In the present context it has been monitored that in order to gain competitive advantages and ensure continuous growth the organizations need to keep up with the technological advances that are taking place in the organizational fronts. In addition to this it has also been noticed that the organizations that have effectively and efficiently implemented information technology have been successful in managing their production in a more cost effective manner along with being more productive while using less number of workforce (Laudon & Laudon, 2016). In this regard, it can be said that by implementing information system the organizations are able to work with more efficiency along with gaining competitive advantages. The report hence will focus on the role as well as importance of information system in the process of organizational management. In addition to this, the report will also focus on the strategies and polices that are to taken up by adopting information system in an organizational scenario.
It can be monitored that by implementing an effective information system an organization is able to establish efficient frameworks and strategies in order to increase efficiency of the organization along with maintaining the leadership and harmonious organizational management (Bajdor & Grabara, 2014). Moreover, it is also to be monitored that by adopting information system in a more effective manner the organizations are able to bring necessary changes in the organizational environment. In this regard, the impacts of information system on organizational change, management as well as competitive advantages are to be analyzed.
Information system plays an important role the organizational management. In this regard it can also be mentioned that the by employing the information system an organization will be able to understand the necessities of change within the organization. It also to be mentioned that organization will be able to identify the factors that are affecting the performance of the employees (Isberg et al., 2013). Hence by employing information system it can be said that the managers of an organization will be able to implement direct feedback system in order to obtain feedbacks from thee consumers. In addition to this, it can be said that the information system enables an organization to substitute the products and services according to the demands and needs of the customers. It is also to be mentioned that by taking help from the information system organizations are able to increase productivity by making technological advancements. In addition to this it is also to be mentioned that the information system is also helpful in increasing organizational communication. It can be understood that in order to bring organizational change, communication amongst the employees and managers is highly important (Demir & Krajewski, 2013). Information system hence not only helps in conveying the aims and goals of the management to the employees, but it also helps the organization to understand the views and feedbacks of the employees regarding the change process.
It has been noticed that information system creates great impact on the overall management of the organization. It is to be noticed that the managerial functions have effectively taken up the frameworks of information technology. In this regard it can be said that the by adopting the information technology the management of an organization will be able to identify the diverse needs of the organization. It has been noticed that the organizations that have adopted management information system have been successful in identifying the diverse needs by implementing analysis system, query and modelling system (Höhn et al., 2014). In addition to this, it can also be noticed that the organizations that employ information technology are becoming capable of effective and successful in the process of decision making. In this regard, it is also to be mentioned management information system is helpful in performing day to day planning, clerical transaction and scheduling organizational activities. In addition to this it is also to be noticed that the management information system is also highly effective in managing the overall production as well as finance and marketing strategies that are effective for the organization. Moreover, it is also to be monitored that the information technology is highly effective in bringing affectivity to the organization functions and the overall system.
It can easily be understood that information system is to be regarded as highly efficient in maintaining organizational affectivity and overall functioning. Along with the process of globalization and increasing technological advancement it has been noticed that information technology has taken highly significant role in running an organization in an effective manner. In addition to this it can be noticed that by implementing the frameworks of information technology an organization is able to not only function inn an effective manner, but also gain competitive advantage over other organizations (Klukas, Chen & Pape,). By employing the technological advancement an organization is able to outperform its rivals. In addition to this, it has also been noticed that the process of implementing technological advancements within an organizational scenario companies becomes capable of analyzing the demands of the consumers along with the situation of the present market. In addition to this information system is also plays significant role providing future strategies that can be helpful in gaining competitive advantage over other organizations.
In this regard it is also to be mentioned that by adopting information system the organizations will be able to implement the functions and benefits of leadership in a more cost effective way (Shelestov et al., 2013). Many of the organizations are using information system in their supply chain management in order to obtain direct responses from the customers by incorporating an efficient response system.
Management information system plays an important role in the overall functioning of the organization. It is to be mentioned that the management information system is used by the organizations in order to ensure efficient mode of data collection. Information system helps the process of collection of data from various sources in an effective manner (Liu, Liang & Wang, 2016). Moreover, it has been monitored that within an organizational scenario management information system is not only helpful in gathering relevant information for the organization but it is helpful in fulfilling the needs of information of the individual employees. Hence, the role of management information system can be analyzed in the following manner;
Hence, it can be understood that the management information system plays an effective role in the overall operation, management and administration of an organization.
For an organization that is aiming at maintaining its long term sustenance it is noticeable that the organization needs to take up effective policies in order to secure the strategies and plans that organization is adopting. It is to be understood that the organization needs to identify the possible threats that the organizations might face.
It is to be noticed that the reasons of security lapses and failure to use the information system information system in an effective manner are the results of indiscipline amongst the employees of the organization. Many a times it is noticed that the employees are faltering to maintain the discipline off the employees (Ferguson & Lonstein, 2013). As a result of this the employees are misusing the information and data of the organization for their personal benefits. This can create serious threats of data piracy for the organization.
Lack of seriousness and sense of responsibility hampers an organization to a great extent. In this regard it is to be mentioned that the organization needs to take up effective strategies and measures in order to reduce the practices of carelessness. It has been noticed that as a result of the carelessness and manhandling of the information system framework. In addition to this, it is to be noticed that the employees who have less expertise in handling the system are often incapable of maintaining the security of the information system (Kushniruk et al., 2013). As a result of these carelessness and inefficiencies the companies that are using information system are prone to risks of information theft. In this regard it is to be mentioned that the organization needs to employ proper training programs and workshops in order to increase the knowledge and efficiency of the employees regarding the information system.
