

XX

XX

XX

   Starting the project

R

–

–

–

–

–

–

–

   Phase 1: Requirement specification for the organization Dairy Farm Group of Companies

C

–

–

–

–

R

–

–

      Meeting with the director  of the organization, in order to analyze the loopholes of the previous system

C

–

–

–

–

R

–

–

I

R

–

–

–

–

–

–

I

–

–

–

–

R

–

–

      Analyzing the present situation of the organization

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

      Analyzing  the requirements of the system as per the demands of the stakeholders

I

–

–

R

–

–

–

–

Analyzing the respective  information about the methods of information system currently being used

I

–

–

R

–

–

–

–

      Meeting with the stakeholders in order to analyze the requirements of the system

I

–

–

R

–

–

–

–

      Documentation phase 1

I

–

–

R

–

–

–

–

         Scope statement development (Inclusive and exclusive statement)

R

–

–

–

–

–

–

–

        Evaluating the functional requirements of the decision process of the organization

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

        Evaluating the non-functional requirements regarding the MIS system

I

R

–

–

–

–

–

–

–

–

R

–

–

–

–

–

        Analyzing the documents to be used in the implemented of MIS in the organization

–

–

R

–

–

–

–

–

R

A

A

–

–

–

–

–

         Submitting of documents to the Project manager

I

–

–

–

–

–

–

–

         Proposal accepted by the project manager

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XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Accepting the changes that are present in the report

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Time estimation of project

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Budget estimation of project

R

        To implement the schedule and financial requirements to all the stakeholders

R

     The management approves budget and schedule

C,A

I

I

I

I

I

R

I

      All proposals approved by all the stakeholders of the management

R

C

C

C

C

C

C

C

   Phase 2: Definition of  team management of the project

C

–

–

–

–

R

–

–

      Team decision making

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Project leader selection

R

–

–

–

–

–

–

–

         Team members selection

R

–

–

–

–

–

–

         Analyzing the mission, vision and goals of the project

A

–

–

–

–

R

–

–

         Team rules identification and documentation

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Determination of effective skills and knowledge

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

      Deciding on the training needs of the resources.

A

I

I

I

I

R

I

I

          Gathering of information regarding the skill sets of the resources regarding MIS

A

I

I

I

I

I

R

I

         Depicting  the responsibilities of the project team

A

R

I

I

I

I

I

I

         Proper training provided

A

I

I

I

I

R

I

I

   Phase 3 : Development phase

R

I

I

I

I

I

I

      Design approval

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

          Preliminary design of the required system

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Developing a blue print for the required system

A

I

I

I

I

R

I

I

         Allowing the management to check the blue print plan

A

I

I

I

I

I

R

I

         Taking feedback and changing as per the needs

A

I

I

I

I

I

I

R

         Requesting the management to select another final design

A

I

I

I

I

I

R

I

      Management approves the design

A

I

I

I

I

I

I

R

      Developing the working model of the ICT system

R

I

I

I

I

I

I

I

         Final design of decision and information system

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXX

XXXXXXXXXX

XXXXXXXXXX

         Coding the decision and information system

A

–

–

R

–

–

–

–

         Test the system

A

–

–

R

–

–

–

–

         Proper effective installation

A

–

–

–

R

–

–

         Implementation process

XX

XX

XX

XX

XX

XX

XX

XX

      Contingency plan prepared

A

C

R

C

C

C

C

CI

   Phase 4: Employee Training phase

R

–

–

–

–

–

–

–

      Depicting the user manuals of the MIS system

R

I

I

I

I

I

I

I

Storing the respective training materials

R

–

–

–

–

–

–

–

      Training program conducted for the employees

   Phase 5: Project closure phase (Last Phase)

      Post implementation review of the respective project

Signing off all the respective stakeholders

      Leaning resources documentation

      Evaluation of budget and all the resources

   Project-ends

Outline Number

Task Name

Start Date

Due date

Duration

0

Dairy Farm Group of Companies (Re-implementation of Management Information System

1

   Starting the project

1.4.2017

2

   Phase 1: Requirement specification for the organization Dairy Farm Group of Companies

1.4.2017

2.1

      Meeting with the director  of the organization, in order to analyze the loopholes of the previous system

1.4.2017

6.4.2017

5

2.2

      Analyzing the present situation of the organization

7.04.2017

12.04.2017

5

2.3

      Analyzing  the requirements of the system as per the demands of the stakeholders

13.04.2017

18.04.2017

5

2.4

Analyzing the respective  information about the methods of information system currently being used

19.04.2017

24.04.2017

5

2.5

      Meeting with the stakeholders in order to analyze the requirements of the system.

