Promoting Cultural Awareness And Understanding In SET Curriculum

Project Description and Background

The School of Engineering and Technology Indigenisation committee has shown an interest in developing a project for promoting the understanding of indigenisation perspective and cultural awareness in SET curriculum. The committee has embarked on developing a project associated with the increasing awareness and knowledge about the history, culture and language of local Aboriginal and Torres Strait Island. A project plan is prepared in order to evaluate the feasibility of the project. The project is to be scheduled in such a way that it coincides with the National Aborigines and Islander Day Observance Committee week between 8^th to 15^th July. The project will be implemented in the year 2019.

Output / Outcome / Benefit

Output	Outcome Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Benefits
The output of the project will include successful implementation of the cultural awareness-training program.	The staffs and the students of CQ university gain a considerable knowledge about the local Aboriginal and Torres Strait Island history, culture and language.	The project is successful in gaining interest of the students in increasing their knowledge about the local culture. The other universities take active interest in arranging similar projects.

	Stakeholder	Category (i.e. Sponsor / Supplier / User)	Descriptionof Interest	Descriptionof Influence
1	Project team	Supplier	The project team has medium interest on the project as it is the responsibility of the project team to implement the project according to the plan	The team has low influence on the project, however, the team is responsible for successful implementation of the project
2	SET	Sponsor	The major sponsor of the project has a high interest in the project as this committee shows active interest in developing similar projects	The sponsor has high influence on the project as this committee is responsible for approving the project plan.
3	NAIDOC	Sponsor	Has high interest in the project as the project is planned to coincide with the NAIDOC week	Has a low influence on the project.
4	Local Aboriginal and Islander community	Supplier	The community has a high interest in the project as the project is based on developing cultural awareness about Aboriginal and Torres Strait Island history.	The community has a low influence on the project as the project as the community is responsible for providing details to the project team
5	Students and Staffs of CQ University	User	Has a medium interest in the project.	Has a low influence on the project but are important for the project success
6	CQU University	Sponsor	Has high influence on the project, as the project will be implemented in CQU campus targeting the staffs and students of the university.	The sponsor has a high influence on the project as the project as the success of the project largely depends on the strategies and plan used to implement the project.

Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
1. Project team			ü
2. SET					ü
3. NAIDOC				ü
4. Local Aboriginal and Islander community				ü
5. Students and Staffs of CQ University	ü
6. CQU University					ü

It is important to obtain expert judgement in order to understand whether the project is moving on a right track or not. Expert opinion can be obtained from a group of expert or a single expert as well. In order to obtain the opinion from a single expert, all the requirements are to be gathered before interviewing the expert or asking for his opinion about the project requirements.

Another method of obtaining expert judgement from a group of expert can follow the process of online or offline survey. For this technique, it is essential to prepare a survey questionnaire containing all the queries about the project requirements and to be sent to the group of experts for obtaining their opinions. This is a type of Group Decision making technique. The data obtained can be analysed for a proper decision making process (Snyder, 2014).

QUESTION:State whether it is appropriate to have a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Provide an explanation for your response.

I think it is not appropriate to have a single stakeholder representing all the traditional owners of the land on which Central Queensland University are located. This is because it is a huge project and it will be difficult for a single stakeholder to keep a track of all the campuses. Having separate stakeholders for representing the traditional owners of the land will be a better option to consider for the project owners.

I think the statement ‘Acknowledgement of country’ will not be appropriate to use as an opening statement. It is better to use the statement style ‘Welcome to Country’ for the project has it completely reflects the theme of the project, which is to generate cultural awareness about the local Aboriginal history.

Appropriate requirement gathering is important for understanding the scope and objectives of the project. This is completely a new venture for the university and therefore, it is essential for the project team to undergo a thorough research for identifying the project needs. Therefore, it can be said that use of a previously developed cultural awareness program is not a good idea for the project (Schwalbe, 2015). The Muslim cultural awareness-training program is completely different in content and scope in comparison to the project and therefore, although it is a cost effective solution, it may not be a good idea to use a previously developed cultural awareness-training program as a method of requirements gathering.

Justification

It is a wise decision to track the requirements centrally as it will help in proper management of the project. Regularly updated project portfolio can be used to track the requirements centrally (Pandey & Pandey, 2012).

The requirement prioritization is a process of identifying the most significant requirement of a project. This process prioritizes the information that is needed to be included in a certain release. The process deals with analysing the project requirements on basis of two scales, high medium and low, and essential Conditional and Optional (Achimugu et al., 2014).

