The concept phase is considered to be important as it is the phase in which the project managers generally define the project scope as well engage in hiring the project team members for finishing the work of the project. It is found that with clear definition of the project as well as proper skilled team members, the success of the project can be easily achieved (Serra and Kunc 2015). Furthermore, it is found that project charter is also developed in the concept project phase and the information that are present in the charter are quite helpful is accomplishing the project objectives
1.1.2 Information required for gathering in scoping phase
The information that are generally required to be gathered within the entire scoping procedure are generally provided below:
1.1.3 Issues come up in the project scoping stage
The issues that come up in the scoping stage of the project are generally elaborated below:
The project charter mainly assists in clarifying as well as documenting the expectations of the project stakeholder. It is identified that the charter of the project generally assists in designing the boundaries of the project as well as the project methodology that are required for executing the project successfully (Hornstein 2015). It generally authorizes the existence of the project and generally helps in providing proper reference source for the future.
1.1.5 Is development of charter is worth all the time and effort
Yes, the development of project charter is worthful all the time. This is because project charter is the most important document of the project that generally include information related with the project background, about the project objectives and about the alignment of the project with the organizational objectives (Todorovic et al. 2015). It is identified that the charter helps in recognizing the existence of the project, defining the initiation date of the project, helps in setting the foundation of the project as well as project boundaries. All this information is very much helpful in executing the project quite successfully which reveals that project charter is important all the time.
Tutorial 2
2.1 Activity 1: The concept stage
2.1.1 Reason behind the importance of concept stage in the project success
It is found that the concept stage of the project is quite important and they are mainly helpful in accomplishing the project success. The main reason behind it is that the charter of the project mainly elaborates information related with the project scope as well as about the skilled team members who will be generally hired for the project. All this information is quite helpful in proceeding with the various stages of the project so that the completion of the project is achieved within the expected time and budget successfully.
2.1.2 Concept stage in work projects
It is found that in work projects, the concept stage is completed as well as designed properly. It is identified that in the concept stage related with the work project, proper information related with the business case is provided (Too and Weaver 2014). In addition to this, the concept stage includes feasibility analysis, project charter, appointment of team members as well as other information related with the project. All this information is helpful in further proceeding with the project.
2.1.3 Reason of poor completion of the concept stage
The main reason behind the poor completion of the concept stage is mainly because of improper analysis of the project feasibility as well as lack of information about the project within the charter (De Carvalho et al. 2015). In addition to this, if the team members who are hired in the concept phase are not experienced then it be quite problematic to finish the work of the project.
2.2 Activity 2: SMART Objectives
2.2.1 Project goal
The goal of the project is to construct an additional production capacity within the organization “Hucks” in order to minimize the issues and challenges that the organization generally faces due to lack of space for the manufacturing purpose.
2.2.2 Development of five to six objectives using the SMART technique
The objectives of the project by utilizing the SMART criteria for the Hucks organization are generally illustrated below:
Specific: The objective is to construct an additional production capacity for the organization “Hucks” in order to provide proper space for the manufacturing area.
Measurable: It is identified that the project that is undertaken by the organization will be successfully completed within the time period of 30 weeks.
Attainable: It is found that the goal of the organization is successfully attainable by the organization within the specified time and budget.
Relevant: It is found that proper facility of training should be available for the team members for achieving success in the project.
Timely: The deadline of the project is kept flexible as well as realistic so that it can be changed during the scope creep process.
4.1.1 Conducting a PEST analysis
A PEST analysis is considered as one of the significant analyzes that is generally conducted for analyzing the extrenal macro environment that generally affects the political, economic, social as well as technological factors of the external macro environment (Ho 2014). The PEST analysis that is generally conducted on the organization “Hucks” are generally elaborated below:
Political: It is found the project has both internal as well as external politics. The internal politics that are mainly related with the project include cohesive, jealousies as well as various personal perspectives within the project. On the other hand, the external factors generally refer to the employment laws, trade restrictions, trade reforms and more.
