This essay introduces the significant role of communication in business by identifying one important concept that I have learned over the course of ten weeks. Communication in business is one of the most important aspects that determine the overall success at work. Effective communication helps in clear flow of information among the employees thereby, maintaining a transparency, reduces repetitive actions, eliminates resource wastage along with boosting the morale of the employees thereby, increasing productivity and efficiency at work. This is followed by defining each of the concepts along with explaining the importance of the concept for me in my current line of work. Upon completion of this section, section 2 formulates literature review by selecting one of the concepts selected by me from the previous section. Lastly, section three discusses two concepts in accordance with its significance for my future career aspirations in the course of five years from now.
Section 1 highlights the identification of one significant concept of each about each week from week 1 to week 10 along with identifying the concept and justifying the significance of it in my current line of work.
One of the significant concepts of week 1 is intrapersonal and interpersonal communication. Interpersonal communication is defined as the method of interaction between two individuals whereas intrapersonal communication is referred to as own feelings, thoughts and emotions. Interpersonal communication is significant, as this helps in clear flow of information between two people both at personal and professional level. Intrapersonal communication is important as this helps in planning future work or recollecting past events for improvements.
One of the significant concepts of week 2 is the listening process. The listening process is defined as the process of receiving, attending and understanding the auditory messages. The significance of active listening process is that it improves the ability of the individual to absorb and pass relevant and significant data during communication thereby, providing empathy and clarity.
One of the significant concepts of week 3 is the difference between written and verbal communication. The concept of written communication is defined as any type of message that is documented whereas non-verbal communication is defined as any kind of communication that does not involve spoken language. Written communication is important as it is easy to preserve and can be documented. On the other hand, non-verbal communication is important in creating a positive first impression in terms of body language, eye contact and behavior at workplace.
One of the significant concepts of week 4 is sentences. The concept of sentence is defined as the set of words that is complete in itself with proper meaning and contains a subject and a predicate. Sentences are important for ensuring effective communication, as it helps in conveying a meaningful message to the other party.
One of the important concepts in week 5 is writing a literature review. The concept of literature review is defined as the chapter that identifies, analyzes and interprets the already existing information in the research. The concept of literature review is important because it helps in identifying the independent and dependent variable along with mentioning relevant theories and concepts that helps in developing in-depth knowledge.
One of the most significant concepts in week 6 is communication apprehension. The concept of communication apprehension is defined as the level of fear or anxiety of an individual that is associated with real or anticipated communication with the other party. Communication apprehension is important because it helps in understanding the individual fear and anxiety for influencing one’s ability and willingness to interact.
One of the essential concepts of week 7 is intercultural communication. The concept of intercultural communication is defined as the circumstance in which people from different cultural backgrounds are involved in communication. Intercultural communication is important because it allows the individuals to deal and communicate across cultures for the individuals.
One of the important concepts of week 8 is organizational communication. The concept of organizational communication defined as the process of interaction within the specific organization. Organizational communication is significant because it helps in clear flow of information within the organization thereby, maintaining transparency, restricting repetitive actions, ensuring employee morale and satisfaction and organizational change and development.
One of the significant concepts of week 9 is to understand the difference between teams and groups. The concept of a group is defined as collection of individuals that co-ordinate their actions for conducting a specific task whereas the concept of team is defined as the collection of individuals that share a common purpose, goals and outcomes. Understanding the difference between team and group is important because teams achieve positive results and not groups.
One of the significant concepts in week 10 is assertive communication. The concept of assertive communication is defined when the individuals stand up for themselves without letting other take advantage of them and also do not take advantage of others personally. Assertive communication is significant because it allows the individuals to express themselves more effectively thereby, standing firmly for the viewpoint while respecting the rights and beliefs of the surrounding people.
Section 2 highlights the literature review based on intercultural communication that is identified in the previous section. The literature review sheds light on the current academic understanding about the significance of intercultural communication within the work environment.
The workplace is a diversified place, as it includes individuals from different cultural and religious background working together. As mentioned by MacDonald and O’Regan (2013), the concept of intercultural communication indicates the process of interaction among people belonging to diversified cultures. However, as argued by Holliday (2013), intercultural communication is defined as the dialogical process of interaction between two persons, the addressee and the addressed. The business organization or the workplace is comprised of individuals from different background that share common goals and purpose and work together for achieving it. Reports suggest that there are approximately 6000 languages in the world and a workplace consists of people speaking a variety of languages. Thus, it can be said that intercultural communication is of utmost significance at workplace, as this provides added advantages to the employees as well as the business organizations.
According to Collier (2015), intercultural communication is necessary for ensuing uninterrupted communication between the individuals at workplace. As a result, it helps in increasing employee proficiency and productivity. Effective intercultural communication provides an opportunity for the employees from different background communicate effectively at workplace thereby, keeping track of the works that has been done. As a result, the workplace is able to save resources by mitigating the chances of repetitive actions. However, as argued by Martin and Nakayama (2015), other than improving productivity and proficiency, intercultural communication at workplace also helps in promoting healthy and positive relationship at workplace thereby, establishing a positive and friendly working environment for the employees. Effective intercultural communication helps in mitigating conflicts and stress among individuals at workplace.
