RAILS Rostering Project: Overview, Measurable Organizational Value, Scope Management Plan, And Project Schedule

Overview of the Project

The paper reflects on the organization “Riverina Agricultural and Lifestyle show” which is one of the events that are mainly held in the month of November for three days. It is found that the show mainly involves in showcasing local business, farmers, agricultural equipment as well as lifestyle products. Due to the expansion of the show in different areas the organization found number of difficulties in managing the various operations of the show. As the show is mainly managed with the help of the volunteers, the organization wants to develop a system that will be helpful in tracking as well as managing the activities that are mainly undertaken by the volunteers. The development of rostering system within the show is found to be very much advantageous.

In this report, importance of measurable organizational value is mainly highlighted in various fields. The paper elaborates project scope, schedule as well as project quality. It is identified that the paper also illustrates the risks that are associated with thre project and helps in providing proper risk mitigation strategies that are quite helpful in resolving as well as mitigating the project risks.

The measurable organizational value mainly helps in highlighting the impact areas of RAILS rostering project. The various areas of impact that are mainly highlighted include customer, financial, operational, strategy as well as social. It is identified that the system of online ticketing mainly helps in analyzing the factors that are provided below:

Rank	Factor Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Description	Time frame
1^st	Financial	The money that the organization mainly invested within the project helps in providing proper financial outcome.	2 months
2^nd	Customer	It is identified that the customer’s influence is quite important for continuing with the operation of the project. The RAILs project development influences customers due to its various functionalities that manage the organizational operations effectively.	1 month
3^rd	Strategy	The strategic development of the system generally includes development of proper integration within the system.	2 months
4^th	Operational	The various operations of the organization can be properly managed due to the development of proper rostering system. It is identified that the system helps in speeding the various organizational processes.	3 months
5^th	Social	It is identified that social support for the rostering system of RAILS is quite necessary in order to develop proper processing of the organizational operation. In addition to this, it is found that social support assists in providing proper channel of communication.	2 months

The detailed scope management plan is elaborated below:

Requirements: The online ticketing system is mainly needed within the show of RAILS for handling is well as managing the various volunteers of the organization so that the various functions as well as operations of the organization can be managed properly. It is identified that the online ticketing system not only helps in resolving all the issues of the manual system of operation of the organization but also assist in speeding the entire operation of the show.

Project scope: The scope of the project is mainly divided into project in-scope as well as project out-scope.

The in-scope of the project is illustrated below:

To develop system of rostering various managing the volunteers of the show
Proper documentation which includes information about various functional as well as non-functional project needs is generally created.
Various types of professional as well as personal details of the volunteers are added within the system in order to track the volunteers whenever needed.

Out-scope of the project mainly include the following:

Security associated information is not provided
Training facility is not provided

Deliverable of project: The project deliverables mainly include the following:

Developing documents for development phase of the system
Creating documents for specifying the project requirements
Developing proper planning as well as system testing
Development of proper procedure for verifying the entire project scope

Project verification procedure: The verification procedure of the project is mainly highlighted with the help of project acceptance criteria. It is elaborated by the project acceptance criteria that different demands as well as requirements of the project will be generally fulfilled. It also helps in illustrating that the developed rostering system for RAILS is quite advantageous as it assist in reducing various types of issues that the people faces earlier. Thus it is found that the developed system of rostering for RAILS is quite beneficial for the customers as well as for the show of RAIL.

