Discuss about the Strategic Information System Implementation.
This study deals with analyzing the strategic information system that requires designing by undertaking various corporate initiatives (Walls, Widmeyer & El Sawy, 2012). In this particular assignment, emphasis has been given on strategic information system as well as advanced technologies by identifying competitive advantage to the Business Corporation. In the first part, Disk4U case had been analyzed that sells various products and services. This company intends in revamping their business operations after implementing advanced technologies. In the next part, Sungate Foods business case had been explained that is a rice producer. This particular company finds ways in bringing improvement by exploring as well as implementing various information systems within a given budget. The current segment elucidates analyzing ways of business operations of both the case companies named as Disk4U and Sungate Foods. These case studies are analyzed in the assignment separately and recommended implementing strategies such as advanced technologies as well as progressive information system through Enterprise Resource Planning.
From the given case study on Disk4U, it has been noted that Disk4Uis a Sydney based corporation that markets products like CDs and Vinyl Records. In the current environment, Disk4U is finding new ways for marketing their products to the potential customers by way of physical stores through mails and telephone orders. In other words, new online platform for distributing of products has been represented by utilizing like Ebay.This company aims at undergoing process of business expansion by enhancing the manual procedures of accounting and business reporting. This assignment case study had been analyzed from the point of view of accounting and business systems consultants whereby Disk4U should implement advanced technologies for enhancing the functions of the business enterprise as a whole.
The term Business Process Management is related with the purpose of various Enterprise Resource Planning application. From the given case study on Disk4U, it has been presumed that Disk4U should find ways in carrying out the business as well as market their products by way of using both physical and online channel for communication. Addition to that, Management of Disk4U aims at enhancing the overall business operations and check over the functionalities by way of bringing improvement of existing technology. Therefore, the analysis as well as periodic evaluation of the given aspects is aligned with the business reports that concerns with Disk4U as it assist in detecting the diverse challenges encountered by the Business Corporation.
Enterprise Resource Planning application considered as one of the business process management software that aims at helping in improving the process for resolving different inherent challenges. This can be done by transforming the various static as well as simultaneously user-driven by using Enterprise Resource Planning applications. In other words, the business process management system should have the potential in mechanizing the various types of business process. Therefore, business process concerning with the client Disk4U can essentially integrate credit control procedures as well as provisions for diverse performance indicators.
As mentioned in the case study, the business process requires monitoring as well as reporting in diverse levels of inventory, financial declarations and supplier quotation announcements aligning with the sales declarations. It is thereby viewed that management of Disk4U contemplates with refurbishing the several procedures of business prior to establishment process to Enterprise Resource Planning. This operation will be in bid for averting contagion for Enterprise Resource Planning system by having poor procedures. The management of Disk4U will be considering revisiting the entire system for streamlining of operations as well as boosting different functionalities. It is the procedures that need to be relocated as well as fundamentally constructed by the Enterprise Resource Planning system. It means executing the business process management as it will lead towards enhancement of overall performance of Business Corporation. This can be done by optimizing, executing, tracking as well as building the design at the same time (King & Sabherwal, 2012).
It requires implementing the advanced technology business process by improving business operations of firm as the management of corporation considers the enterprise applications in the most appropriate way. Addition to that, process for implementing ERP software considers as one of the type of enterprise application. Therefore, the ERP software can be utilized by the firm as well as turning that needs to be customized and evaluated data by handling the upgrades and placement.
The management of Disk4U requires considering the following trends by implementing Enterprise Resource Planning software like Mobile ERP, Social ERP as well as Could ERP and two-tier ERP. In other words, establishment of mobile ERP has the ability in helping the staff members. It is possible that the management of Disk4U can introduce the Cloud ERP by way of placing the data cloud. Management of Disk4U majorly introduces the social ERP packages that require to be added with the ERP process. Business Enterprise aims at attempting for constructing ways after incorporation of ERP system for taking care of various aspects of organizational process. It has been noted that huge and costly failures brings out change in the strategy as well as process for adopting two different tiers of Enterprise Resource Planning.
It is noted that management of Disk4U mainly find ways for assimilating the various business procedures based on data framework, mobile computation, algorithms as well as networks and process optimization after adding with scheduling process (Degraeve, Roodhooft & van Doveren, 2015). While implementing ERP application, it should consider business process management system as per the supply network design. This is the point where management of Disk4U will be considering the establishment of integration of Application Programming Interface. It can be noted from the case study that Disk4U advocates the fact whereby it is essential for using integration of API points. This will be allowed after establishing software-to-software interface considering different parties for interacting with each other after gaining prior knowledge at the time of intervention (Clemons &Weber, 2014).