Economic: It is found that the project that is undertaken helps in reflecting that the organization has proper financial markets, skilled level of workforce, low cost of labour which further reflects that the entire project is financially stable (Ochoa et al. 2018).
Social: It is found that there are number of social factors that are needed into consideration that generally affects the markets socially. Thus, both the advantages as well as disadvantages of the people of Australia must be properly considered in which the entire project is generally undertaken.
Technological: Proper technological factors must be properly considered within the project. The project that is mainly constructed must be maintained on a regular basis in order to avoid any type of issues as well as challenges (Ho 2014).
4.1.2 Conducting a SWOT analysis
SWOT analysis is considered as a framework that is used for evaluating the competitive position of the organization by determining the weaknesses, strengths as well as opportunities of the project (Bull et al. 2016). The SWOT analysis that is generally conducted on the Hucks organization are generally elaborated below.
|
Strengths Ø The organization has earned reputation for attractive designs of their furniture Ø Well founded reputation for supplying within milled timber |
Weaknesses Ø Lack of manufacturing space for the organization Ø Production efficiency of the organization is thwarted |
|
Threats Ø The organization can face financial issues and problems due to the construction of an additional production capacity (Jaber et al. 2015). |
Opportunities Ø The company does not need to move from its place and it generally helps in increasing the space for manufacturing Ø Improves the business of the organization. |
The key areas of concern as per their ranking is mainly reflected in the table that is mainly provided below:
|
Areas of concern |
Ranking |
|
Improper schedule of the project |
3 |
|
Lack of budget |
2 |
|
Improper management |
5 |
|
Inappropriate blueprint design |
1 |
|
Improper quality of materials |
4 |
Tutorial 5
5.1 Activity 1: Project charter competency
5.1.1 Part A: Preparation
Project rationale
It is found that the organization “Hucks” is one of the large custom furniture as well as cabinet making company that faces number of challenges as well as issues due to lack of manufacturing space. It is found that for mitigating this issue, the organization wants to construct an additional production capacity that is mainly similar to 25% of the present area. It is identified that proper opportunity will also be taken in order to install the air-conditioning for finishing the shop with the help of the additional compressor capacity. Thus, the organization wants to construct the production capacity within 30 weeks by utilizing budget of around $7,000,000.
Stakeholders
The stakeholders who are mainly associated with the project with their interest as well as drivers are generally provided in the table below:
|
Stakeholder |
Interest |
Influence |
|
Project planner |
High |
Low |
|
Financial manager |
Low |
Low |
|
Human resource manager |
Low |
Low |
|
Supervisor |
High |
Low |
|
Contractor |
High |
High |
|
Construction manager |
High |
High |
|
Quality assessor |
Low |
High |
|
Workers |
Low |
Low |
|
IT managers |
High |
High |
Project manager
The project manager who is mainly responsible of finishing the construction of additional manufacturing space are quite very much experienced. It is found that they generally have the authority of leading the entire project team for finishing the project within the assumed budget as well as time.
Project deliverables
The deliverables of the project are mainly listed below:
Information about the project
The project mainly reflects on the construction of additional production capacity in order to enhance the manufacturing area by 25% so that the organization does not face any challenges in manufacturing. It is found that the project would also helpful in providing opportunity of installing air-conditioning with proper dust-free paint as well as additional capacity of the compressor. The equipment must include proper automatic AutoCAD woodworking capacity that generally requires proper installation as well as development of software for running it successfully.
Inclusions and exclusions
The inclusion of the project is mainly listed below:
The exclusions of the project are generally elaborated below:
Issues in the project
The issues that are mainly associated with the construction of additional capacity within the organization “Hucks” are mainly elaborated below:
Improper schedule slippage: If the schedule of the project is not managed then the project managers faces number of issues in finishing the project on time.
Budget shortfall: If the resources of the resources are not used properly then the budget that is approved for the project can increase which further can increase number of financial issues within the project.
