Stress Management And Time Management Tips For Overloaded Workloads

Self-evaluation exercises

Discuss about the term for Stress management and time management tips aid to reduce his stress at work due to overload.

For the estimation of the personal attributes and employment skills first the employee has to go with the self-assessment exercises, those reflect that where the employee stands now. Where the employee places their employability skills and attributes according to their expertise. After completing this self-assessment exercise, the second approach is to take the help of a friend or relative that will carry out this assessment for you (Austin 2002). Compare both of the self-assessment and assessment of a friend or relative and find out the different views.

From all the above, the employee is capable to find out the three skills and attributes in which the employee is expertise and the three skills and attribute  on which has to do a lot of work to improve himself (Bates 2012).

Employability skills
For the self-assessment, employee should tick the column from A-E, A is for very good and E  is for  the weak Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper
Communication	A	B	C	D	E
C1	Effective communication with customer/customer awareness/ customer empathy
C2	Communication skill regarding letter writing and reporting
C3	Effective communication with manager/supervisor/colleagues
Working with colleagues	A	B	C	D	E
WC1	Establishment of good relation with different workers of the organization
WC2	Assertive and  being compromised by the need
WC3	Inspiring and motivating work colleagues
Improvement in learning and performance skills	A	B	C	D	E
ILPS1	Balance between social life, studies, part-time and house commitments
ILPS2	Settlement and achievement of goals
ILPS3	Acceptance of consecutive criticism and learning from this
ILPS4	Work planning and stickiness to the deadlines
ILPS5	Ability to work unsupervised that is alone
Problem solving
PS1	Calm under the stress condition
PS2	Better decision making
PS3	Clearly identifying a problem before deciding a solution for same
PS4	Knowing about the losses of their solution
PS5	Implementation of practical solution
Number application	A	B	C	D	E
NA1	Appropriate calculation while serving customers
NA2	Ability to interpret data
	Proficiency In information technology
PIT1	Usage of information technology application for supporting work task, cash handling, reservation, ticketing, stock keeping
PIT2	Preparation of information such as letters and reports through information technology
PIT3	For editing and organizing data, such as using spreadsheet, manipulating databases, the use of information technology
PIT4	Information technology used for creating tables and charts

Table-2: self-assessment exercise

Personal attributes
Understanding of  work/business world awareness	A	B	C	D	E
UWA1	Knowledge about the organization work, for example  management structures
UWA2	Ability of adjustment of timekeeping, work hours and shift demand
UWA3	Flexibility in a task that is taking new tasks/responsibilities
UWA4	Understanding within the business and operational system
Motivation	A	B	C	D	E
M1	Cooperation willingness
M2	Commitment given to the organization
M3	Positive attitude at the time of personal problem
M4	Work hard and going to ideas and progress task quickly
Adaptability and flexibility	A	B	C	D	E
AF1	Ability to cope with the uncertainty and change within the organization
AF2	Positive attitude to change
	Ethical integrity and awareness
EIA1	Being honest at the situation when the being truthful is very difficult
EIA2	Having tact in solving the sensitive issues
EIA3	Consideration of ethical issues at work
EIA4	Assurance of confidential data to keep confidential
Leadership	A	B	C	D	E
L1	Supervising others
L2	Helpfully  to the new colleagues when they start work
L3	Helping the other colleagues those are less experienced
Self-confidence	A	B	C	D	E
SC1	Confidently and effectively dealing with the customers
SC2	Confidently liaising with the colleagues
SC3	Confidently liaising with the managers
SC4	Confidently dealing with awkward customers
SC5	Able to express their opinion clearly
SC6	Able to value yourself in case any work  is done wrong
Initiative and creative	A	B	C	D	E
IC1	Able to build new ideas
IC2	Building on others idea
IC3	Inappropriate situation ability to act independently
Judgment	A	B	C	D	E
J1	Able to form a reliable opinion about others
J2	Knowledge of when to request for assistance
J3	Time management

Employability skills
The employee three best employability skills
1.
2
3
The three employability skills in which the employee has to improve
1.
2.
3.

Personal attributes
The employee’s three best personal attributes
1.
2.
3.
The three personal attributes in which the employee has to improve
1.
2.
3.

After completing the self-assessment exercise and having a discussion session with a friend or relative, there is clear understanding of following facts.

What are the strengths of the employee, looking for what opportunities at work will support to demonstrate these strengths and final collection of these evidences for the addition in a job application at the time of interview (Brusilovsky and Sosnovsky 2005).

The employee will also know about the area in which he has to do a lot of work to improve and the ways of improvement in these areas and after this collect the evidences of improvement.

For the self-assessment, the employee can have a better assessment through the SWOT analysis. SWOT analysis can easily help an employee to explore his strengths and weakness and also can analyze the opportunities and threats. Because with the help of SWOT analysis the meaning of all these facts shall be clear.

From the all above understanding, the employee should follow the strategies and tips of experts to improve their weaknesses. Regarding this, the employee has to design a personal development plan that should be noted in his learning diary.

