Discuss about the Relationships Between Project Management Methodology And Project.
The project mainly focusses on the implementation of centralized network system within an organization in order to resolve the issue of data access. It is identified that due to expansion of the business, the organization opens number of offices in different cities. However, it became quite difficult for the organization to manage the data as well as information of all the branches effectively. For resolving this issue, the organization wants to implement proper centralized network system within an organization. It is identified that centralized network system can be effectively implemented within 15.4 weeks. The project implementation starts on 22nd April 2018 and will get finish by 5th September 2018. The objective of the project are listed below:
The project requirements are mainly categorized into functional requirements and non-functional requirements.
Functional requirements
The functional requirements of the project are listed below:
Data access: Proper facility of data access must be given to the authorized users so that data and information related with the organization can be easily managed [3].
Authentication: Proper authentication facility must be provided by the newly implemented network system so that unauthorized users cannot be able to access the data and information.
Non-functional requirements
The non-functional requirements of the project are listed below:
Speed: Appropriate speed must be provided by the network system so that data can be easily accessed from any of the branch of the organization [5].
Reliability: The network system that will be implemented must be reliable so that the information can be handled as well as managed quite effectively.
In-scope:
The in-scope of the project are as follows:
Out-scope:
The out scope of the project are listed below:
The estimated timeline of the project is around 15.4 weeks. The detailed timeline of the project is provided in the table below:
|
Task Name |
Duration |
Start |
Finish |
|
Implementation of centralized network system |
15.4 wks. |
Tue 22-05-18 |
Wed 05-09-18 |
|
Initiation phase |
1.8 wks. |
Tue 22-05-18 |
Fri 01-06-18 |
|
Development of business case |
2 days |
Tue 22-05-18 |
Wed 23-05-18 |
|
Undertaking feasibility study |
3 days |
Thu 24-05-18 |
Mon 28-05-18 |
|
Establishing charter |
2 days |
Tue 29-05-18 |
Wed 30-05-18 |
|
Appointing team members |
2 days |
Thu 31-05-18 |
Fri 01-06-18 |
|
Milestone 1: completion of initiation phase |
0 days |
Fri 01-06-18 |
Fri 01-06-18 |
|
Planning phase |
3.8 wks. |
Mon 04-06-18 |
Thu 28-06-18 |
|
Development of project plan |
3 days |
Mon 04-06-18 |
Wed 06-06-18 |
|
Development of resource plan |
4 days |
Thu 07-06-18 |
Tue 12-06-18 |
|
Development of financial plan |
3 days |
Wed 13-06-18 |
Fri 15-06-18 |
|
Development of risk management plan |
2 days |
Mon 18-06-18 |
Tue 19-06-18 |
|
Development of quality plan |
3 days |
Wed 20-06-18 |
Fri 22-06-18 |
|
Development of procurement plan |
2 days |
Mon 25-06-18 |
Tue 26-06-18 |
|
Development of communication plan |
2 days |
Wed 27-06-18 |
Thu 28-06-18 |
|
Milestone 2:Completion of planning phase |
0 days |
Thu 28-06-18 |
Thu 28-06-18 |
|
Requirement analysis phase |
3 wks. |
Fri 29-06-18 |
Thu 19-07-18 |
|
IP address analysis |
3 days |
Fri 29-06-18 |
Tue 03-07-18 |
|
Sub netting |
2 days |
Wed 04-07-18 |
Thu 05-07-18 |
|
Identification of network devices |
2 days |
Fri 06-07-18 |
Mon 09-07-18 |
|
Identification of network cables |
3 days |
Tue 10-07-18 |
Thu 12-07-18 |
|
Identification of software |
2 days |
Fri 13-07-18 |
Mon 16-07-18 |
|
Identification of servers |
3 days |
Tue 17-07-18 |
Thu 19-07-18 |
|
Milestone 3:Completion of requirement analysis phase |
0 days |
Thu 19-07-18 |
Thu 19-07-18 |
|
Designing phase |
1.8 wks. |
Fri 20-07-18 |
Wed 01-08-18 |
|
Logical network design |
5 days |
Fri 20-07-18 |
Thu 26-07-18 |
|
Physical network design |
4 days |
Fri 27-07-18 |
Wed 01-08-18 |
|
Milestone 4: Completion of designing phase |
0 days |
Wed 01-08-18 |
Wed 01-08-18 |
|
Implementation phase |
3.2 wks. |
Thu 02-08-18 |
Thu 23-08-18 |