In addition to aforementioned significance of intercultural communication, effective leadership is fostered due to it. As commented by Jackson (2014), effective intercultural communication facilitates effective leadership, as the modern workplace comprises of individuals from a diversified culture and background. The managers are expected to lead their team with diversified workforce by establishing clear understanding of organizational aim and objectives. As a result, motivating the team irrespective the cultural background of the team members is possible due to effective intercultural communication. However, as criticized by Ladegaard and Jenks (2015), successful and effective intercultural communication provides a global business edge for the business organizations. Having employees that facilitates intercultural communication provides an opportunity for the business organizations to conduct negotiation successfully at the global market. Effective intercultural communication makes a business organization highly receptive and tolerant to different cultures thereby, ensuring competitive advantage at a global platform.
Ensuring and implementing effective intercultural communication encounters some barriers that hinders successful implementation of the process. The most common barrier for establishing effective intercultural communication is language barrier. Different cultures highlight different language that is difficult for the individuals to understand thereby, making communication an issue. In addition to, language barrier, other common barriers in intercultural communication is negative stereotypes, feelings and emotions, body language and value of time that leads to challenges in implementing effective intercultural communication (Fall et al., 2013).
However, in spite of the benefits of intercultural communication at workplace, ensuring successful intercultural communication is hindered by some challenges. As mentioned by Jenifer and Raman (2015), misunderstanding is one of the most significant challenges in intercultural communication. Misunderstanding in intercultural communication is common because of lack of understanding of the culture and beliefs thereby, misinterpreting the decision taken based on cultural influence. However, as argued by Lockwood (2015), emotional feelings attached due to the cultural differences are also a significant factor of challenges in intercultural communication. As the behavior of an individual is related to their cultural background, emotional reactions are common that lead to misunderstandings.
Thus, the literature review summarizes the current academic understanding about the significance of intercultural communication within the work environment. It can be seen that ensuring effective intercultural communication provides greater achievement at the workplace by maintaining clear of information, saving company resources, boosting employee morale, increasing productivity, giving business edge at a global level and creating a healthy and positive environment at workplace (Jaidev, 2014).
Section 3 discusses the significance of listening skills and intercultural communication for my future career aspiration by recognizing where I want to be in 5 years time from now by using listening skills and intercultural communication. Five years down the line, I want to be a manager of the company and in order to be a successful manager I need to show appropriate listening skills and practice effective intercultural communication.
In order to be a successful manager, it is important for me to have active and appropriate listening skills. One of the key responsibilities of a manager is to have the ability to lead a team of more than one individual those may have different viewpoints and perspectives to share. So, it is important for me to have active and appropriate listening skills in order to be a successful manager. Active listening skills will help me to receive, attend and understand the messages shared by the team. Active listening skills will help me to build deep trust among the team members thereby, allowing them to share their problems and issues with me. Upon listening to the concerns of the team members, I will be able to provide them suggestion, guide them, support them, clarify their doubts and boost their morale. These qualities are essential for me to be a successful manager five years down the line. In addition to, active listening skills will restrict me to jump into conclusion without listening to the entire opinion of the individual that is also a characteristic of a successful manager.
In order to be a successful manager, it is important for me to ensure effective communication. One of the key responsibilities of a successful manager is to establish a positive and healthy environment for the employees to work, as this facilitates higher employee productivity and employee proficiency. These characteristics of a successful manager can be achieved by me by ensuring effective intercultural communication. The workplace is comprises of a diversified workforce with individuals from different cultural background. Thus, facilitating effective intercultural communication will help me to mitigate cross-cultural conflicts at workplace thereby, motivating and boosting the morale of the individuals efficiently and being a successful manager five years down the line.
Thus, in this essay it can be concluded that communication in business is of utmost significance, as this ensures clear flow of information and increasing organizational performance and employee efficiency. Intrapersonal and interpersonal communication, listening process, difference between written and verbal communication, sentences, writing a literature review, communication apprehension, intercultural communication, organizational communication, to understand the difference between teams and groups and assertive communication are the ten concepts that are identified from week 1 and week 10 along with discussing their significance. The literature review section highlights the various advantages of intercultural communication at workplace such as improving productivity and proficiency, promoting healthy and positive relationship, effective leadership and providing a global business edge for the business organizations. Five years down the line, I see myself as a manager and both appropriate listening skills and ensuring effective communication will help me achieve the vision at workplace.
References:
Collier, M. J. (2015). Intercultural communication competence: Continuing challenges and critical directions. International journal of intercultural relations, 48, 9-11.
Fall, L. T., Kelly, S., MacDonald, P., Primm, C., & Holmes, W. (2013). Intercultural communication apprehension and emotional intelligence in higher education: Preparing business students for career success. Business Communication Quarterly, 76(4), 412-426.
Holliday, A. (2013). Understanding intercultural communication: Negotiating a grammar of culture. Routledge.
Jackson, J., 2014. Introducing language and intercultural communication. Routledge.
Jaidev, R. (2014). How pedagogical blogging helps prepare students for intercultural communication in the global workplace. Language and Intercultural Communication, 14(1), 132-139.
Jenifer, R. D., & Raman, G. P. (2015). Cross-cultural communication barriers in the workplace. Internafional Journal of Management, 6(1), 348-351.
Ladegaard, H. J., & Jenks, C. J. (2015). Language and intercultural communication in the workplace: critical approaches to theory and practice. Language and Intercultural Communication, 15(1), 1-12.
Lockwood, J. (2015). Virtual team management: what is causing communication breakdown?. Language and Intercultural Communication, 15(1), 125-140.
MacDonald, M. N., & O’Regan, J. P. (2013). The ethics of intercultural communication. Educational Philosophy and Theory, 45(10), 1005-1017.
Martin, J. N., & Nakayama, T. K. (2015). Reconsidering intercultural (communication) competence in the workplace: A dialectical approach. Language and Intercultural Communication, 15(1), 13-28.
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