25.04.2017

26.04.207

2

2.6

      Documentation phase 1

2.6.1

         Scope statement development (Inclusive and exclusive statement)

27.4.2017

27.4.2017

1

2.6.2

        Evaluating the functional requirements of the decision process of the organization

27.4.2017

27.4.2017

1

2.6.3

        Evaluating the non-functional requirements regarding the MIS system

27.4.2017

27.4.2017

1

2.6.4

        Analyzing the documents to be used in the implemented of MIS in the organization

27.4.2017

27.4.2017

1

2.6.5

         Submitting of documents to the Project manager

27.4.2017

27.4.2017

1

2.6.6

         Proposal accepted by the project manager

27.4.2017

28.4.2017

1

2.6.7

         Accepting the changes that are present in the report

27.4.2017

27.4.2017

1

2.6.8

         Time estimation of project

27.4.2017

28.4.2017

1

2.6.9

         Budget estimation of project

27.4.2017

27.4.2017

1

2.6.10

        To implement the schedule and financial requirements to all the stakeholders

28.04.2017

29.04.2017

2

2.6.11

     The management approves budget and schedule

29.04.2017

30.04.2017

2

2.7

      All proposals approved by all the stakeholders of the management

31.04.2017

31.04.2017

1

3

   Phase 2: Definition of  team management of the project

1.05.2017

30

3.1

      Team decision making

3.1.1

         Project leader selection

1.05.2017

3.05.2017

3

3.1.2

         Team members selection

03.05.2017

04.05.2017

1

3.1.3

         Analyzing the mission, vision and goals of the project

04.05.2017

10.05.2015

6

3.1.4

         Team rules identification and documentation

11.05.2017

18.05.2017

7

3.1.5

         Determination of effective skills and knowledge

19.05.2017

20.05.2017

1

3.2

      Deciding on the training needs of the resources.

3.2.1

          Gathering of information regarding the skill sets of the resources regarding MIS

21.05.2017

26.05.2017

5

3.2.2

         Depicting  the responsibilities of the project team

26.05.2017

28.05.2017

2

3.2.3

         Proper training provided

28.05.2017

31.05.2017

3

4

   Phase 3 : Development phase

4.1

      Design approval

1.06.2017

3.06.2017

2

4.1.1

          Preliminary design of the required system

3.06.2017

07.06.2017

4

4.1.2

         Developing a blue print for the required system

07.06.2017

11.06.2017

4

4.1.3

         Allowing the management to check the blue print plan

10.06.2017

11.06.2017

1

4.1.4

         Taking feedback and changing as per the needs

11.06.2017

15.06.2017

4

4.1.5

         Requesting the management to select another final design

15.06.2017

17.06.2017

2

4.2

      Management approves the design

17.06.2017

19.06.2017

2

4.3

      Developing the given model of decision and information system

4.3.1

         Final design of decision and information system

19.06.2017

21.06.2017

2

4.3.2

         Coding the decision and information system

21.06.2017

24.06.2017

3

4.3.3

         Test the system

24.06.2017

26.06.2017

2

4.3.4

         Proper effective installation

26.06.2017

. 28.06.2017

2

4.3.5

         Implementation process

28.06.2017

29.06.2017

1

4.4

      Contingency plan prepared

29.06.2017

30.06.2017

1

5

   Phase 4: Employee Training phase

5.1

      Depicting the user manuals of the MIS system

1.07.2017

11.07.2017

10

5.2

Storing the respective training materials

11.07.2017

20.17.2017

10

5.3

      Training program conducted for the employees

20.17.2017

30.07.2017

10

6

   Phase 5: Project closure phase (Last Phase)

6.1

      Post implementation review of the respective project

1.08.2017

11.08.2017

10

6.2

Signing off all the respective stakeholders

11.08.2017

20.08.2017

10

6.3

      Leaning resources documentation

20.08.2017

29.08.2017

9

6.4

      Evaluation of budget and all the resources

29.08.2017

30.08.2017

1

7

   Project-ends

31.08.2017

Type of risks

Critical

Marginal

Low

Systematic risks

Implementation risk

Market risk

Stakeholders risk

Implementation risk

Financial risk

Contingency risk

Checklist questionnaire

Response

Result

Interpretation