|
Placing hardware |
2 days |
Thu 02-08-18 |
Fri 03-08-18 |
|
Cabling |
2 days |
Mon 06-08-18 |
Tue 07-08-18 |
|
IP allocation |
3 days |
Wed 08-08-18 |
Fri 10-08-18 |
|
Device connection |
4 days |
Mon 13-08-18 |
Thu 16-08-18 |
|
Deployment of servers |
5 days |
Fri 17-08-18 |
Thu 23-08-18 |
|
Milestone 5: Completion of implementation phase |
0 days |
Thu 23-08-18 |
Thu 23-08-18 |
|
Testing phase |
0.8 wks. |
Fri 24-08-18 |
Wed 29-08-18 |
|
Network speed testing |
1 day |
Fri 24-08-18 |
Fri 24-08-18 |
|
Congestion testing |
1 day |
Mon 27-08-18 |
Mon 27-08-18 |
|
Performance testing |
1 day |
Tue 28-08-18 |
Tue 28-08-18 |
|
Milestone 6: Completion of testing phase |
1 day |
Wed 29-08-18 |
Wed 29-08-18 |
|
Closure phase |
1.2 wks. |
Wed 29-08-18 |
Wed 05-09-18 |
|
Post-project review |
3 days |
Wed 29-08-18 |
Fri 31-08-18 |
|
Stakeholder sign off |
2 days |
Mon 03-09-18 |
Tue 04-09-18 |
|
Documentation |
1 day |
Wed 05-09-18 |
Wed 05-09-18 |
The resources that are needed for the project are listed below:
Financial resources: It is identified that budget of around $63,072 is needed in order to implement the centralized network system.
Human resources: The human resources who are involved in the project include:
|
Resource Name |
Std. Rate |
|
Project manager |
$ 40.00/hr. |
|
Project planner |
$ 35.00/hr. |
|
Network engineer |
$ 35.00/hr. |
|
Network consultant |
$ 35.00/hr. |
|
Network analyst |
$ 35.00/hr. |
|
Network designer |
$ 35.00/hr. |
|
System engineer |
$ 35.00/hr. |
|
Tester |
$ 33.00/hr. |
|
Financial manager |
$ 32.00/hr. |
|
Hr. manager |
$ 32.00/hr. |
|
Project sponsor |
$ 0.00/hr. |
Hardware and Software: The hardware and software that are needed are listed in the table below:
|
Devices |
Count |
|
Server |
4 |
|
Router |
4 |
|
Switch |
5 |
|
Firewall |
1 |
|
Wireless Access point |
3 |
Figure 2: Gantt chart
(Source: Created by Author)
Figure 3: Network diagram
(Source: Created by Author)
The estimated cost of the project is around $63,072. The detailed budget of the project is listed in the table below:
|
Task Name |
Duration |
Resource Names |
Cost |
|
Implementation of centralized network system |
15.4 wks. |
$ 63,072.00 |
|
|
Initiation phase |
1.8 wks. |
$ 2,480.00 |
|
|
Development of business case |
2 days |
Project manager |
$ 640.00 |
|
Undertaking feasibility study |
3 days |
Financial manager |
$ 768.00 |
|
Establishing charter |
2 days |
Project planner |
$ 560.00 |
|
Appointing team members |
2 days |
Hr. manager |
$ 512.00 |
|
Milestone 1: completion of initiation phase |
0 days |
$ 0.00 |
|
|
Planning phase |
3.8 wks. |
$ 5,320.00 |
|
|
Development of project plan |
3 days |
Project manager |
$ 960.00 |
|
Development of resource plan |
4 days |
Hr. manager |
$ 1,024.00 |
|
Development of financial plan |
3 days |
Financial manager, Project sponsor |
$ 768.00 |
|
Development of risk management plan |
2 days |
Tester |
$ 528.00 |
|
Development of quality plan |
3 days |
Network analyst |
$ 840.00 |
|
Development of procurement plan |
2 days |
Project manager, Project sponsor |
$ 640.00 |
|
Development of communication plan |
2 days |
Project planner |
$ 560.00 |
|
Milestone 2:Completion of planning phase |
0 days |
$ 0.00 |
|
|
Requirement analysis phase |
3 wks. |
$ 4,200.00 |
|
|
IP address analysis |
3 days |
Network consultant |
$ 840.00 |
|
Sub netting |
2 days |
Network consultant |
$ 560.00 |
|
Identification of network devices |
2 days |
Network consultant |
$ 560.00 |
|
Identification of network cables |
3 days |
Network consultant |
$ 840.00 |
|
Identification of software |
2 days |
Network consultant |
$ 560.00 |
|
Identification of servers |
3 days |
Network consultant |
$ 840.00 |
|
Milestone 3:Completion of requirement analysis phase |
0 days |
$ 0.00 |
|
|
Designing phase |
1.8 wks. |
$ 5,040.00 |
|
|
Logical network design |
5 days |
System engineer, Network designer |
$ 2,800.00 |
|
Physical network design |
4 days |
System engineer, Network designer |
$ 2,240.00 |
|
Milestone 4: Completion of designing phase |
0 days |
$ 0.00 |
|
|
Implementation phase |
3.2 wks. |
$ 33,440.00 |
|
|
Placing hardware |
2 days |
Network analyst, Network engineer, System engineer |
