SAP Business One Implementation For IPics: Project Plan Documentation

Aims

The deployment of the improved functional development actor would be aligned for forming the improved functional and effective development model (Snyder 2014). The integration of the operations would be helpful for forming the alignment of the project management principles and technology development on a single platform. The successive deployment of the operations would be helpful for using effective project plan development for the integration and operations. The integration of the activities had formed for the integration of the successive and obsolete development model. The integration of the project management is helpful for forming the alignment of the activities so that expected project outcome attenuation.

The following assignment is a project plan documentation that has considered the effective and emissive development of the project of SAP Business One Implementation for iPics. The deployment of the operations would be helpful for forming the cohesive disintegration of the activities. The project schedule and approach of forming the project has been mentioned in this project that could be helpful for forming the development of the operations. The analysis of the effective and improved project integration would be helpful for the listing the activities in phase divisions for ensuring that the project plan is developed. The risk management, resource division, budget allocation, and communication plan development has been helpful for forming the support of the improved documentation and report.

Aims: The project of SAP Business One Implementation for iPics comprises of developing effective project management activities and aligns them proactively for the formation of the improved reporting. The project aims for utilizing the project management principles and functions for developing effective processes in the organization. The supportive development of the functions would allow the management of information and data on an integrated platform.

Objectives: The objectives of the SAP Business One Implementation for iPics project are,

• To implement SAP Business One for the information and data processing in the organization
• To develop the project plan along with effective budget estimation and resources allocation
• To converge the principles of project management and deploy the implementation of the improved operations in the organization

Deliverables: The project of SAP Business One Implementation for iPics is deployed for forming the development and integration of the activities for the project. The successful and cohesive deployment of the activities would be helpful for integrating the operations of the activities and it would also allow the formation of the operations. The formation of the project comprise of the following deliverables,

Feasible Project Plan-> The development of the feasible project plan is the primary deliverable of the project initiation phase along with the resource allocation, and project expense budget. The measurement process for the feasibility of the project plan includes revenue generation, profit calculation, and NPV analysis.

Objectives

Acceptable Design-> The design made for SAP business one implementation in iPics would be tested by the help of simulation testing. The design would be simulated for listing the possible issues and compatible design of the system made.

Accurate Implementation Plan-> The implementation plan holds an integrated position in listing out the deployment of the improved functional analysis. The support and development of activities is largely responsible for forming the progress of the business development activities. The system testing of functions and UI can be used for testing.

Appropriate Documentation-> It is important for forming accurate final documents for the project and the alignment of the functions would allow the integration of the successive development of the operations. The documentation process would involve the formation of the improved functional and operational plan for future projects.

The project of SAP Business One Implementation for iPics includes the development of the SAP business one compatible with iPics and implementing them for improving their performances. The project aims for utilizing the project management principles and functions for developing effective processes in the organization. The supportive development of the functions would allow the management of information and data on an integrated platform. The successful and cohesive deployment of the activities would be helpful for integrating the operations of the activities and it would also allow the formation of the operations. The development of the feasible project plan is the primary deliverable of the project initiation phase along with the resource allocation, and project expense budget.

The project scheduling had been done following the traditional waterfall model for development and analysis (Tomanek and Juricek 2015). The deployment of the improved waterfall model had helped in forming the management of the operations and classifying the deployment of the improved functional development. The formation of the improved functional development was resulted due to the formation of the support and development of the operations. The integration of the supportive project development methodology was supported by the principles of project management. The scheduling and planning approach of the PMBOK and Prince2 were used for listing the development of the project activities.

The project schedule comprises of dividing the complete project in 6 work packages namely project initialization, procurement agreement documentation, installation of server and testing, integration of data, testing phase, and training and documentation. Each of the phase comprises of forming an effective and improved list of activities for forming the improved project integration management. The project initialization consists of analysis of requirements, documentation of project charter, project initiation documentation, and documents approval. The procurement agreement documentation consists of agreement with contractor, agreement with quick cables, and order is placed at Frida systems. The installation of server and testing consists of server room is refurnished, cables are laid, cables are installed, server is delivered, server is tested, and server is installed. The integration of data includes conversion of data, data extraction, cleansing of data, data is converted and imported into SAP business one, installation of system, and pos and ecommerce system is integrated. The testing phase includes testing for user interface, black box testing, white box testing, complete system beta test, and documentation of testing results. The training and documentation includes user manuals are developed, training programs are made, training process is delivered, development of final documents, sign off the final documents, and payment is completed. The final activity of the project is its closure or project closed.