Another important factor that is to be regarded as affecting the information system of an organization is the usage of mobiles and other personal devices in order to share that and information of the organization. Many a times it has been noticed that these devices are vulnerable to security lapses and virus attacks. As a result of these many a times the organizations face severe consequences and incidents of data theft.
In order to analyze the effectiveness of the information system it can be noticed that the global perspectives of the information system is also to be analyzed. It has been noticed that Woolworths has implemented information system in the in the process of organizational transaction (Turel, 2015). In this regard it can be understood that the organization will be able to increase the growth along with increasing the economic growth of the country. As the company is marinating business with foreign investors along with international suppliers, it can be understood that the foreign direct investment of the country is also being influenced.
It has been noticed that by using information system it can be monitored that the organizations are able to gather and utilize information in an effective manner. In addition to this, it is also to be noticed that the information system plays effective roles in organizational planning and implementing effective strategies. However, it is also to be noticed that as a result of inefficient usage of the information system can create significant risks for the organization. It is noticed that due to the inefficient usage of the information system the risks of vulnerability increases to a great extent (Argyris, 2017). In this regard it is also to be mentioned that the inefficient and careless usage of the information system aggravates the chances of security threats as well as risks of increasing vulnerability of the information. It is to be noticed that in order to ensure security of the information and organizational planning, the management of the organizations need to abide by the ethical rules and regulations of the information system. The primary importance should be given to the limiting unethical practices and accessing official information from personal devices (Kuperman et al., 2013). In addition to this it can be monitored that the organizations that information system need to abide by the policy of information communication technology. In addition to this it is also to be mentioned that the organizations adopting and implementing the information system are also required to information system ethics and security in order to avoid the possibilities of information theft and other unethical practices (Argyris, 2017). In addition to this it is also to be mentioned that the companies need to be aware of the chances of piracy of not only information, but also of the ideas and organizational strategies. In this regard it is also it is also to be mentioned that of the biggest threats that the organizations might face is the infringement of the copyrights. Many of the companies face severe consequences as a result of copyright infringement.
In order to analyze the effectiveness of the information system within an organizational scenario it can be mentioned that the framework is not only helpful in order to bring organizational change but it is also effective in generating effective strategies in order to increasing effectiveness of the organization. In this regard it is also to be mentioned that the by implementing strategies of information system organizations are able to implement multiple frameworks within the organization (Saaty & Kearns, 2014). In this regard, example of Woolworths can be taken as an organization that is aiming at implementing ERP within the organization. It is to be mentioned that being one of the largest multinational organizations of the country, Woolworths has already implemented ERP framework in multiple segments of organizational planning and strategies. In the present scenario the organization is aiming at implementing ERP in the process of supply chain management. To explain it furthermore it can be said that the organization is aiming at take up ERP in order to introduce automation in the process of placing orders for the raw materials (Argyris, 2017). In addition to this, it has been noticed that Woolworths is also aiming at increasing transparency and efficiency in the process of maintain details of the employees. In this regard a detailed analysis of the strengths and weaknesses of the system that is to be adopted by the organization is to be done.
Strength:
It is to be monitored that in order to maintain the continuous growth and long term sustenance of the organization the information system as well as the ERP framework plays an important role. By implementing the ERP framework an organization will be able to increase the overall efficiency of the organization (Saaty & Kearns, 2014). Moreover, it can be said that the ERP framework is highly effective in establishing a long term vision of the organization.
Weakness:
One of the major weakness of the organization is the lack of understanding of the technologies. It is to be noticed that the employees of the organization most of the cases lack the sense of understanding regarding the new technologies (Kuperman et al., 2013). It is also to be mentioned that the organization may face restrains from the end of the employees regarding the changes in the functionality and strategies that will be brought as a result of implementation of ERP.
Opportunities:
By implementing ERP framework the organization will be able to implement the supply chain management in a more effective manner. In this regard it is also to be mentioned that the process of implementing ERP will ensure more effective and efficient maintenance of the entire process (Argyris, 2017). The ERP system will help the organizational workflow to a great extent.
Threats:
One of the major threats of implementing ERP in the organizational framework, especially in the supply chain management is the threats of data and information piracy (Kuperman et al., 2013). In addition to this, it is also to be noticed that the presence of high competition and usage of high technologies by the competitors can pose as threats to Woolworths.
In this regard it is also to be mentioned that the external factors and implementation of the information system as well as the ERP framework within the organizational scenario. A PEST analysis is to be done in order to understand the potential external influences.
Political:
It is to be noticed that by implementing information system within the organizational scenario, risks of leakage of personal information of the employees as well as the stakeholders of the organization increase to a great extent (Turel, 2015). Hence, the local as well as the state government play important role in generating effective rules and regulations to ensure safety of information.
Economic:
It is to be noticed that by implanting information system within the organizational scenario it is to be noticed that along with the economic growth of the organization, the economy of the country (Kuperman et al., 2013).
Social:
Implementation of information system can create impact of the society as well. It can be understood that by using information system the organization will be able to perform the works more efficiently and by using lesser workforce. As a result it can create a crisis regarding less employment.
Technological:
Technological advancement is another key factor that will create significant impact on the information system framework.
Conclusion
To conclude, it can be said that the information system is highly significant and important in increasing the efficiency and sustenance of the organization. One of the major technological advancement that the organizations are presently adopting is the usage of information system. It has been noticed that the by employing the frameworks of information system the companies are bale to not only make technological advancement but also have been able to maintain cost effectiveness in the entire procedure.
Reference
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