For instance, various online channels of functions such as E-bayuse process after utilizing API integration. It determines the permitting in keeping the intact procedures by entering information in using credit cards as well as API integration. Therefore, Business Process Management Suite that will be used by keeping diverse facets for future evaluation procedures (Brown, Gatian & Hicks, 2015).
Several instances are taken into consideration after comprising information technology management aligning with the human resource management (Bergeron, Buteau & Raymond, 2013). It requires establishing the support services process after comprising with the cross-sectional limits within the specified period. It brings out the process for understanding the managerial capability that directs potential value in a given business organization. Business Process Management will be considering adopting software tools at the time of settling certain business concerns. It mainly enables using Business Process Management by keeping variance between workflow and BPM software. Therefore, this help in automating work in uninterrupted process after enhancing in the most appropriate way (Basu et al., 2012).
It is important to understand that support process design help in assisting support for major activities by using resources in terms of building infrastructure in given format (Boonstra, 2013). Addition to that, it act as proper differentiator by undertaking various primary and support procedures after generating direct valuation for target customers especially in crucial process. It is essential for the Business Corporation by taking into account implementing process of advanced technologies for manufacturing business operations (Arvidsson, Holmström & Lyytinen, 2014). Addition to that, this concentrates on attributes at the time of implementing improved systems by handling the product data as well as scheduling and execution at the same time. The particular company manufacturing as well as marketing products requires implementing the mechanized process after acquiring data, lean processing, planning as well as scheduling and administration as per the product life cycle management. It is thereby important for ascertaining the business process for entering into a new stage after transforming to mature markets and using advanced technologies (Aaker, 2013). Therefore, cloud-based and mobile applications will be used for progressive analytics after applying collaboration techniques in the given functioning models.
From the given case study on Sungate Foods, Sungate Foods is rice and wild rice producer whereby they mills up 80 tons per hour during seasonal peaks. For the year 2013, it has been noted that Sungate Foods employs more than 100 staff members in 3 processing or warehouse as located in Western Victoria and marketing officer in Melbourne, Victoria. Sungate Foods bought 350 farms and distribute and sells in domestically and internationally. The Business Corporation requires in keeping the stock for meeting the requirements of customer demands.
It has been presumed that the management of Sungate Foods requires adopting advanced technology aligning with budget by developing facility. This requires analysis as mentioned in the financial as well as business reports of Sungate Foods. This will enable the management of Sungate Foods in detecting the current challenges faced by the Business Corporation.
It is necessary for Sungate Foods in gaining maximum benefits by utilizing the company information system after exploiting their capacities at full potential. Addition to that, it is necessary for understanding the criteria whereby information system gains importance from major data processing activities in a way for managing the operational aspects. It requires increasing the effectiveness after applying information systems by adding more data. This can be done by collecting accurate and useful information in the most innovative ways. It is essential for Sungate Foods in managing the operations by collecting information from the case study. Addition to that, information systems majorly takes into consideration offering complete and gaining current information. It help in understanding the information system after gaining cost advantage from other potential competitors by way of improving customer services in an effective way. It is necessary for collecting sales data of Sungate Foods after providing proper insights for potential customers by letting the inventory produce items at the time of selling for a given period. Therefore, it means providing guidance gained from the information system after streamlining the operations in an overall manner.
It is necessary for Sungate Foods in keeping records of several financial activities at the time of initiating financial and regulatory activities. This will help in finding the actual reason and take the precautionary measures. Sungate Foods will be using information system by storing their important documents and keeping proper communication records and data for operational aspects. By making use of information system, Sungate Foods can easily take part in conducting strategic decisions after delivering the potential information in form of implementing models for the final decision-making process. Some of the decisions are for making the selection of proper course of action from various alternatives and carrying out the activities based on corresponding tasks.
The term Enterprise Resource Planning reveals integrated management of major business process that needs to be offered in real-time as well as mediated by using advanced technology and software. In other words, the business activity will take into consideration product planning, service delivery, shipping and payment, as well as marketing and sales. This reveals the fact that the system is an integrated and updated from the point of view of the business whereby it has core business process by utilizing the database at the time of maintaining database management system. This particular system will be helpful for tracking the business resources like cash as well as production capacity and raw materials. Therefore, ERP help in integrating the diverse organizational system and elucidates the error-free transactions and production for bringing efficiency of operations within Sungate Foods. It requires developing the ERP system as it will vary from traditional system development. Therefore, the system will be running on wide-range of computer hardware and software after checking the configurations and using database especially in information repository.
For example, Linux Computer utilizes IT filtering router between network connections. Firewall software also utilizes individual computers protection systems that are linked to a public IP network. Sungate Foods should be using Information Systems after referring to the Management Information Systems. Addition to that, it is necessary for preparing the pyramid model at the time where MIS considers the managerial level systems as it will be used by the Middle-level managers. Using the above system will help in proper functioning of Sungate Foods in the upcoming financial year. This information system enables after allowing managers for evaluating the level of performance of Sungate Foods. This can be done by comparing with current aligning with the previous outputs.