Deliverables

The following is the schedule for the project of SAP Business One Implementation for iPics,

WBS	Task Name	Duration	Start	Finish
0	SAP Business One Implementation for iPics	81 days	Mon 7/23/18	Mon 11/12/18
1	Project Initialization	9 days	Mon 7/23/18	Thu 8/2/18
1.1	Analysis of requirements	2 days	Mon 7/23/18	Tue 7/24/18
1.2	Documentation of Project Charter	3 days	Wed 7/25/18	Fri 7/27/18
1.3	Project Initiation Documentation	3 days	Mon 7/30/18	Wed 8/1/18
1.4	Documents Approval	1 day	Thu 8/2/18	Thu 8/2/18
2	Procurement Agreement Documentation	3 days	Mon 8/6/18	Wed 8/8/18
2.1	Agreement with contractor	1 day	Mon 8/6/18	Mon 8/6/18
2.2	Agreement with Quick Cables	1 day	Tue 8/7/18	Tue 8/7/18
2.3	Order is placed at Frida Systems	1 day	Wed 8/8/18	Wed 8/8/18
3	Installation of Server and Testing	9.25 days	Thu 8/9/18	Wed 8/22/18
3.1	Server room is refurnished	4 days	Thu 8/9/18	Tue 8/14/18
3.2	Cables are laid	2 hrs	Thu 8/16/18	Thu 8/16/18
3.3	Cables are installed	4 days	Thu 8/16/18	Wed 8/22/18
3.4	Server is delivered	3 hrs	Wed 8/15/18	Wed 8/15/18
3.5	Server is tested	2 days	Wed 8/15/18	Fri 8/17/18
3.6	Server is installed	5 hrs	Fri 8/17/18	Fri 8/17/18
4	Integration of data	38 days	Mon 8/20/18	Wed 10/10/18
4.1	Conversion of data	5 days	Mon 8/20/18	Fri 8/24/18
4.2	Data Extraction	5 days	Mon 8/27/18	Fri 8/31/18
4.3	Cleansing of data	5 days	Mon 9/3/18	Fri 9/7/18
4.4	Data is converted and imported into SAP business one	10 days	Thu 9/27/18	Wed 10/10/18
4.5	Installation of system	3 days	Mon 9/10/18	Wed 9/12/18
4.6	POS and ecommerce system is integrated	10 days	Thu 9/13/18	Wed 9/26/18
5	Testing Phase	11 days	Thu 10/11/18	Thu 10/25/18
5.1	Testing for user interface	2 days	Thu 10/11/18	Fri 10/12/18
5.2	Black box testing	2 days	Mon 10/15/18	Tue 10/16/18
5.3	White Box testing	2 days	Wed 10/17/18	Thu 10/18/18
5.4	Complete System Beta Test	3 days	Fri 10/19/18	Tue 10/23/18
5.5	Documentation of testing results	2 days	Wed 10/24/18	Thu 10/25/18
6	Training and Documentation	12 days	Fri 10/26/18	Mon 11/12/18
6.1	User Manuals are developed	3 days	Fri 10/26/18	Tue 10/30/18
6.2	Training programs are made	2 days	Wed 10/31/18	Thu 11/1/18
6.3	Training Process is delivered	2 days	Fri 11/2/18	Mon 11/5/18
6.4	Development of final documents	3 days	Tue 11/6/18	Thu 11/8/18
6.5	Sign off the final documents	1 day	Fri 11/9/18	Fri 11/9/18
6.6	Payment is completed	1 day	Mon 11/12/18	Mon 11/12/18
7	Project Closed	0 days	Mon 11/12/18	Mon 11/12/18

The resources of the project of SAP Business One Implementation for iPics consist of a number of human, external contractor, and material resources. These resources are required for forming the accurate and effective development of the project activities.

Human Resources of the project: Client, Project Manager, Trainer, Database Programmer, Business Analyst, Data Entry Officer, Technical Officer, Administrative Officer, and Tester.

External Contractors: Contractor (Goran), System Integrator (Shane), Technical Writer, Quick Cables, and Frida Systems.

Material Resources: Cables, Hardware and Software, Cables Installation, Delivery of Server, Platinum Server, and Construction Material. The resource usage of the project is given below,

Resource Name	Used for
Client	Documents Approval Sign off the final documents Payment is completed
Contractor (Goran)	Agreement with contractor Server room is refurnished
Quick Cables	Agreement with Quick Cables Cables are laid Cables are installed
Frida Systems	Server is delivered Server is installed
Project Manager	Agreement with contractor Agreement with Quick Cables Order is placed at Frida Systems Server room is refurnished Complete System Beta Test Sign off the final documents Payment is completed
Database Programmer	Conversion of data Data Extraction Cleansing of data
Data Entry Officer	Data is converted and imported into SAP business one System Integrator (Shane) POS and ecommerce system is integrated
Technical Writer	User Manuals are developed Development of final documents
Trainer	Training programs are made Training Process is delivered
Business Analyst	Analysis of requirements
Technical Officer	Server is tested Installation of system
Administrative Officer	Documentation of Project Charter Project Initiation Documentation
Cables	Cables are laid
Cables Installation	Cables are installed
Hardware and Software	Installation of system
Platinum Server	Server is delivered
Delivery of Server	Server is delivered
Construction Material	Server room is refurnished
Tester	Testing for user interface Black box testing White Box testing Complete System Beta Test Documentation of testing results