$ 1,680.00 |
|
Cabling |
2 days |
Network analyst, Network engineer, System engineer, Hardware[1],Software[1] |
$ 21,680.00 |
|
IP allocation |
3 days |
Network analyst, Network engineer, System engineer |
$ 2,520.00 |
|
Device connection |
4 days |
Network analyst, Network engineer, System engineer |
$ 3,360.00 |
|
Deployment of servers |
5 days |
Network analyst, Network engineer, System engineer |
$ 4,200.00 |
|
Milestone 5: Completion of implementation phase |
0 days |
$ 0.00 |
|
|
Testing phase |
0.8 wks. |
$ 10,792.00 |
|
|
Network speed testing |
1 day |
Tester |
$ 264.00 |
|
Congestion testing |
1 day |
Tester, Additional cost[1] |
$ 10,264.00 |
|
Performance testing |
1 day |
Tester |
$ 264.00 |
|
Milestone 6: Completion of testing phase |
1 day |
$ 0.00 |
|
|
Closure phase |
1.2 wks. |
$ 1,800.00 |
|
|
Post-project review |
3 days |
Project manager |
$ 960.00 |
|
Stakeholder sign off |
2 days |
Project planner |
$ 560.00 |
|
Documentation |
1 day |
Project planner |
$ 280.00 |
|
Factor identification |
Purpose |
Analyzing quality |
Quality control |
|
Improper facility of training |
Due to inappropriate facility of training, the project team member’s faces quite difficulty in finishing the project successfully and as a result, quality of the project can be compromised. |
The quality of training that is provided is poor is generally determined by the quality of performance of the project. |
Proper facility of training must be given to the project team members. |
|
Poor quality of hardware |
It is identified that the quality of hardware that is used within the project is of poor quality and as a result, it become quite difficult to provide the appropriate quality of project. |
The quality test reflects that the hardware that are utilized is of poor quality. |
Proper quality test must be undertaken before utilizing the hardware within the project. |
|
Stakeholder |
Power |
Interest |
|
Project manager |
High |
High |
|
Planner |
High |
High |
|
Network engineer |
High |
High |
|
Network analyst |
Low |
High |
|
Network consultant |
Low |
High |
|
Network designer |
Low |
High |
|
System engineer |
High |
High |
|
Project Tester |
Low |
High |
|
Financial manager |
Low |
Low |
|
Human resource manager |
Low |
Low |
|
Project sponsor |
High |
High |
|
Audience |
Message |
Vehicle |
Frequency |
Responsibility |
|
Project team members |
Information about the objectives as well as scope of the project is discussed |
Face to face |
Once |
Project manager |
|
IT team members |
Discusses about the challenges and difficulties that they generally face in implementing centralized network system |
Email, face to face |
Weekly |
Technical engineer |
|
Project planner |
The project manager discusses about the project status report |
Email, face to face |
Monthly |
Project manager |
|
Risk |
Description |
Impact |
Probability |
Mitigation |
|
Inappropriate budget estimation |
The budget that is estimated for the project is not done properly and as result, financial issues occur. |
High |
High |
Market analysis must be undertaken for estimating budget properly. |
|
Improper tracking of project schedule |
Inappropriate schedule tracking leads to schedule slippage which further can cause delays within the project completion |
High |
High |
It is very much necessary to track the schedule on regular basis. |
|
Inexperienced project managers |
If the project managers are not skilled and experienced, it is quite difficult for them to finish the project on time due to improper management. |
Medium |
Medium |
Recruitment of skilled and experienced project managers would help in resolving the issue. |
|
Inappropriate configuration |
If the configuration us not done accurately then there is chance of technical issue. |
High |
High |
It is quite necessary to configure the system accurately |
After proper ethical analysis, it is identified that the ethical issues that are associated with the centralized network system are as follows:
Data loss: If the data are lost due to any technical challenges then it can also cause ethical challenges as the privacy of the customers can be leaked [7].