Measurable Organizational Value

Task Name	Duration	Start	Finish	Resource Names
Development of RAILS project	205 days	Mon 10/9/17	Fri 7/20/18
Initiation phase of the project	40 days	Mon 10/9/17	Fri 12/1/17
Project charter preparation	4 days	Mon 10/9/17	Thu 10/12/17	Project manager
Project scope determination	5 days	Fri 10/13/17	Thu 10/19/17	Project manager, Business analyst, Frontend developer
Gathering of resources	4 days	Fri 10/20/17	Wed 10/25/17	Project manager
Analysis of requirement	6 days	Thu 10/26/17	Thu 11/2/17	Lead analyst, Technical lead
Schedule creation	5 days	Fri 11/3/17	Thu 11/9/17	Project manager
Result development	3 days	Fri 11/10/17	Tue 11/14/17	Project manager
Application of CPM	4 days	Wed 11/15/17	Mon 11/20/17	Business analyst
Application of cost management technique	5 days	Tue 11/21/17	Mon 11/27/17	Technical lead
Project performance analysis	4 days	Tue 11/28/17	Fri 12/1/17	Project manager
Milestone: Initiation phase completion	0 days	Fri 12/1/17	Fri 12/1/17
Project planning phase	50 days	Mon 12/4/17	Fri 2/9/18
Cost management	6 days	Mon 12/4/17	Mon 12/11/17	Project manager
Project plan for costing	5 days	Tue 12/12/17	Mon 12/18/17	Project manager, Lead analyst
Project plan development	4 days	Tue 12/19/17	Fri 12/22/17	Frontend developer
Creating plan for time management	5 days	Mon 12/25/17	Fri 12/29/17	Business analyst
Creating plan for change management	4 days	Mon 1/1/18	Thu 1/4/18	Project manager
Budget estimation	6 days	Fri 1/5/18	Fri 1/12/18	Project manager
Cost benefit analysis	4 days	Mon 1/15/18	Thu 1/18/18	Project manager, Lead analyst
Risk management plan	5 days	Fri 1/19/18	Thu 1/25/18	Project manager
Risk treatment plan	5 days	Fri 1/26/18	Thu 2/1/18	Frontend developer, Lead analyst
Procurement plan	6 days	Fri 2/2/18	Fri 2/9/18	Frontend developer
Milestone: Project planning completion	0 days	Fri 2/9/18	Fri 2/9/18
Project implementation phase	88 days	Mon 2/12/18	Wed 6/13/18
Development of activity	7 days	Mon 2/12/18	Tue 2/20/18	Business analyst, Developers, Frontend developer, Technical lead
Marketing	6 days	Wed 2/21/18	Wed 2/28/18	Frontend developer
Administration	8 days	Thu 3/1/18	Mon 3/12/18	Business analyst
Testing	9 days	Tue 3/13/18	Fri 3/23/18	Technical lead
UX and UI design	10 days	Mon 3/26/18	Fri 4/6/18	Business analyst, Developers, Technical lead
Database design	8 days	Mon 4/9/18	Wed 4/18/18	Developers
Functionality design	7 days	Thu 4/19/18	Fri 4/27/18	Frontend developer
System testing	8 days	Mon 4/30/18	Wed 5/9/18	Technical lead
Modification	6 days	Thu 5/10/18	Thu 5/17/18	Tester, Business analyst
Use case testing	9 days	Fri 5/18/18	Wed 5/30/18	Tester, Frontend developer
Quality assessment	10 days	Thu 5/31/18	Wed 6/13/18	Tester, Lead analyst
Milestone: Completion of implementation phase	0 days	Wed 6/13/18	Wed 6/13/18
Maintenance phase	22 days	Thu 6/14/18	Fri 7/13/18
Database maintenance	6 days	Thu 6/14/18	Thu 6/21/18	Project manager
Online application maintenance	7 days	Fri 6/22/18	Mon 7/2/18	Tester, Business analyst
Operation maintenance	5 days	Tue 7/3/18	Mon 7/9/18	Tester, Technical lead
Training as well as learning sessions	4 days	Tue 7/10/18	Fri 7/13/18	Tester, Developers
Milestone: Maintenance phase completion	0 days	Fri 7/13/18	Fri 7/13/18
Project closure phase	5 days	Mon 7/16/18	Fri 7/20/18
Stakeholders Sign out	1 day	Mon 7/16/18	Mon 7/16/18	Project manager
Post implementation review	2 days	Tue 7/17/18	Wed 7/18/18	Business analyst
Contract closure	1 day	Thu 7/19/18	Thu 7/19/18	Project manager
Performance appraisal	1 day	Fri 7/20/18	Fri 7/20/18	Project manager
Milestone: Completion of closure phase	0 days	Fri 7/20/18	Fri 7/20/18