The goal desired for the achievement of goals:

For the achievement of this goal, the area of weakness for those he works to improve such as social, mental, spiritual, emotional, moral, physical aspects those affect the human behavior of motivation, leadership, delegation, assertiveness, positive thinking, stress, team building and decision making. Especially select the appropriate time for the achievement of goals.

Table-1: Self-assessment exercise

For the appropriate implication of the personal development program an employee should prepare his learning diary and the employee should write weekly about the learning improvement of all the aspects of learning by application of theoretical aspects of all the following

Stress management

Time management

Decision making

Positive thinking

Motivation, assertiveness, delegation, team building and performance evaluation

In the current personal development planning, first the employee has to be taken out their self-assessment exercise. From these self-assessment exercises the employee will gain the knowledge about their three skills and strengths in which he has to work for improvement and the three skills and strength in which has expertise and also about the three personal attributes that are strong and three personal attributes in which he has to work on. The SWOT analysis supports the employee in a way that he can easily analyze about the exact definition of strength and weakness. By knowing all these the employee access to explore their strengths and find the evidence where the employee can show these strengths and can finalize the goal of their life and make strategies to overcome the weakness for the achievement of the goal (Stewart and Powell  2004). But with this self-assessment exercise the employee can improve himself and also the performance of his team by improving his delegation, motivation, assertiveness. So the inventory of self-assessment exercise with the help of SWOT analysis can help the employee in a positive way for the achievement of his goal (VanÄ›k, Mikoláš and Žváková 2012).

Some workplace stress is normal. But the excessive stress in the workplace can affect the performance and productivity of an employee at work.  There are a number of steps which can lead the life of an employee to lower stress state.

 Acquiring responsibility to improve your physical and emotional aspect

Attempting to reduce their negative attribute which sum up the stress in the workplace

Ameliorate your communication skill to improve the relations with coworkers and management.

Tips for stress management

Recognize the warning signs of stress at work

When you feel burdened with the excessive work then you will lose confidence and get irritated. This will affect your performance at work and decrease the productivity at the workplace (Davies 2005). Also, this stress will cause the health problems to the employee. The signs of excessive stress on the workplace are

Loss of interest in work

Feeling irritable and anxious

Table-2: Self-assessment exercise

Sleeping problems

Stomach problems

Fatigue

Trouble concentrating

Social withdrawal

Consumption of alcohol or smoking to cope with stress

Reduction of stress by acquiring responsibility of your own health

When the stress affects your productivity and performance, it also results in commitment of more and more of mistakes by that concerned employee. When you take care of yourself, you will be free from any type of illness, strong and your ability to cope with stress increases. You can exercise the following activities for this purpose

Regular exercise can relieve the stress

Take the diet that can reduce the condition of stress

Talking to alternative listener can lead to reduce stress

Get enough sleep

Reduce the workplace, stress by prioritizing and organizing your work

For reducing the stress select the large project should be divided into the smaller projects, then work on it. You can also delegate the responsibility of any task, if other people can take the responsibility of the same. You ask of supervising every step (Laungani 1993).

Reduce the workplace stress, through emotional intelligence

Self-awareness, self-management, social awareness and relation management are four components of emotional intelligence. For the emotional intelligence, you have to concentrate that when you are stressed, stay connected to your emotional experience, develop the capacity to fight with challenges through humor and try to resolve conflicts positively (Fuchs and Schwarzer 1993).

Reduce the workplace stress, through avoiding bad habits

Resist perfectionism, clean up your act, reduce your negative thinking, and not try to control the uncontrollable things. All these acts will grow to improve your bad habits.

Time management

Time management is also very effective tool to manage the stress in the workplace. This can be managed by following tips

Creation of balanced schedule: analyze your work schedule, tasks and responsibility at work.

Try to leave for a job earlier in the morning: Try to leave for job 10-15 minutes prior, it will decrease the stress of rushing to your desk and start your work.

Plan for small break at work: schedule your time for short breaks at work for a walk, or to sit back and for clearing your mind and also schedule to get out from your desk at lunch time, it will help to relax and get recharged for the work (Sultan, Joireman and Sprott 2011).

Do not over-commit yourself: try to drop tasks that are at the bottom of the list or eliminate them totally. Do not be over-commit to those unnecessary works.

Table-3: Self-assessment exercise

Positive thinking has the benefit of enhanced ability of improvement of skills and the development of resources in the future (Dunlap  2008). The positive thinking can also increase the performance of employees and also the productivity at the workplace. For increasing the positive thinking you should do the following things–

Meditation: Studies revealed that the people who practice meditation daily have more positive thinking than the people who do not practice. People who meditate regularly also construct long-term valuable skills (Hall. m, Treharne and Smith 2015).

Play: Schedule your time for playing daily. We schedule meeting, conference, weekly events and our responsibilities then why we do not schedule our time-table for playing which is helpful in increasing positive thinking.