It is important to communicate the process to the stakeholders because the project stakeholders should be kept informed about the significant requirements of the project or else the project stakeholders can consider improper requirements as important or critical.

MoSCoW is an important technique that helps in requirement prioritization process as it helps in identifying the most important requirements of the project. The different components of the MoSCoW technique include must have project requirements, Should have project Requirements, Could have project requirements and would not or would have project requirements (Kerzner, 2013). This ensures that the most significant project requirements are included in the project scope and project release.

The Indigenous Cultural Awareness Training Project aims at developing awareness among the students and staffs of CQ University about the local Aboriginal and Torres Strait Islander history, culture, language and protocol. The School of Engineering and technology Indigenisation Committee is leading this project. The training program will include both online and face-to-face training program. The committee has decided to include local Aboriginal and Islander Community as an important stakeholder for this project. This will help in fetching proper information about the culture and history of local Aboriginal community. The project is expected to coincide with NAIDOC week 2019. The A project plan containing the detailed work break down structure and cost estimate has been prepared, approval of which will lead to successful implementation of the project (Kononenko, Fadeyev & Kolisnyk, 2012). It is very important to identify the scope of the project at the beginning of the project for successful project implementation ((Mirza, Pourzolfaghar & Shahnazari, 2013).

Note: This WBS is not intended to represent the full project scope of the training project

Note: This WBS is not intended to represent the full project scope of the training project.

Requirement s Gathering
WBS ID	1.1.1.
Description of work	This is the initial and one of the most important phases of project implementation. In this phase, all the necessary information about the training content and training program is gathered for moving onto the planning phase of project.
Cost Estimate	$9,520.00
Start and Finish Dates	Fri 01-06-18 to Thu 19-07-18

Planning
WBS ID	1.1.2.
Description of work	The planning phase includes developing a proper project plan that would include proper scheduling and cost estimation of the project apart from selection of the content of the training program (Larson & Gray,2013)
Cost Estimate	$7,072.00
Start and Finish Dates	Fri 20-07-18 to Fri 24-08-18

1.2.1. Online
WBS ID	1.2.1.
Description of work	One delivery mode of the project will be on an online platform. This project phase mainly deals with the preparation of the online training program such as content selection hiring of a trainer, training supervisor and technical expert.
Cost Estimate	$10,880.00
Start and Finish Dates	Mon 27-08-18 to Fri 19-10-18

Face to Face/offline
WBS ID	1.2.2.
Description of work	This phase of the project deals with preparation of the face to face training program, which includes selection of a venue of training program and selection of trainer.
Cost Estimate	$12,512.00
Start and Finish Dates	Mon 22-10-18 to Mon 24-12-18

Aboriginal history and culture
WBS ID	1.3.1.
Description of work	This phase of the project deals with the finalizing the content of the training program associated with the Aboriginal culture and history
Cost Estimate	$13,600.00
Start and Finish Dates	Tue 25-12-18 to Fri 01-03-19

Aboriginal Protocol and language
WBS ID	1.3.2.
Description of work	This project phase deals with the finalization of the content associated with the Aboriginal Protocol and language.
Cost Estimate	$15,000
Start and Finish Dates	Mon 04-03-19 to Fri 29-03-19

Requirement s Gathering

Activity	Description of work	Start Date	End Date	Duration (days)
Online Research	Online research is undertaken in this phase, as a requirement gathering technique	Fri 01-06-18	Thu 14-06-18	10
Offline Research	Meeting the local Aboriginal community for collection of information	Fri 15-06-18	Thu 12-07-18	20
Documentation	Documentation of gathered information to be shared with the stakeholders and to be used in the planning phase	Fri 13-07-18	Thu 19-07-18	5

Activity	Description of work	Start Date	End Date	Duration (days)
Scheduling	Scheduling the project work in such a way so that the training program coincide with the NAIDOC week 2019	Fri 20-07-18	Thu 02-08-18	10
Cost Estimation	Estimation of the total project cost	Fri 03-08-18	Fri 17-08-18	11
Project Charter	Preparation of project charter for approval	Mon 20-08-18	Fri 24-08-18	5

Activity	Description of work	Start Date	End Date	Duration (days)
Hiring Technical Expert	Hiring technical expert for project supervision as a risk mitigation plan	Mon 27-08-18	Fri 31-08-18	5
Hiring Trainer	Selection of trainer for the training program	Mon 03-09-18	Fri 14-09-18	10
Content design	Designing the content of online program for approval	Mon 17-09-18	Fri 19-10-18	25

