Project Update: Cost And Schedule

Resource Allocation Resolved After Rescheduling Tasks

a) After rescheduling few assigned project tasks and they are electronic engineer, software engineer and the mechanical engineer the problem with the over allocation of the resource gets resolved.

b) The schedule of the project increased by the 15 days because of the constraints related to resources 

c) After performing the modification in Part2.mpp below tasks got removed from list of critical path and there is no addition of new tasks 

Task Name

1.2.1 Prepare Software specifications Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper

1.2.3 Database Storage Additions

1.2.4 Device to PC Protocol development

1.2.5 PC software improvment

1.2.6 R1 software development

1.2.7 R1 release testing

1.2.8 R1 error correction

a) For booking the two prototype builds the latest schedule date by which production manager gets contacted are the 22 June 2017 and the 12 Oct 2017.

b) For RA testing booking facilities RA house ensure as 6 Dec 2017.

c) For prototypes builds the booking date is 22 June 2017 and the 12 Oct 2017 and for RA testing date is 6^th December 2017.

To: Product Development Director

From: Ms. Engineer 

Date: May 20th, 2017

Subject: Project update regarding cost and schedule 

Mr. Director, 

This email is written for providing the Eagle eye project cost and schedule. The duration of the project comes as 254 days after gathering all needed data with cost for resources and task where the start project date is 27^th march 2017 and finish project date is 26^th March 2018. This duration of project is long because of resource availability and task dependencies. Below are each modules costs: 

Task Name	Cost associated
Electronics	$82,560.00
Software	$122,400.00
Mechanics	$115,200.00
Verification	$63,720.00
prototype 1 build	$45,000.00
prototype 2 build	$46,000.00
Documentation	$5,600.00
Production ramp up	$25,000.00
Total Cost	$505,480.00

It will show the overall project cost as $505,480. 

Regards,

Ms. Engineer 

SNO	Risk	Occurrence	Impact	Action	Degree	Response	Responsibility
1	Planned task not complete on time due to dependency	Occasional	Medium	Update the sponsor to get approval for extended schedule	medium	Need to identifies dependent activities and put some contingency to avid the delay at later stage	Project Manager
2	Team member non availability	Occasional	Medium	Need to put the backup resource or assign some existing resource to complete the task	Low	Have leave plan in place to manage effectively task assigned and have backup resource for some tasks.	Project Manager
3	Approver stakeholder not available	Occasional	High	Escalate the matter to higher management to get exception approval	High	Need to submit in advance for the approval so that last minute non availability can be avoid.	Stakeholders
4	Delay in procurement for build	Frequent	High	Raise the request to another verified vendor or get exception approval for sponsor to allow the delay (APM 2006)	High	Should have multiple vendors in place so that if a vendor is not able to fulfill the requirements there will be chances to get the thing on time from another vendor.	Supplier

3 risk management types:

Financial risk: This is key resources loss such as funding. Here, organizations not have sufficient cash for meeting the financial obligations. Operational risk, market risk, liquidity risk and credit risk are types of this risk. (Archer 2006)

Human risk: This risk consists of critical knowledge or employee’s loss and is associated with manpower risks.

Physical Risks: In this risk, it contains the losses that are related to physical resources like land, building, equipment and many more because of manmade or natural disaster. (Cleland 2009)

Three communications types used in business:

1. Verbal communication – This is the general way for transferring message to one another. This includes methods such as video conferencing, telephones, in-person interviews and meeting personally. This is also the best type of communication as it permits person to assess the inferences like nonverbal or verbal. (Lefley 2006)
2. Written Communication – This includes some of the written forms, posters, bulletin boards, formal letters and some business internal memos. This also builds the paper trails that are used for the important messages.
3. Electronic Communication – This is the new communication type for business. This contains text messages, online chat, organization websites, social networking, web conferencing and email. (Nwabueze, 2009)