Writing: Writing is also the best tool for positive thinking. When we start writing the daily positive experience of our life, it will bring to your mood swing and increase the positive thinking revealed by the research studies (Ellwood 2011).

For the better decision making an employee has to develop the qualities of critical thinkers and has self-control. A critical thinker has following qualities for better decision making.

Thinking about the issues in a critical and objective way

Identification of different arguments regarding the issues

Evaluation of point to determine the validation issue or argument

Recognition of negative points regarding these arguments

Provide reasoning and support to argue that you wish to make

Sometime an employee thinks for decision in a critical way, but their self-control is elevated by anger, joy or grief. This will also affect the decision making process. So for better decision making process critical thinking and self- control are must.

The steps for successful delegation are

Task definition: In the mind of the employee it should be clear that the task is suitable for delegates. Whether, it will meet the criteria of delegation (Grainger, 2014).

Selection of team or individual: the reason for delegating a person or team. What he gets out of it? What you will get out of it.

Assessment of ability and training needs: if the other people know to perform the task. If they know what is needed to do? If they do not know cancel the delegation.

Explanation of reasons: You should explain why the responsibilities or job are delegated? Why that person or team.

State required results: what will be achieved by this delegation? This can be understood by getting feedback from others. They must know that how you intend to decide about the successfulness of task (Hathaway, 2009).

Personal attributes

Consideration of required resources: consider the requirement for the task, such as equipment, money, premises, money, material etc.

Deadline agreement: The date for the finishing of the job, if it is continuous job then fixes the review date.

Communication and support: think about the other person who has to be known about the task and inform him. Take the support of others by informing them about the task.

Feedback on result: It is important to know the team that they are achieving the goal or not by giving them the feedback (Huston 2009).

Motivation word derives from the word motive the means of which is someone desires needs and wants. This is the method to stimulate the individual to meet the goals. At work, there are different physiological factor which can stimulate an employee. These are Job-satisfaction, Money desire, success, recognition and teamwork (Kneale 2007).

 The responsibility of a leader is to motivate the team that they can work with the best of their abilities. It consists of different stages which are as follows.

Stage-1: A felt drive or need

Stage-2: A stimulus which will stimulate the arouse

Stage-3: the needs are satisfied and also the satisfaction of goals

So the motivation is a physiological process in which the need of the employee should be satisfied in the form of incentives.

Assertiveness

If an employee is assertive, he will ask for their wants or needs, but not necessarily get them. Assertiveness helps in building self-confidence and improves the relationship at work and family relationship. For the development of assertiveness following skills should be improved.  

Skill of valuing yourself and rights

Identification of your needs wants and desire and ask the organization for their satisfaction

 Skill to express your negative thoughts in a healthy and positive manner

 Skill of receiving complaints and criticism positively

 Skill of saying No when it is needed

Team building very good process to unite the employee in the team, to develop strength and to   address the weakness but if it is done strategically. While planning for team building first consider the problems faced by the team (Norkunas  2011). Think about the strength and weakness of your current team and following question.

Has there is any type of conflict between decision making members of the team

Do the members of the team need to know about each other

Is some members of the team are concentrating their own success only and harm the team?

Is the poor communication affecting the success of the team?

Do the workers know how to work together rather than individually?

Are some worker resistant to change and this is affecting the growth of the team (Smith, 2001).

Performance is the best tool for the employee development and improvement support. For the enhancement of performance evaluation following points should be considered. For the regular performance evaluation, determine a schedule with those you manage directly. Regularly deliver the constructive and positive feedback (Brien and Jones, 2014). Improve your leadership and management skills. Train the employees in such a way to reinforce for desired behavior and two way communication skill. Support the carrier and professional development

By the application of all above theories of motivation, assertiveness, delegation, team building, performance evaluation for others and stress management, time management, decision making, positive thinking an employee can manage himself and others in an appropriate manner (ROSKAM  2004). First of all, by doing self-assessment, an employee can analyze or evaluate his strengths and strength which he has to work a lot to improve and also his weakness (Lee  2010). By evaluating all these he can attempt to improve his weakness. With the help of this self-assessment, the employee can improve his weakness and can manage his weakness and others at work.

Conclusion:

Stress management and time management tips aid to reduce his stress at work due to overload. For the better decision making process, an employee should follow the rule of critical thinking and self- control. For the positive thinking, employee should try to do regular meditation, playing and writing of positive experience. For the management of others, he should follow the theoretical aspects of motivation, delegation, assertiveness, the team building and performance evaluation (McKelvey 2014).  To know the effectiveness of these theories the employee should follow his learning dairy weekly and evaluate the improvement of his weakness.

In the last it was concluded that with self-assessment exercise, the employee can achieve his goal by going on the right path of exploring his skills and improving his weakness (Cureton  2012). With the help to the improvement the employee can manage his stress, time, decision making and positive thinking and also manage others through delegation, assertiveness, motivation, team building and performance evaluation theoretical aspects.

References

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