The organization needs to collect HR Data in order to comply with regulatory legislative requirements such as, working time directive, health and safety and pay rates etc. It is also a legal requirement to provide written particulars of employment. By collecting these examples of HR data, this protects the organization from possible legal implications.
The organization also needs to collect training and productivity records of employees in order for management to assess performance and productivity of staff.
By collecting this data the organization can assign training to employees in order for them to enhance their potential and help the workforce to become more productive.
The organization must collect data such as a sickness record. This allows HR to make an accurate attendance record of all employees and helps to identify employees who have higher levels of sickness. This data can then be used in order to discourage this behavior or used for those who suffer with long term sickness who need the organisation’s support.
For our organization the Bradford Factor sickness policy was brought in so that the sickness records were to be collected periodically and assessed.
Another type of data collected is personal information of each employee such as contact details. This ensures that all correspondence can be sent to each employee in regards to pay, contracts or leave information. It is important to have this information as well as details of next of kin or a family member in case of an accident at work so that the organization can contact them as soon as possible.
One method of storing information is the manual system. This could include a filing cabinet, wall planners, Company handbooks, Diaries, Application forms etc. By using the manual system the records are easily accessible. The records may also be signed which may be required for legal purposes. The manual system has no risk of crashing or losing power, unlike a computer, which may delay the retrieval of important information.
Another method of storing information is the computerized method. This method allows records to be saved on the computer and protected by a password ensuring that only certain people within the organization are able to retrieve the personal records. There is no risk of information being misplaced, misfiled or lost entirely as you might find with the manual storing system. Another advantage of using the computerized method is the fact that it is easy to find the information and is easily stored. This method allows a smaller office to run smoothly without the need for large filing cabinets and is also a more environmentally friendly method of storing information.
The first essential item of UK Legislation is the Data Protection Act 1998. This act states that the recording of personal data should be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. In relation to storage of personal data, appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data. Also, in regards to accessibility of personal data personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data. It is also important for members of the HR Department to sign a confidentiality agreement. This is a legal precaution for the organisation in case a member of the HR department leaked any personal data to others without jurisdiction.
Another essential item of UK Legislation is the Freedom of information Act 2000. The FOI gives you the right to ask the HR department (or any public body) for all the information you have on any subject they choose. Unless there’s a good reason, the organisation must provide the information within 20 working days. You can also ask for all the personal information they hold on you.
Following the summary of facts as stated above, it has been found that it is very important to record, analyse and use HR data in order for the organization to operate within the appropriate legislative regulations, retain confidential information in a safe and efficient method and to use HR data in order to improve and increase productivity within the workforce.
Remember! This is just a sample.
You can get a custom paper by one of our expert writers.
Get your custom essay
Helping students since 2015
Essay Writing Service Features
Our Experience
No matter how complex your assignment is, we can find the right professional for your specific task. Contact Essay is an essay writing company that hires only the smartest minds to help you with your projects. Our expertise allows us to provide students with high-quality academic writing, editing & proofreading services.
Free Features
Free revision policy
$10Free bibliography & reference
$8Free title page
$8Free formatting
$8How Our Essay Writing Service Works
First, you will need to complete an order form. It's not difficult but, in case there is anything you find not to be clear, you may always call us so that we can guide you through it. On the order form, you will need to include some basic information concerning your order: subject, topic, number of pages, etc. We also encourage our clients to upload any relevant information or sources that will help.
Complete the order form
Once we have all the information and instructions that we need, we select the most suitable writer for your assignment. While everything seems to be clear, the writer, who has complete knowledge of the subject, may need clarification from you. It is at that point that you would receive a call or email from us.
Writer’s assignment
As soon as the writer has finished, it will be delivered both to the website and to your email address so that you will not miss it. If your deadline is close at hand, we will place a call to you to make sure that you receive the paper on time.
Completing the order and download