The meeting is being called when info, collaboration, and input is needed for some sort of choice to made, and this is needed for more individuals to attend that meeting. Presently, it requires a meeting, there is as yet a shot forget botch with regards to running one. Below are some tips:

1. Step 1: Know why there is a need for the meeting to happen and purpose
2. Step 2: Know the way on how to map the agenda with the objectives of the meetings
3. Step 3: Need to know who all are the participants in the meeting (Forbes, 2014)
4. Step 4: There should be one person who facilitate and own the whole room of the meeting
5. Step 5: Time is the biggest asset so always remember to conclude the meeting within defined timeframe
6. Step 6: Always encourage who are participants in the meeting and make sure enough participation should be there
7. Step 7: Decide on the actions steps in the meeting 

Structures of Organization
Characteristics	Functional	Matrix
Weak	Balanced	Strong	Projections
Project manager’s Authority	Authority should be the Project chief which take the assignments		Balanced		Laborers will give modify reply to head of the project.
Resource availability	It should essential to have hold open for project		Balanced		Official hierarchies of leadership produces will specific vertical and level division in the association.
Who controls the project budget	It’s the wander chief who will charge from client on the preface of work finished	Weakest			Endeavor to make unreasonably expel between business pioneers and delegates.
Project manager’s role	Stretch out boss part is to get the wander, finish up the budgetary arrangement and after that apportion the benefit.	weakest			Publicizing is more disinclined to have a trademark participation with IT.
Project management administrative staff	They are enrolled to take each and every administrative task.			Strongest	Declaring associations are unmistakably portrayed and each illustrative simply has one direct report commitment.

Each structure Advantages and disadvantages:

The organizational structure of Matrix can enhance the normal organization assurance and inspiration. This popularity sort is based on urges of administration for sharing the large portion that get great profitable degree to the business. As per side advantages, this impart opportunity will help in locating the next administrative prospect. (Bechtel, 2001)

Project Schedule Increased by 15 Days Due to Resource Constraints

For standout amongst most identified detriments for such business types are hierarchical structures which will get costly for keeping up. Another, problem is for originates from the supervisors who have to share the representatives. There are some of the representatives apart from above who get befuddled by who is the direct manager. (Better, 2006)

Thus, organizational structure of Matrix is planned for improving the organizations productivity correspondence that it might have reverse impact in scenario.

Matrix organizational structure is the recommended one which helps in tolerating the structure of company as matrix. Thus, it helps in collecting the perfect data exchange directly with the help of business. The advance data about the business having trading capacity and proficiently promote the prompt enhance the resolution and profitability that get speedier to issues. (Leininger 2007) 

Below are some of the focuses: 

Detailed Clearness: This streamlines communication approach as the representatives provides proposals and criticism purposely to their head, which has right to choose whether for proceeding or what to make with the way upward. (Levine 2005) 

Basic leadership Proficiency: This helps the leader for settling on more options in pressing the circumstances. 

Control: This gets worried particularly in connections where close inclusion among representatives and directors is favored frequently. (Blichfeldt, 2007) 

Constrained Cooperation: This contains participative management. Furthermore conflicts with the departmental or practical group communication.

Below are means that required for organizational culture manufacturing for project achievement:

Step1: Approximation of the current implementation and culture –

For basic implementation describe the 1-3 requirements

Identify the qualities that are from 3-5 conduct/esteem

Identify the issues that are very close for conduct/esteem 1-3 which keep down the organization. (Chien, 2002)

Step2: Initiation vision should be clear

Step3: General practices of the organization is clarified

Step4: Requirements should be vital and illuminated

Step5: SMART aims are characterized with project objective engagement (Chrusciel, 2006)

Step6: Project measure should be clarified and tracked as they are very important

Step7: For administration objectives are needed for maintaining the arrangement – The audits needed modifications with concentrating the additional time and on top the esteem/conduct the execution and identified it in Define step.

Step8: For communication timetables and propensities are administered – There is a need for transparent, certifiable and reliable communication for execution modification part of culture. (Cleland, 2009)

Step9: Throughout process inspiration should get build – in advance share and praise the standard exercise pieces having normal communication.