Activity	Description of work	Start Date	End Date	Duration (days)
Venue selection	Selection of venue for the training program	Mon 22-10-18	Fri 09-11-18	15
Setting up Venue	Setting up the venue for imparting training	Mon 12-11-18	Mon 10-12-18	21
Hiring trainer	Hiring the project trainer	Tue 11-12-18	Mon 24-12-18	10

Activity	Description of work	Start Date	End Date	Duration (days)
Selecting the Content	Selection of the content associated with the Aboriginal history and culture	Tue 25-12-18	Fri 11-01-19	14
Designing project structure	Designing and planning the structure of the training program	Mon 14-01-19	Fri 15-02-19	25
Documentation	Documenting the findings and sharing it with project stakeholders	Mon 18-02-19	Fri 01-03-19	10

QUESTION: What is the hourly AUD $ rate used in your calculations? $17

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
1. Online Research	$2,720
2. Offline Research	$2,000	$3,440
3. Documentation		$1,360

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
1. Scheduling		$2,000	$720
2. Cost Estimation			$2,992
3. Project Charter			$1,360

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
1. Hiring Technical Expert			$1,360
2. Hiring Trainer				$2,720
3. Content design				$3,000	$3,800

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
1. Venue selection					$3,000	$1,080
2. Setting up Venue						$4,000	$1,712
3. Hiring trainer							$2,720

Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
1. Selecting the Content							$2,000	$1,808
2. Designing project structure								$3,000	$3,800
3. Documentation									$1,720	$1,000

Indigenous Cultural Awareness Training Project

Name	Description	Likelihood	Impact	Response type	Mitigation strategy
Risk 1 Disengaged Stakeholders	The stakeholders are not properly communicated with the project requirements and project progress	High	High	Mitigate	Proper stakeholders assessment matrix and communication plan is prepared at the project initiation phase that will be followed throughout the project implementation phase
Risk 2 Resource Shortfalls	The resource manager fails to secure sufficient resources for the project	Medium	High	Avoid	The risk can be avoided by developing a proper resource management plan at the beginning of the project
Risk 3 Inaccurate Estimates	The project manager fails to estimate the project costs properly	Medium	High	Mitigate	Cost estimation is done at the beginning of the project and the project budget includes a scope of project cost modification if required.
Risk 4 Technical Risk (Vatn, 2013)	The online training program faces some technical risk leading to the failure of the project	Medium	High	Avoid	A technical expert is hired for supervising the online training program in order to avoid the technical risk.
Opportunity The project is expected to be a huge success	Since the project aims at generating awareness among the students and staffs of CQ University about the culture and history of local Aboriginal and Torres Strait Island, it is expected to gather a huge success and appreciation from the masses	Medium	High	Exploit	The project is promoted on a large scale so that it reaches the masses.

Tolerance	Specific Tolerance allowed
Tolerance specified for time	+20 days
Tolerance specified for cost	+$30,000

Previous lessons learned

Proposed action to address

(in current project)

Lesson 1

The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.

The idea of using an off the shelf online training program is dropped in this project. The project plan includes a proper research and requirements gathering before project initiation. The entire project will be designed from the scratch.

Lesson 2:

The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

The use of generic cross-cultural training package is not a wise idea for the project. This is because in order to ensure the project success it is essential for the organization to research about the local Aboriginal and Torres Strait Island history and include that data should be used to design the training content.

The undersigned acknowledge that they have reviewed the Indigenous Cultural Awareness Training Project Assessment Task 2 and agree with the information presented within this document.

Signature:	Please Insert	Date:	Please Insert
Print Name:	Please Insert
Title:	Project Executive
Organisation:	SET

References

Achimugu, P., Selamat, A., Ibrahim, R., & Mahrin, M. N. R. (2014). A systematic literature review of software requirements prioritization research. Information and software technology, 56(6), 568-585.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kononenko, I. V., Fadeyev, V. A., & Kolisnyk, M. E. (2012, October). Project scope optimization model and method on criteria profit, time, cost, quality, risk. In 26th IPMA World Congress Proceedings.–Conference Centre Creta Maris, Hersonissos, Crete, Grece (pp. 287-293).

Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS Project. McGraw-Hill.

Mirza, M. N., Pourzolfaghar, Z., & Shahnazari, M. (2013). Significance of scope in project success. Procedia Technology, 9, 722-729.

Pandey, D., & Pandey, V. (2012). Importance of Requirement Management: A Requirement Engineering Concern. Int. J. Res. Dev. A Manag. Rev, 1(1), 66-70.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Vatn, J. (2013). Project Risk Analysis. Norwegian University of Science and Technology.

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