The RACI matrix for the project of SAP Business One Implementation for iPics is given below,

Activities Resource Name	Requirement Analysis	Development of Documents	Contract Procurement	Construction Activities	Installation of Cables	Installation of Server	Testing of Server	Data Integration	System Development	Testing
Client	I	A	A
Contractor (Goran)			I	R	I	I
Quick Cables			C		R
Frida Systems				C		R
Project Manager	C	I	R	I	A	C	A	A
Database Programmer								R	I	C
Data Entry Officer								I	C
System Integrator (Shane)							C		R	A
Technical Writer		R
Trainer
Business Analyst	R	C		A
Technical Officer					C	A	I	C	A	I
Tester	A						R			R

The budget for the project of SAP Business One Implementation for iPics includes the use of the resources and their utilization in the project. All the resources have some standard rate fixed for them. Hence, the standard rate of the project resources would be summed to form the completion of the project. The analysis of the individual project resources has helped in dividing the resources in human and material classification before calculating the project budget.

Resource Name	Resource Type	Work	Standard Rate	Cost
Client	Human	24 hrs	$0.00/hr	$0.00
Contractor (Goran)	Human	40 hrs	$165.00/hr	$6,600.00
Quick Cables	Human	42 hrs	$55.00/hr	$2,310.00
Frida Systems	Human	8 hrs	$180.00/hr	$1,440.00
Project Manager	Human	96 hrs	$195.00/hr	$18,720.00
Database Programmer	Human	120 hrs	$95.00/hr	$11,400.00
Data Entry Officer	Human	80 hrs	$60.00/hr	$4,800.00
System Integrator (Shane)	Human	80 hrs	$105.00/hr	$8,400.00
Technical Writer	Human	48 hrs	$95.00/hr	$4,560.00
Trainer	Human	32 hrs	$115.00/hr	$3,680.00
Business Analyst	Human	16 hrs	$130.00/hr	$2,080.00
Technical Officer	Human	40 hrs	$85.00/hr	$3,400.00
Administrative Officer	Human	48 hrs	$50.00/hr	$2,400.00
Tester	Human	88 hrs	$100.00/hr	$8,800.00
Cables	Material	1	$45.00	$45.00
Cables Installation	Material	1	$6,145.00	$6,145.00
Hardware and Software	Material	1	$15,000.00	$15,000.00
Platinum Server	Material	1	$12,000.00	$12,000.00
Delivery of Server	Material	1	$3,000.00	$3,000.00
Construction Material	Material	1	$5,220.00	$5,220.00
Total Budget	$120,000

The risk analysis can be done by making a risk register for analysing the factors of risk and forming the successive development of the project integration plan (Coppola, D’Ambrogio and Gianni 2016). The influence of the development of risk factor had laid on the fact that specific and crucial project risk assessment could be implemented. The risk analysis would help in identifying the potential risks of the project, classifying them on basis of likelihood and severity, and developing potential response against the project development. The risk analysis would involve the classification of the risk in likelihood (almost certain, likely, possible, unlikely, and rare) and severity (critical, major, moderate, minor, and negligible). The risk assessment is given below,

Risk name	Risk Type	Likelihood	Severity	Ranking	Mitigation Strategies
Shortage of resources	Financial	Unlikely	Major	3rd	Getting some more investors or using some provisional budget allocated
Overtime Issues	Management	Likely	Minor	5th	Change Management Plan should be used
Problems in system integration	Technical	Possible	Major	2nd	Methodology for software development must be used
Conflict with contractor	Procurement	Possible	Moderate	4th	Proper Agreement Documentation must be done
Service Delivery Infringement	Operational	Likely	Critical	1st	Contractor should be contacted for service delivery

The communication matrix for the project of SAP business one implementation in iPics is given below,

No.: 1 Communication Method: Progress Reports Target Audience: Client Purpose: Project progress Frequency: Weekly Owner: Project Manager

No.: 2 Communication Method: Test Reports Target Audience: Developer Team Purpose: Testing results Frequency: Quarterly Owner: Tester

No.: 3 Communication Method: Reports Target Audience: Accounts department Purpose: Estimation records Frequency: Monthly Owner: Budgeter

No.: 4 Communication Method: System Design Document Target Audience: IT team Purpose: System Design Frequency: Once Owner: Designer

No.: 5 Communication Method: Procurement Document Target Audience: Contractor Purpose: Contractor Agreement Frequency: Once Owner: Project Manager

No.: 6 Communication Method: Resource Allocation Book Target Audience: Project Team Purpose: Work Division among team Frequency: Once Owner: Budgeter

No.: 7 Communication Method: Report Target Audience: Client Purpose: Project Plan Proposal Frequency: Twice Owner: Planner

No.: 8 Communication Method: Verbal Speech Target Audience: Project Manager Purpose: Project Initial Requirements Frequency: Once Owner: Client

 

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