Prototype and RA Testing Dates

EagleEyePart3.mpp file attached and now the project duration is 264 days. 

No impact and no extra resources need for prototype builds.

Yes, after changing the duration of servo component the project duration extended by the 20 days

Yes, after changing time for task P2 mechanical modifications the whole project duration extended by the 10 days 

Yes, after adding extra resources the budget of project increased for P1 build to $39000 and for P2 build as $40600.

No, after change in duration for servo component no increase in or decrease in project cost

Yes, after changing the duration of task P2 mechanical modifications the cost of project increases to $28800 from $19200. 

Approaches to control cost – In this in the event that we expel the undertaking of Chinese mechanical servo component then there will be no effect on the venture cost just the term get diminished. There are some others way likewise when we can decrease the cost of the venture.

Correspondingly, when the costs total past extent of the arrangement of back, subsequently, should choose what move to detail to remember the expenses under control, support the objectives of wander triangle. The venture quality can use with more moderate resources, for occurrences, people with less materials or experience on the lower survey and change basically an expansion oust the errands for the bit that proposed to get finished.

Oust or supplant a benefit assignment to wipe out the cost of a specific resource, or to supplant a specific resource with one who requires less money or finishes the work speedier. Diminish resource rates and settled undertaking costs to improve costs inside your wander. You can diminish general resource costs by applying other rate that a man may charge for different sorts of work or by using a substitute audit of material. (Amason, 2006) 

Reference

Amason, A. C. (2006). Distinguishing the Effects of Functional and Dysfunctional Conflict on Strategic Decision Making: Resolving a Paradox for Top Management Teams, Academy of Management Journal, 39 (1), 123-148.

APM. (2006). APM Body of Knowledge, 5th ed. High Wycombe, UK: Author.

Archer, N.P. and Ghasemzadeh, F. (2006) Project Portfolio Selection Techniques: A review and Suggested Integrated Approach, pp. 207-238. West Chester, PA: Center for Business Practices.

Bechtel, R. L., & Squires, J. K. (2001) Tools and Techniques to Facilitate Change, Industrial and Commercial Training Journal, 33 (7), 249-255

Better, M. & Glover, F. (2006) Selecting Project Portfolios by Optimizing Simulations, The Engineering Economist, 51(2), 81-97

Blichfeldt, B. S. & Eskerod, P. (2007) Project Portfolio Management – There’s More to It than What Management Enacts, International Journal of Project Management, in press

Chien, C. F. (2002) A Portfolio Evaluation Framework for Selecting R&D Projects, R&D Management, 32 (4), 359-368

Chrusciel, D. & Field, D. W. (2006) Success Factors in Dealing with Significant Change in an Organization, Business Process Management Journal, 12 (4), 503-516

Cleland, D. I. (2009) The Strategic Context of Projects. In Dye, L.D. and Pennypacker, J.S. (eds.) (2009) Project Portfolio Management: Selecting and prioritizing projects for competitive advantage, pp. 3-22. West Chester, PA: Center for Business Practices

Lefley, F. (2006) Can a Project Champion Bias Project Selection and, If So, How Can We Avoid It? Management Research News, 29 (4), 174-183

Leininger, W. E. (2007) Opportunity Costs: Some Definitions and Examples, The Accounting Review, 52 (1), 248-251.73

Levine, H. A. (2005) Project Portfolio Management: A Practical Guide to Selecting Projects, Managing Portfolios and Maximizing Benefit. USA: Pfeiffer Wiley.

Nwabueze, (2009 Business Communication and its Types, https://www.notesdesk.com/notes/business-communications/business-communication-and-its-types/

Forbes, (2014) Seven Steps to Running the Most Effective Meeting Possible, https://www.forbes.com/sites/forbesleadershipforum/2014/02/05/seven-steps-to-running-the-most-effective-meeting-possible/#7620cbb37a61