Project Scope Overview And Business Case

In Scope Items

The scope overview provides the overall summation of the project along with an inclusion of the explanation of the project requirements. It provides an analysis of the project items and functions that would be helpful for completing the operations of the project. The project scope is categorized in two functions in scope and out scope items. The in scope depicts the functions that would be included for the project’s operations. On the other hand, outs scope points out the functions or items that would be not included in the mentioned project.

In scope items: The in scope items in the project shows the items and functions that would be included in the project operations. The project for development of the community town hall would be helpful in developing a new space at the town hall for holding general meetings. The list of items that would be included in the project (in scope items) is,

1. Formation of plan for development of community town hall is a major in scope item for the project
2. Analysis of the requirements for developing the town hall from all aspects (interior, technological, and structural modifications)
3. Appointing contractors for performing the required modifications at the Community Town Hall

Out scope items: The out scope items in the project points out some functions and items that are not a part of the project plan. The development of community project hall had been made for forming a new community hall for the various functions and meetings that is required by the society members.  The out scope items include the process of construction for the hall or seeking a community hall, contract and agreements with contractors, and work division among the contractors are out scope items of the project. Management of the profiling for the community hall is also out of scope from the project.

Business Case

The business case is a long statement that comprises of the details of the project proposal and intentions. The business case summarizes the advent of the developing a community hall at the town for the community society. The community hall development project is required by the people of the town for holding their meetings and other functions. The project had been made for making a plan that would help in developing the community town hall for the society. The project aims to develop the existing town hall for the operations of the society such as meetings, functions, discussion, and other activities.

The reason behind the creation of a project plan is that it helps in synchronizing the activities of the project and assist in easing the deployment of the activities. The development of the project operations had helped in improving the functionality of the processes. The development of such plan requires the concept of project management and utilizing its tools. The budget creation, scheduling and other activities of the project had been helpful for coordinating the operations of the business organization. The activities of the project would be helpful for estimating the operations, allocating the resources, and forming the completion plan for the operations.

The following project charter consists of milestones, deliverables, resources, stakeholders, and their interest in project. It provides an analysis of the project items and functions that would be helpful for completing the operations of the project. The project aims to develop the existing town hall and the reason behind the creation of a project plan is to synchronize the activities of the project and assist in easing the deployment of the activities.

The project operations can be shown by the use of deliverable for the project operations. The development of the operations would be helpful for the completing the project operations. The formation of the project milestone had been helpful for critically evaluating each of the steps included in the project operations. The main activities of the project include the modification of the interiors, construction for development of the infrastructure, and building of a collateral development plan.

Project Beginning date	1st April, 2017
Project Completion date	18th September, 2017

Milestone	Completion Date	Stakeholder Judge	Acceptance Criteria
Current State: Required modification of the community town hall for the community society
Development plan for the community town hall	21st April, 2017	Project Manager	Plan had been developed
Signing of contract for approval of the development construction	28th April, 2017	Sponsor	Contract had been signed off
Interior plan made into the PDF for the distributing among the team	30th April 2017	Project Manager	Plan for the modification of the interior
Future State: Budget estimated for the project operations	1st May, 2017	Sponsor	Budget estimation had been completed
Future State: Written proposal for the operations of the project	12th May, 2017	Project Manager	Proposal had been submitted for the project
Future State: Ground work and landscaping for the community hall	21st July, 2017	Project Manager	The base ground work for the community hall completed
Future State: Plumbing facilities of the project operations completed	3rd July, 2017	Project Manager	The plumbing facilities for the project of building community hall
Future State: Electrical lining of the community hall	17th May, 2017	Project Manager	Lining for the electricity had been done
Future State: Interior development for the modification of the project	23rd May, 2017	Sponsor	The modification to the interior of the community hall had been made
Future State: Modification of the cabinets and furniture for the development of the community hall	27th May, 2017	Project Manager	Furniture and fixtures had been made along with the carpeting
Future State: Carpeting and tile appliances for the community town hall	14th July, 2017	Sponsor	The tiles had been applied and the carpeting of the floor had been done
Ultimate Goal : Completion of the project operation for the development of the town community hall	3rd September, 2017	Project Manager	Operations of the project had been done
Ultimate Goal : Final closure with sign off of completion of the project	14th September, 2017	Sponsor	Sign off of the project completion documents

Project Risks	Risk Owner	Contingency Plans
1. Shortage of resources	Project Coordinator	Inclusion of more resources to deal with shortage of resources
2. Delay in completion of any activity	Team members	Using project plan for the completion of the delayed activity
3. Over budgeting of the project	Sponsors	Managing the later operations of the project for balancing the over budgeting of the project
4. Conflicts among team members	Project Manager	Using communication plan for sorting out the conflicts among team members

Resources Required

• Funding: The project manager requires the funding from project investors and sponsors for completing all the operations of the project. The funding of the project is largely dependent on the formation and construction of the community town hall
• People: A large number of people would be required for completing this project.  However, the included contractors would bring about their own persons (labors) for completing the works of the project.
• Equipment: A number of constructing equipments and tools would be required for completing the project operations. The tools and hardware would help in construction, plumbing, flooring and many such activities.

Stakeholders	Interest in Project
Primary: Sponsors          Project Manager	Getting benefit of return from their investments on completion of their project Completion of project and making sure that the operations of the project are completed in the estimated time and budget
Others: Team members Contractors	Completing the work assigned to them for getting their expected salary/wages Getting the work done before time for getting extra pay and bonuses

Team Operating Principles

• Commitment to the team members and maintenance of harmony
• Completion of the assigned work in the given time and resources
• Project goal is the most integral part of the project and everyone should follow it
• Effective communication for getting/providing the help and sorting any conflicts among themselves
• Punctual to meetings and let everyone speak about their work progress and issues

Lessons Learned

• Project management plays a very crucial role for the completion of the project
• The team members should work together for the project completion
• The project charter must be signed off by the sponsor or client
• A proper and good project charter should be helpful for conveying the information to the project stakeholders

Commitment

Sponsor	Department / Organization	Signature
Mr. Ronald Smith	Chief Executive Officer of Community Society	Mr. Ronald Smith
Project Manager	Department / Organization	Signature
<<name of the student>>	Community Society	<<name of the student>>
Core Team Members	Department/ Organization	Signature
John Lewis	Community Society	John Lewis
Sydney Jones	Community Society	Sydney Jones
Kristie Dawson	Community Society	Kristie Dawson
Chris Jack	Community Society	Chris Jack

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