WBS	Task Name
0	Development of RAILS project
1	Initiation phase of the project
1.1	Project charter preparation
1.2	Project scope determination
1.3	Gathering of resources
1.4	Analysis of requirement
1.5	Schedule creation
1.6	Result development
1.7	Application of CPM
1.8	Application of cost management technique
1.9	Project performance analysis
1.10	Milestone: Initiation phase completion
2	Project planning phase
2.1	Cost management
2.2	Project plan for costing
2.3	Project plan development
2.4	Creating plan for time management
2.5	Creating plan for change management
2.6	Budget estimation
2.7	Cost benefit analysis
2.8	Risk management plan
2.9	Risk treatment plan
2.10	Procurement plan
2.11	Milestone: Project planning completion
3	Project implementation phase
3.1	Development of activity
3.2	Marketing
3.3	Administration
3.4	Testing
3.5	UX and UI design
3.6	Database design
3.7	Functionality design
3.8	System testing
3.9	Modification
3.10	Use case testing
3.11	Quality assessment
3.12	Milestone: Completion of implementation phase
4	Maintenance phase
4.1	Database maintenance
4.2	Online application maintenance
4.3	Operation maintenance
4.4	Training as well as learning sessions
4.5	Milestone: Maintenance phase completion
5	Project closure phase
5.1	Stakeholders Sign out
5.2	Post implementation review
5.3	Contract closure
5.4	Performance appraisal
5.5	Milestone: Completion of closure phase

Task Name	Expected date
Milestone: Initiation phase completion	Fri 12/1/17
Milestone: Project planning completion	Fri 2/9/18
Milestone: Completion of implementation phase	Wed 6/13/18
Milestone: Maintenance phase completion	Fri 7/13/18
Milestone: Completion of closure phase	Fri 7/20/18

The assumptions that are made in order to develop the rostering system for RAILS rae as follows:

Resources: It is assumed that the resources that are used in the project will be beneficial enough to complete the project successfully within time without compromising with the quality of the project. In addition to this, it is also assumed that the assigned tasks to the project stakeholders will be completed within time.

Budget: The project manager estimated that the entire activities of the project can be accomplished within the assumed budget. The budget assumptions are mainly made after gathering proper information about the needs as well as requirements of the project.

Time: The time that is estimated for executing this project successfully is around 205 days. It is quite important to complete the project within the time limit that is estimated so that the project managers do not face difficulty associated with project.

No.	Rank	Risk	Description	Category	Root Cause	Potential Responses	Risk Owner	Probability	Impact	Status
R44	1	Improper design of the database	If the database of the rostering system is not designed properly then the personal as well as confidential data that is stored within the database can be accessed by anyone and as result security related issues might occur.	Technical risk	Due to improper knowledge as well as skills of the database administrator, the design of the database is not done properly.	It is quite important to hire experienced database administrator so that the risks that are associated with design of the database can be resolved easily. In addition to this, security related issues as well as challenges can also be avoided.	Database administrator	Low	High	Can be set up in 2 weeks
R19	2	Inappropriate training facility	If proper training facility is not provided to the team member of the show then it will be quite difficult for them to perform well in the project.	Project risk	Insufficient training facility is present in the show for training the staffs so that they can perform well in the project in order to complete the entire project successfully within budget and time.	Proper as well as sufficient facility of training must be arranged by the show so that the team members of the project are provided proper training facility and they can be able to complete various tasks as well as activities of the project associate with the system development quite easily.	Risk analyst	Medium	Medium	Will be set up properly within 1 months.
R8	3	Improper estimation of budget	If project estimation is not done properly then the project manager faces lot of difficulty in completing the project successfully. In addition to this, the organization faces number of financial pressure on the organization.	Financial risk	If the market analysis of the project is done properly and if the project managers are not interested in highlighting the various needs as well as requirements of the project then the budget that is assumed will not be accurate.	It is quite important to utilize earned value management for estimating the budget of the project in order to predict proper budget for the project so that the project do not face any financial related challenges while progressing with the project.	Financial manager	High	Medium	Will be set up in two months.
R32	4	Improper management of the project	If the project activities are not managed properly then it will be quite difficult to complete the project successfully within the estimate time as well as budget.	Project risk	If the project managers of the organization are not experience then face number of difficulties in managing as well as controlling the project and as result the project faces number of challenges including obstruction in the project progress.	It is quite important to hire experienced project manager who will be quite capable of managing the various activities of the project quite successfully that will be helpful in avoiding project related risk within the project	Project manager	Medium	Medium	Will be set up in 1 months
R28	5	Inappropriate information gathering	If the project related information are not gathered properly then it will be quite difficult to progress with the project.	Project risk	Improper knowledge about the project generally causes this problem. If proper information about the project is not circulated then it will be quite difficult to complete the project successfully.	Proper information about the needs as well as requirements of the project must be circulating among the team members so that the entire project can be completed successfully.	project managers	Low	Medium	Set up in 2 weeks

It is identified that the quality management plan of the project mainly states that online ticketing framework or system is mainly created for RAILS by providing appropriate number of functionalities in order to meet various requirements as well as needs of the project.