Data access by third party: If some third party due to absence of authentication accesses the confidential information of the organization then it can lead to ethical issue.
The activities that are generally executed for the deployment of the centralized network system is provided in the table below:
|
Task Name |
Duration |
|
Implementation phase |
3.2 wks. |
|
Placing hardware |
2 days |
|
Cabling |
2 days |
|
IP allocation |
3 days |
|
Device connection |
4 days |
|
Deployment of servers |
5 days |
|
Testing phase |
0.8 wks. |
|
Network speed testing |
1 day |
|
Congestion testing |
1 day |
|
Performance testing |
1 day |
The project “implementation of centralized network system will be implemented” within 15.4 days. However, the project manager wants to have earlier completion date of the project by 2 weeks and therefore the project is crashed for 2 weeks [5]. After crashing, it is identified that the entire project will get finished within 13.4 weeks instead of 15.4 weeks and thus the entire duration of the project is reduced by 2 weeks. The reduced duration is reflected with the help of the screenshot that is provided below
|
Stakeholder |
Name |
Signature |
|
Project manager |
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|
|
Planner |
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|
Network engineer |
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|
Network analyst |
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|
Network consultant |
Please fill> |
Please fill> |
|
Network designer |
Please fill> |
Please fill> |
|
System engineer |
Please fill> |
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|
Project Tester |
Please fill> |
Please fill> |
|
Financial manager |
Please fill> |
Please fill> |
|
Human resource manager |
Please fill> |
Please fill> |
|
Project sponsor |
Please fill> |
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It is found that the entire project will be completed within the timeframe of 13.2 days after crashing. All the project activities will be executed successfully within the duration that is mainly expected in the initial phase of the project [3]. Moreover, it is identified that the implemented network system provides proper benefits to the organization however, in spite of the advantages it is identified that number of security challenges can occur. In order to resolve the challenges following recommendations are provided:
Authentication: Unauthorized users should provide appropriate facility of authentication for avoiding access of data.
Maintenance: Proper maintenance facility should be provided for the improvement of the network system within the organization.
References
[1] Heldman, K.PMP: project management professional exam study guide. John Wiley & Sons, 2018.
[2] Joslin, R. and Müller, R. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392, 2015.
[3] Kerzner, H. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons, 2017.
[4] Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P.Project risk management methodology for small firms. International journal of project management, 32(2), 327-340, 2014.
[5] Mir, F.A. and Pinnington, A.H .Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217, 2014.
[6] Samset, K. and Volden, G.H. Front-end definition of projects: Ten paradoxes and some reflections regarding project management and project governance. International Journal of Project Management, 34(2), pp.297-313, 2016
[7] Sánchez, M.A. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, pp.319-330, 2015.
[8] Sharbatoghlie, A. and Sepehri, M. An Integrated Continuous Auditing Project Management Model (CAPM). In 4th International Project Management Conference, 2015
[9] Svejvig, P. and Andersen, P. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290, 2015
[10] Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783, 2015.
[11] Too, E.G. and Weaver, P. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394, 2014
Answer:
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