It is advisable to Sungate Foods in implementing Enterprise Resource Planning as it is essential for making changes from the previous business process. Addition to that, poor understanding of business process is the reason why there is need for implementing ERP systems for saving several project failures. Various difficulties are present that is related with the system after considering the business process as well as lack of motivation and training activities. This initially requires Sungate Foods in identifying the business process and there is need for implementation of ERP software. It is essential for bringing out the opportunities in case of process modernization. It is advisable for Sungate Foods at the time of incorporating credit control procedures after identifying the key performance indicators. This requires reporting, monitoring the level of stock as well as supplier quotation as mentioned in the sales report of Sungate Foods.
It is essential for considering the fact that Management Information Systems takes place by collecting data based for the company named as Sungate Foods. Addition to that, input data dealt as the internal transactions of Sungate Foods where internal files are used for structuring the attributes and utilized by Business Corporation. As far as data processing is concerned, it requires merging, summarizing as well as sorting all important documents for the case study company named as Sungate Foods. MIS enables in bringing proper sales management systems of Sungate Foods whereby it takes into consideration proper inventory control and budgeting systems. This can be done by proper implementation of Management Reporting Systems as well as Personnel Systems.
Diagram below shows how ERP Process work on overcoming issue related to mismanagement of data. ERP processes help in interconnecting data of each department with each other through a centralized system. This diagram is represented below:
It is advisable to Sungate Foods in implementing ERP software as it can bring proper operations especially at corporate level. In this case, Sungate Foods should properly use ERP system as it will help in managing the attributes prevailing in the business organization. It requires using ERP system related to industry best practices and makers for Sungate Foods after deploying operational aspects after managing the stock level in the most appropriate way. Sungate Foods easily can gain information after implementing ERP system as it can track changes from the previous process. This will help in accessing the information as assigned from the current process after connecting with the use of ERP system. This particular assignment will be researching on the company Sungate Foods where risk of business process will be mismatched from linking with the current process as per the organization strategy. This implementation will help in analyzing the effectiveness on given process after understanding the existing automated solutions in an overall manner. ERP implementation is pretty difficult when it comes from decentralization in as well as within the Sungate Foods in given innovative process, semantic, data and other decision centers. This can be done by understanding the business rues as well as authorization hierarchies. It is needed for making ways for migrating business units by making necessary changes. This can be done by reducing the linking from the Master Data Management.
Conclusion
From the above analysis, it has been presumed that the present assignment conducts research on AIS or ERP systems for the clients (Disk4U and Sungate Foods). It is essential for understanding their issues individually and providing with solutions. Both the case companies actually suffer from issues because of improper use of information systems. The current segment establishes role of management consultant in finding out recommended actions that will help both the clients in improving the operational aspects and lead smooth functioning of business enterprise. They should ERP systems by using different business process after developing the business requirements and determining the software selection. Disk4U was the first case company who plans for revamping the operations after implementing ERP systems aligning with Business Process Management. Sungate Foods, on the other hand, plans for using better advanced information systems for attainment of future goals and objectives. Therefore, the present report aims at bringing out the potential causes of issues and present in front of the directors in a way of identifying the need improvement at the same time.
Reference List
Aaker, D. A. (2013). Organizing a strategic information scanning system. California Management Review, 25(2), 76-83.
Arvidsson, V., Holmström, J., & Lyytinen, K. (2014). Information systems use as strategy practice: A multi-dimensional view of strategic information system implementation and use. The Journal of Strategic Information Systems, 23(1), 45-61.
Basu, V., Hartono, E., Lederer, A. L., & Sethi, V. (2012). The impact of organizational commitment, senior management involvement, and team involvement on strategic information systems planning. Information & Management, 39(6), 513-524.
Bergeron, F., Buteau, C., & Raymond, L. (2013). Identification of strategic information systems opportunities: applying and comparing two methodologies. MiS Quarterly, 89-103.
Boonstra, A. (2013). How do top managers support strategic information system projects and why do they sometimes withhold this support?. International Journal of Project Management, 31(4), 498-512.
Brown, R. M., Gatian, A. W., & Hicks Jr, J. O. (2015). Strategic information systems and financial performance. Journal of Management Information Systems, 11(4), 215-248.
Clemons, E. K., & Weber, B. W. (2014). Strategic information technology investments: guidelines for decision making. Journal of Management Information Systems, 7(2), 9-28.
Degraeve, Z., Roodhooft, F., & van Doveren, B. (2015). The use of total cost of ownership for strategic procurement: a company-wide management information system. Journal of the Operational Research Society, 56(1), 51-59.
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