Verification activities of the projects mainly include:

Helps in making sure that the item is as per the authoritative system as well as approaches
Legitimated automation is generally checked
Helps in guaranteeing about various activities of testing
Helps in guaranteeing various procedures of testing with proper booked timetable

Validation activities generally include the following:

Helps in differentiating various insider testing bugs
Usefulness of various applications are generally identified

Project Name: RALS Rostering System	Project manager Name: (<<Name of the Student>>)
Sl.No	Issues related with quality	Time required for mitigation	Methodology for mitigation	Owner	Status
1	Improper quality of materials: The materials that are utilized in order to develop the RALS rostering system is found to be not of proper quality. Low qualities of materials as well as equipments are mainly utilized within the project in order to complete the project within the budget that is assumed during the planning phase of the project.	1month	Inspection	Project manager	Open
2	Improper training: The show does not provide proper facility of training to the project team members and as a result the team members of the project faces number of difficulties in progressing with the project and as a result it became quite difficult to complete the project within the specified time and budget.	1 months	Inspection	Project manager	Open
3	Improper gathering of information: Due to improper information gathering it is identified that the project managers faces number of difficulties in progressing with the project. Thus it is quite important to understand the needs as well as requirements of the project quite effectively.	2 months	Inspection	project manger	Open

Article 1: Davis, K. (2014). Different stakeholder groups and their perceptions of project success. International Journal of Project Management, 32(2), 189-201

In this article, the author highlighted the significance of different stakeholders group as well as other perceptions that are quite helpful in achieving the success of the project (Davis 2014). It is identified that the article mainly helps in giving proper knowledge as well as information about various project perceptions by senior authority as well as stakeholders of the organization. It mainly helps in providing proper suggestions that improper agreement of project success helps in creating discontinuity between them.

Article 2: Mir, F. A., &Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

The article mainly highlighted the relationship that mainly exists between project execution as well as project accomplishment. Various factors that are associated with the execution of the project are mainly highlighted with appropriate goal in order to achieve proper success within the project (Mir & Pinnington 2014). It is found that in order to identify or determine the accomplishment of the project proper multidimensional systems are generally utilized. Moreover, it is differentiated that various sorts of relationship are generally investigated in order to achieve proper success within the project.

Scope Management Plan

Article 3: Anca, U., Cezar, B., & Adrian, U. (2015, November). Risk Identification in Project Management. In International Conference on Economic Sciences and Business Administration (Vol. 2, No. 1, pp. 259-266).SpiruHaret University

The article mainly highlighted the method of identifying risk that are mainly associated with the project. It is found that project risk is mainly referred as one of the significant event that generally assists in creating either negative or positive results on the project. It is identified that different types of conditions that are associated with the risk mainly include various aspects of the projects that generally assist in contributing within the project which is one of immature activity of the project (Anca, Cezar & Adrian). Risk management procedure is one of the methodologies that are very much beneficial in managing as well as controlling various types of project related risks.

Activities	Stakeholder’s Name	Stakeholder’s Signature
Project charter preparation	Project manager
Project scope determination	Project manager, Business analyst, Frontend developer
Gathering of resources	Project manager
Analysis of requirement	Lead analyst, Technical lead
Application of CPM	Business analyst
Application of cost management technique	Technical lead
Cost management	Project manager
Creating plan for time management	Business analyst
Cost benefit analysis	Project manager, Lead analyst
Risk management plan	Project manager
Marketing	Frontend developer
Administration	Business analyst
Testing	Technical lead
UX and UI design	Business analyst, Developers, Technical lead
Database design	Developers
Functionality design	Frontend developer
System testing	Technical lead
Database maintenance	Project manager
Online application maintenance	Tester, Business analyst
Operation maintenance	Tester, Technical lead
Post implementation review	Business analyst
Contract closure	Project manager
Performance appraisal	Project manager

The evaluation plan generally comprises of various legitimate criteria that include meeting perquisites, execution, and consummation inside time as well as more elevated amount expectations with qualities. It is identified that the evaluation plan generally helps in outlining the factors that include:

Understanding the outcome of the project
Potential participants in the project
Collection of data
Reporting associated to MOV

It is identified that with the installation of online booking system in the show of RAILS, MOV is generally achieved. The organization is able to able to achieve 50% reduction in queues at the gates as the buyers are generally buying tickets online.

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