Inexperienced team members: If the team members are not experienced then they face number of problems as well as issues in handling the work that is associated with the project.
Technical issue: If the blueprint for the construction is not properly designed then it can cause number of issues and challenges in proceeding with the construction of the project.
Assumption and constraints
The assumptions that are generally made within the project are generally elaborated below:
The constraints of the project are mainly listed below:
Methodology
Agile project management methodology is mainly used in order to construct the additional capacity for the manufacturing area of the organization. It is found that this methodology is generally used in this project as this methodology generally helps in enhancing customer satisfaction as well as control on the project. Moreover, it is found that the project risks that are occur during the construction can be reduced by minimizing the risks and challenges of the project quite effectively.
5.1.2 Part B: Project charter
Project charter
Purpose
The main purpose of the project is to construct an additional production capacity within the Hucks organization in order to resolve the issues that the organization faces due to lack of manufacturing space within the organization.
Objectives
The objectives of the project are mainly listed below:
Deliverables
The deliverables of the project are mainly listed below:
Timeline of the project
It is expected that the construction of production capacity will be completed successfully within 30 weeks.
Executive milestones
The project milestones are reflected in the table that is generally provided below:
Budget
It is assumed that the entire work of the project that is the construction of the production capacity will be completed successfully by utilizing the approved budget that is around $7,000,000.
Assumptions and constraints
The assumptions of the project are generally elaborated below:
The constraints of the project are listed below:
5.1.3 Part C: Charter Authorization
Charter authorization process
It is found that the project authorization is mainly defined as one of the formal procedures that generally helps in authorizing the initiation of the project which helps in reflecting that the project will get approval for initiating with the work of the project.
Tutorial 6
6.1 Activity 1: Scope creep
6.1.1 Justification that scope creep is always detrimental to the project
No, it is identified that project scope creep is not always detrimental to the project. It is found that scope creep can also occur when the clients generally find out that the organization generally has capability of doing something much better (Pollack and Adler 2015). With this knowledge, the client generally makes changes within the project with very much little or no additional cost. In addition to this, it is found that scope creep helps in insidious growth of the project beyond the objective of the project.
6.1.2 System, processes as well as mechanism for managing the scope creep of the project
The steps or processes that that are generally utilized for managing the scope creep of the project are generally listed below:
The benefit that is achieved from the scope creep generally helps is undertaking continuous growth within the project. It is found that changes within the scope of the project generally helps in performing the work beyond the objectives of the project in order to achieve the goals and objectives of the project quite successfully (Costantino, Di Gravio and Nonino 2015). The changes that are important within the project must be successfully achieved with the help of the scope creep.
It is found that the project scope related problems as well as challenges are the points during which the project delivery when the project team generally encounters problems that would generally create impact on the scope of the project negatively. It is found that changes within the project scope generally increases the budget as well as schedule of the project.
6.1.4 Partied that are responsible for scope creep
It is found that the project manager as well as project sponsor are generally responsible for the scope creep. This is because the changes that are generally needed within the scope of the project are generally guaranteed by the project sponsor or by the higher authority of the organization.
Tutorial 7
7.1 Activity 1: Department of main roads
7.1.1 Reviewing Document
The document on project scope by the department of the main roads, pre-construction process manual states that it is very much important to understand the meaning of the project scope. The paper defines the scope of the project and generally helps in reflecting the significance of scope description.
The paper reflects that the risks which are mainly associated with the poorly defined scope of the project mainly includes inaccurate estimates within the project, uncertainty in the scope brief, unclear understanding of the project as well as delayed approval procedure. In addition to this, the paper also reflects on scoping, scope planning as well as on the process of scope verification. Furthermore, it is found that the paper showcases number of techniques of scope development which generally values management, risk management as well as value engineering reviews. It is found that there are number of critical factors that generally assists in the success of the process. Scope management plan is also elaborated successfully.
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