Project Scoping Document

Project Justification

This project will help in implementing change management in order to complete project with deadline.  There have been various cases in which projects are not completed within deadline. Therefore, several organizations have been losing their projects from clients due to late delivery. The brand value of organizations have been decreasing due to poor quality of project deliverable.  This problem will be minimized by organizing this project. This project will help in focusing on different factors including external and internal factors that create problems in the project.

The scope of the project is to implement change management in the project management. A change management has been a process that helps in defining steps used for identifying and modifying changes in the project. The scope pf this project include deliverables, objectives, functions and several tasks to be done in the project. The project scope focuses on implementing change management process in the projects for completing them within deadline.  The change include both external and internal factors in the project. It ensures that the project will be completed within deadline and budget allocated. All the efforts done will help in development of organization. The scope of this project will also encourage changes in policies for strategic management of the project.

The objectives of the project has been depended on the development of changes in the organizations for making efficient projects within deadline.

Following are the objectives of this project:

• To implement change management practices in projects for completing within deadline.
• To establish culture of change in the organization in order to complete tasks within deadline.  

Risks Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Description	Impact on project	Probability	Mitigation Actions	Responsible person
Cost related	Low allocation of cost for the project	Several resources for the project cannot be utilized.	The probability of cost related risks is very high.	More financial investors need to be included in the project	Project Manager
Scope	Scope of the project has not been properly defined	The procedure of project might change and create obstacles.	The probability of scope has been medium.	The scope of project needs to be improved and well-defined.	Project Manager
Stakeholder conflicts	Change requests may be the source of stakeholder conflict.	It create conflicts in project handling and might cause failure.	The probability of stakeholder conflicts has been high.	Proper communication among stakeholders for avoiding conflicts.	Project Manager
Lack of skills	Lack in skilled and qualified employees in the project	Lack in skilled team members causes missed deadline and poor quality of work in the project.	The probability of lack of skill have been medium.	Providing proper training and motivation to team members related to the project helps in gaining skills and knowledge.	Project manager
Design failure	Poor design of the project might led to failure of project.	Poor design led to improper direction for completing the project and takes long time for completing with no surety of success.	The probability of design failures have been high.	Proper designing during planning process of the project.	Project manager

The deliverables of the project will include all requirements of the organizations including analyzing businesses and need of modification. The planning phase will include scope of the project and planning done with the stakeholders of the organization. There will be a schedule prepared for proper breakdown of the tasks. After that risks assessment will be done by identifying risks involved in the project. The execution of proposal will be done with the help of the planning stage and design of the project.

There are various criteria for acceptance of the project mentioned below:

Efficient and prompt handling of changes: This refers to providing value and justifying change management process.

Change handling meet processes: There should be timely and successful change implementations without any unanticipated change related to incidents and customer satisfaction.

Various tools supporting and change management process: As the process is established, various tools might be supporting and not hinder the progress of process outcomes.

Management commitment to change management: Leadership has been playing a key role in setting attitude, culture and behavior of organizational behavior for achieving desired outcomes.

Exclusions are those things that are outside of the project boundaries. This project does not include the name of the organization as this project has been applicable to all type of organizations. The impact of changes in the organization after the project has not been included in the scope of the project. There has no development of decision model included in the project.

The constraints of the project include availability of funding for the project. The resource allocation system has been included in the project. A proper budget allocation for resources have been include. The time frame has been maintained in the project for completing to within deadline.  The involvement of higher authority of management has been present in this project. The project has been following all ethical consideration in the process. The involvement of stakeholders have been included in the project. Change management activities required for the implementation of course scheduling policies and procedures.

There are various assumptions included in the project including the size of the organizations. It has been assumed that the size of the organization has been medium to large companies.  Therefore, the change management in those companies can be done properly.  The change in the organization operations have been assumed to be in a positive manner. It has been assumed that results of the changes are positive in the organization. The time frame for the project has been already assumed to be of 273 days. It has been assumed that the project will finished with this time period.

Task Name	Duration	Start	Finish
Change management in project	273 days	Mon 12/10/18	Wed 12/25/19
Phase 1: Initiation	51 days	Mon 12/10/18	Mon 2/18/19
Organizational Requirements	30 days	Mon 12/10/18	Fri 1/18/19
Analyzing Business	10 days	Mon 12/10/18	Fri 12/21/18
Analyze Modifications	15 days	Mon 12/24/18	Fri 1/11/19
Solution for the identified problems	5 days	Mon 1/14/19	Fri 1/18/19
Resources Identification	5 days	Wed 2/6/19	Tue 2/12/19
Stakeholders	4 days	Wed 2/13/19	Mon 2/18/19
Phase 2: Planning	40 days	Tue 2/19/19	Mon 4/15/19
Stakeholder Communication	9 days	Tue 2/19/19	Fri 3/1/19
Scope development	5 days	Mon 3/4/19	Fri 3/8/19
Scheduling project	9 days	Mon 3/11/19	Thu 3/21/19
Work breakdown	5 days	Mon 3/11/19	Fri 3/15/19
Assigning predecessors	4 days	Mon 3/18/19	Thu 3/21/19
Schedule prepared	0 days	Thu 3/21/19	Thu 3/21/19
Risk Management	17 days	Fri 3/22/19	Mon 4/15/19
Risks identification	7 days	Fri 3/22/19	Mon 4/1/19
Risks prioritization	5 days	Tue 4/2/19	Mon 4/8/19
Countermeasures	5 days	Tue 4/9/19	Mon 4/15/19
Phase 3: Execution	122 days	Tue 4/16/19	Wed 10/2/19
Design and approval	77 days	Tue 4/16/19	Wed 7/31/19
System implementation documentation	25 days	Tue 4/16/19	Mon 5/20/19
Approval on the project	0 days	Wed 7/31/19	Wed 7/31/19
Training	24 days	Thu 8/1/19	Tue 9/3/19
Training to employees	5 days	Thu 8/1/19	Wed 8/7/19
Training completed	0 days	Tue 9/3/19	Tue 9/3/19
Implementation	21 days	Wed 9/4/19	Wed 10/2/19
Introducing Modifications	5 days	Fri 9/13/19	Thu 9/19/19
Software implementation	0 days	Wed 10/2/19	Wed 10/2/19
Phase 3: Monitoring and controlling	30 days	Thu 10/3/19	Wed 11/13/19
User Test	9 days	Thu 10/3/19	Tue 10/15/19
Feedback collection	5 days	Wed 10/16/19	Tue 10/22/19
Phase 4: Termination	30 days	Thu 11/14/19	Wed 12/25/19
User Support	9 days	Thu 11/14/19	Tue 11/26/19
Project documentation	8 days	Wed 11/27/19	Fri 12/6/19

Resource Name	Type	Material Label	Initials	Group	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work		PM		100%	$30.00/hr	$0.00/hr	$0.00	Prorated	Standard
Software developer	Work		SD		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business representative	Work		BR		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project team	Work		PT		100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project sponsor	Work		PS		100%	$0.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business technical team	Work		BT		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business staff	Work		BS		100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business owner	Work		BO		100%	$0.00/hr	$0.00/hr	$0.00	Prorated	Standard
Business analyst	Work		BA		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
External users view	Work		EU		100%	$10.00/hr	$0.00/hr	$0.00	Prorated	Standard
Resource Manager	Work		RM		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
IT staffs	Work		IS		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
System Analyst	Work		SI		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard

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